Selection for Digitisation

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Presentation given at British Library workshop on Approaches to Digitisation, February 2011.

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Selection for Digitisation

  1. 1. Where to begin? Selecting resources for digitisation BL PAC/RLUK Training Day: Approaches to Digitisation Maureen Pennock Digital Curator, The British Library February 2011
  2. 2. Outline <ul><ul><ul><li>Selection in Collection Management </li></ul></ul></ul><ul><ul><ul><li>The Selection Process </li></ul></ul></ul><ul><ul><ul><li>Defining Selection Criteria </li></ul></ul></ul><ul><ul><ul><ul><li>Suitability of content </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Quality of originals </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Copyright </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Relationship with other projects </li></ul></ul></ul></ul>
  3. 3. Selection in Collection Management Process <ul><ul><ul><li>Distinct from traditional collection management decisions </li></ul></ul></ul><ul><ul><ul><ul><li>Based on previously selected resources </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Commonly for improving face access </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Sometimes for conservation of original </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Occasionally for enabling non-standard uses of resource </li></ul></ul></ul></ul>
  4. 4. What is selection? <ul><ul><ul><li>A collaborative process for identifying resources that are suitable and desirable for digitisation </li></ul></ul></ul>
  5. 5. Sample digitisation workflow
  6. 6. Before you begin… <ul><ul><ul><li>Define your final goals & objectives </li></ul></ul></ul><ul><ul><ul><ul><li>Why are you digitising? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>What are you funded for? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>How much can you digitise? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>What benefits will your project deliver? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>What are you actually seeking to achieve? </li></ul></ul></ul></ul>
  7. 7. Collaboration <ul><ul><ul><li>Identify & approach stakeholders </li></ul></ul></ul><ul><ul><ul><ul><li>Curators </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Collection managers </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Other staff </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Users </li></ul></ul></ul></ul>
  8. 8. Developing selection criteria <ul><ul><ul><li>Scope setting & pre-selection </li></ul></ul></ul><ul><ul><ul><li>No ‘one-size-fits-all’ approach </li></ul></ul></ul><ul><ul><ul><li>Needs to consider a number of issues </li></ul></ul></ul><ul><ul><ul><ul><li>Practical </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Strategic </li></ul></ul></ul></ul><ul><ul><ul><ul><li>How they meet your goals & user needs </li></ul></ul></ul></ul><ul><ul><ul><li>Issues must be prioritised </li></ul></ul></ul><ul><ul><ul><li>An Assessment Process </li></ul></ul></ul>
  9. 9. Issues to consider #1 <ul><ul><ul><li>Suitability of content </li></ul></ul></ul><ul><ul><ul><ul><li>Intellectual justification? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Demand? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Relevance? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Link to organisational digitisation policy and strategy? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Sensitivity? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Potential for adding value? </li></ul></ul></ul></ul>
  10. 10. Issues to consider #2 <ul><ul><ul><li>Item assessment </li></ul></ul></ul><ul><ul><ul><ul><li>Quality of original </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Feasibility of image capture </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Integrity & condition of resource </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Complex layouts for different material types </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Historical & unusual fonts </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Size of artefacts </li></ul></ul></ul></ul>
  11. 11. Issues to consider #3 <ul><ul><ul><li>Legal issues </li></ul></ul></ul><ul><ul><ul><ul><li>Is the material in copyright? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Are you legally allowed to make it available online? </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Data protection? </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><li>What licenses may be required? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>IPR? </li></ul></ul></ul></ul>
  12. 12. Issues to consider #4 <ul><ul><ul><li>Other issues </li></ul></ul></ul><ul><ul><ul><ul><li>Have you costed storage and access issues? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Has anyone else digitised this material? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Has anyone else digitised similar material? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Metadata… </li></ul></ul></ul></ul>
  13. 13. Develop a checklist <ul><ul><ul><li>Identify the criteria most relevant to you </li></ul></ul></ul><ul><ul><ul><li>Weight/Prioritise them </li></ul></ul></ul><ul><ul><ul><li>Decide level of assessment (collection v item) </li></ul></ul></ul><ul><ul><ul><li>Assess your shortlist against checklist </li></ul></ul></ul><ul><ul><ul><li>Refine your shortlist against the score </li></ul></ul></ul><ul><ul><ul><li>Determine the final selection </li></ul></ul></ul><ul><ul><ul><li>Document the selection process </li></ul></ul></ul>
  14. 14. Don’t underestimate the process! <ul><ul><ul><li>It may take more time than you think </li></ul></ul></ul><ul><ul><ul><li>It needs to consider many issues </li></ul></ul></ul><ul><ul><ul><li>It is subjective </li></ul></ul></ul><ul><ul><ul><li>It can be controversial </li></ul></ul></ul><ul><ul><ul><li>It can require compromise </li></ul></ul></ul><ul><ul><ul><li>There is NO commonly agreed framework </li></ul></ul></ul>
  15. 15. Further reading <ul><ul><ul><li>NPO Booklet: Managing the Digitisation of Library, Archive & Museum Materials - http://goo.gl/g4rvo </li></ul></ul></ul><ul><ul><ul><li>JISC Digital Media guidance: Selection Procedures for Digitisation - http://goo.gl/LIyun </li></ul></ul></ul>
  16. 16. <ul><li>Thank you! </li></ul><ul><li>[email_address] </li></ul><ul><li>@digicurator </li></ul>

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