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  • WelcomeHow many Sr parents? Jr-Fr parents?Give you a lot of informationCan email presentation to you if you would like----- Meeting Notes (10/9/10 10:14) -----follow along on the yellow handout
  • tell you about 2010First fill you with trivia
  • There are many other events around campus. These are the official university wide events.
  • KhaledHosseni, Dorris Kearns-Goodwin, Bob Geldolf, MohamadYunis, Laura Bush, Condoleeza RiceExplain why we have senior day and not a speaker on Friday.
  • Candidates simultaneously process in from all directions at 9am.12x20 LED screen on the lawn as well as numerous indoor viewing areas.
  • Sign up for text alerts – will tell you more in a couple of slidesMaps and instructions are on the website under “Rain Plan”
  • Explain each one
  • Switch to website and walk them through signing up. Use your own phone number.
  • Take questions for 10 minutes or so.


  • 1. Vanderbilt Commencement
  • 2. 2010 Statistics
    3520 Graduates received degrees
    18,000 programs printed
    180+ officers, volunteers & faculty marshals to direct traffic, assist guests and organize graduates
    27,050 chairs were set across 9 different campus locations
    27 tents erected across campus
    7 simultaneous diploma ceremonies
    Every 3.8 seconds a graduate’s name was called to receive their diploma
    If you added one second to each name, it would add 26 minutes to the program
  • 3. 2010 Statistics
    20,000 graduates, guests and faculty on Alumni Lawn
    3000+ attendees at Wednesday night’s THE PARTY
    18,000 bottled waters
    300+ trashcans
    20,000 hand fans distributed
    100+ Wheelchairs loaned out through the EAD
    Only 1 street closure
  • 4. Schedule
    THE PARTY – 9pm to Midnight
    Senior Day Speaker – 10am to 11am
    Faculty Seminars – 1:30 & 2:45 (hour each)
    Commencement Ceremonies – 9am to Noon
    Strawberries and Champagne – Noon to 1:30
    All students must be out of dorms – 1pm
  • 5. THE PARTY
    9:00pm – midnight
    Open to all graduates and their families or guests
    Graduates receive free admission in their Almost Alumni Handbook
    Tickets are $20 each or a reserved table for 10 for $200
    All ages welcome
  • 6. Senior Day
    Sr. Day Speaker
    10:00am – 11:00am
    Memorial Gym
    Open to all graduates
    and their families
    Faculty Seminars
    4 seminars
    1:30pm & 2:45pm
    Taste of what your students experienced
  • 7. Commencement Day
  • 8. Commencement Day
    9:00am – Noon
    Undergraduates stay on Alumni Lawn
    Graduate/Professional/Medical depart for their diploma ceremonies around 10:15
    Alumni Lawn
    Programs, hand fans & bottled water provided
    No saving seats
    Arrive no later than 8:00am
    No tickets required
    Strawberries and Champagne for the class of 2011
    Noon to 1:30
  • 9. Photography and Video
    Grad Images will photograph each graduate in 3 different poses
    Prior – On stage – After with diploma
    Senior Day Speaker & Commencement (main ceremony) are both streamed live via the web.
    The entire main ceremony is also available for purchase on DVD
  • 10. Shuttles & Parking
    Shuttles run all three days of Commencement
    No charge
    Schedule and maps on website
    Shuttles run from parking garages to event site
    Multiple parking garages open on all three days of Commencement
    No charge
    Locations on website
    Disability parking passes available through the EAD office
    Handicap or Drop off permits
    Register online
  • 11. Rain Plan
    THE PARTY occurs rain or shine
    Both the Sr. Day speaker and Faculty Seminars are located indoors
    Commencement will move to Memorial Gym
    Can happen before or during
    Call made by 5:30am the morning of
  • 12. 2011 Key Dates
    April 6th
    Deadline to order cap and gown
    April 15th
    Last day to order Announcements for arrival before Commencement
    April 22nd
    Last day to make private dining reservations
    April 29th
    Last day to purchase tickets online to THE PARTY
    May 4th
    Deadline to reserve Housing at the Commons
    Final day to order box lunches
    June 30th
    Deadline to order Commencement DVD
  • 13. Website
    • web
  • Text Alert
  • Miscellaneous
    There are no official university events after Friday
    No tickets are required for any Commencement event EXCEPT for “THE PARTY”
    All maps online are formatted 8 ½ x 11 for easy printing
    Hotels begin filling up a year out - Some require multiple night stays
  • 17. 5 ways we will Communicate
    Website – www.vanderbilt.edu/commencement
    2011 information posted in late November
    Almost Alumni Handbook
    Mails in February
    E-mail – commencement@vanderbilt.edu
    Phone – 615-322-2870
    Text Alerts
  • 18. Thank you!
    Matthew Redd
    Director of Commencement and Special Events
  • 19. QUESTIONS?
    Phone – 615-322-2870