2010 04 LCI Cascadia A3 Slides

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An orientation to A3 Learning used to plan the local chapter of the Lean Construction Institute

An orientation to A3 Learning used to plan the local chapter of the Lean Construction Institute

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  • 1. LCI  Cascadia  Chapter Planning  Mee4ng Ma8  Horvat April  27,  2010 Turner  Construc@on  •  Sea8le,  WA April  29,  2010 CH2M  Hill  •  Portland,  OR Friday, April 30, 2010 1
  • 2. LCI  Cascadia  Chapter Mee@ng  Agenda Introduc@ons  &  Informal  Discussion   20  min Overview  of  Cascadia  History  &  Current   10  min Organiza@on  -­‐  Dace  (WA)  &  John  (OR) Overview  of  A-­‐3  Process 20  min Exercise  –  Using  the  A-­‐3  Process  to   60  min Chart  Our  Future Wrap  Up  &  +/-­‐  Discussion   10  min   Friday, April 30, 2010 2
  • 3. LCI  Cascadia  Chapter Tell  us... • Name • Role  &  Company • In  what  ways  do  you  normally  work  with   others • Experience  with  frameworks,  rou@nes,   guidelines 2 minutes 3 Friday, April 30, 2010 3
  • 4. LCI  Cascadia  Chapter Cascadia  Background • One  of  the  First  LCI  Chapters – Our  thanks  to  Robert  Blakey  &  Bob  Wells!   • Several  Events  over  Past  2.5  Years   – Chapter  Mee@ngs,    Training  Seminars,  Etc.   • Operated  with  Par@ally  Funded  Director  &  Support  Staff – Great  for  most  of  us,  as  Robert  &  Myra  did  all  of  the  work!   • Rapid  Growth  of  LCI  Chapters  Led  to  More  Formal  Chapter   Organiza@on • Currently  in  Transi@on  Stage  &  Ready  to  Gain  Momentum   Friday, April 30, 2010 4
  • 5. LCI  Cascadia  Chapter Board  of  Advisors and  Interim  Roles Kit  Burns BRB Craig  Green Turner Arch (Treasurer) Jesse  Thompson PPI Robert  Blakey Strategic   Equity   (Communications Dir.) (Assisting BoA) Investments Yong  Woo  Kim U  of  W Dace  Campbell BN  Builders (Academic Link) (Program Director) Kevin  Flannery BMWC   John  Strickland CH2M  HILL   (BoA Chairperson) Jack  Avery   Sellen TBD   TBD  –  Owner TBD  –  Owner   Friday, April 30, 2010 5
  • 6. LCI  Cascadia  Chapter Charter  Statement The  Cascadia  Chapter  of  the  Lean  Construc7on  Ins7tute  has  been   formed  to  further  the  LCI  mission  of  changing  the  common   sense  of  how  construc7on  projects  are  executed  by  owners,   design  professionals,  contractors  and  other  stakeholders.       We  believe  the  lean  philosophy  offers  a  perspec7ve  that  will   allow  us  to  see  and  avoid  the  piDalls  and  mistakes  that  have   been  taken  for  granted  for  many  years.     Cascadia  plans  to  contribute  to  this  mission  by  offering  a  local   forum  for  the  community  of  prac77oners  and  newcomers  to   share  ideas  and  to  promote  con7nuous  improvement  via   periodic  mee7ngs  and  presenta7ons.   Friday, April 30, 2010 6
  • 7. LCI  Cascadia  Chapter Select  BoA  Decisions  to  Date • Create  a  “sales  free  environment”  at  local  chapter  mee@ngs  to   encourage  owners  to  a8end • Defining  the  new  common  sense  is  really  the  work  of  na@onal   LCI  –  our  job  is  to  provide  a  local  outlet  and  forum  and   promote  lean  implementa@on  in  the  local  market   • Want  to  Recruit  2  owners  to  serve  on  board  of  advisors  –  one   from  PDX,  one  from  SEA • Recommend  having  local  chapter  events  either  at  a  restaurant   where  the  room  is  free,  or  at  the  offices  of  one  of  the   members  that  has  adequate  space.    Should  rotate  the  hosts  if   we  go  that  route   Friday, April 30, 2010 7
  • 8. A3:  A  Simple  and  Transparent   Learning  Process April 27th & 29 For The Lean Construction Institute Cascadia Chapter - Seattle, Washington & Portland, Oregon 8 Friday, April 30, 2010 8
  • 9. LCI  Cascadia  Chapter Overview  of  the  A3  Process • Why  are  we  doing  this? • Examples • Process  Orienta@on • Formapng  Pointers  and  Communica@on   Basics • Resources 20 mins 9 Friday, April 30, 2010 9
  • 10. LCI  Cascadia  Chapter 10 Friday, April 30, 2010 10
  • 11. LCI  Cascadia  Chapter Relevant  Philosophy • Thoughqul  leaders  consider  long  term  impacts • Learning  to  be  honest • Everyone  together • Where  you  are  going • Bit  by  bit  (with  help)/Leadership  Development   through  coaching • Recognize  &  remove  problems,  learn  and   share 11 Friday, April 30, 2010 11
  • 12. LCI  Cascadia  Chapter Examples What do you notice? 12 Friday, April 30, 2010 12
  • 13. LCI  Cascadia  Chapter 13 Friday, April 30, 2010 13
  • 14. LCI  Cascadia  Chapter 14 Friday, April 30, 2010 14
  • 15. LCI  Cascadia  Chapter 15 Friday, April 30, 2010 15
  • 16. LCI  Cascadia  Chapter 16 Friday, April 30, 2010 16
  • 17. LCI  Cascadia  Chapter 17 Friday, April 30, 2010 17
  • 18. LCI  Cascadia  Chapter 18 Friday, April 30, 2010 18
  • 19. LCI  Cascadia  Chapter 19 Friday, April 30, 2010 19
  • 20. LCI  Cascadia  Chapter Process  Orienta@on General Scientific Method 1. Define the question / make A3 Basic Thinking Pattern observations 1. Define the problem 2. Gather information and facts 2. Analyze the causes 3. Form Hypothesis 3. Set a goal 4. Perform experiment and collect 4. Implement the action items data 5. Verify the results 5. Analyze data 6. Follow up / Standardize 6. Interpret data and draw conclusions 7. Summarize results 20 Friday, April 30, 2010 20
  • 21. LCI  Cascadia  Chapter Formapng  Pointers • Tell  a  story  with  graphics  &  pictures,  then   bulleted  lists.  No  paragraphs. • Simplicity  necessitates  deep  understanding • Expect  people  to  read  it • Think  of  the  A3  as  a  cons@tu@on   • No  one  right  way  but  needs  reflec@ve   prac@@oner  approach 21 Friday, April 30, 2010 21
  • 22. LCI  Cascadia  Chapter Communica@on  Basics • Discuss,  clarify,  support,  consensus • Hear  and  consider  all  points  of  view • Bash  everything  but  the  person 22 Friday, April 30, 2010 22
  • 23. LCI  Cascadia  Chapter Applica@ons • Problem Solving - emphasizes solving the problem • Proposal - emphasizes recommended actions to be taken • Status - emphasizes update of current situation of a project 23 Friday, April 30, 2010 23
  • 24. LCI  Cascadia  Chapter Example    Problem  Solving summarize learnings of problem solving activity Theme Background Countermeasures Current Condition DO Goal Effect Confirmation PLAN STUDY Root Cause Analysis Follow Up Actions ACT Version, Author, Date, Signatures 24 Friday, April 30, 2010 24
  • 25. LCI  Cascadia  Chapter Example    Proposal PLAN recommend policies, procedures, countermeasures, designs Theme Background Plan Details Current Condition Proposal Unresolved Issues Analysis / Evaluation of Alternatives Implementation Schedule Version, Author, Date, Signatures 25 Friday, April 30, 2010 25
  • 26. LCI  Cascadia  Chapter Example    Status deliver update of work in progress Theme Background Results Current Condition STUDY ACT Remaining Issues / Action Items Version, Author, Date, Signatures 26 Friday, April 30, 2010 26
  • 27. LCI  Cascadia  Chapter Key  Learning? • A-3 is more than the size of the paper • A-3 is a negotiation or consensus-building tool used to "sell" an idea, It "informs" others that will be affected . • A3 has 3 formats : problem solving, proposal and status. • Know your audience! Use language they will understand. • Communicating the Toyota way is an educational process for you and your colleagues. 27 Friday, April 30, 2010 27
  • 28. LCI  Cascadia  Chapter Resources Register at: sloanreview.mit.edu to download for free 28 Friday, April 30, 2010 28
  • 29. LCI  Cascadia  Chapter Resources Managing to Learn: Using the A3 Management Process to Solve Problems, Gain Agreement, Mentor, and Lead by John Shook 29 Friday, April 30, 2010 29
  • 30. LCI  Cascadia  Chapter Resources Understanding A3 Thinking: A Critical Component of Toyota's PDCA Management System by Durward K. Sobek II., Art Smalley 30 Friday, April 30, 2010 30
  • 31. LCI  Cascadia  Chapter Resources Getting the Right Things Done: A Leader's Guide to Planning and Execution by Pascal Dennis 31 Friday, April 30, 2010 31
  • 32. LCI  Cascadia  Chapter Resources A3 Problem Solving for Healthcare: A Practical Method for Eliminating Waste by Cindy Jimmerson 32 Friday, April 30, 2010 32
  • 33. LCI  Cascadia  Chapter Ma8  Horvat  PE • Project  Coach  at  Lean  Project  Consul@ng • (602)  618-­‐1442 • mhorvat@leanproject.com 33 Friday, April 30, 2010 33
  • 34. LCI  Cascadia  Chapter S@cky  Note  Ac@on  Planning • Verb  &  Noun • Post  your  3  best • Write  big 34 Friday, April 30, 2010 34
  • 35. LCI  Cascadia  Chapter LCI  Cascadia    Problem  Solving summarize learnings of problem solving activity Theme Background Proposal & Plan Determine  why  to  have  a  chapter Plan  ac@vi@es  and  events  to  meet   Current Condition regional  goals  and  objec@ves Goal Effect Confirmation Establish  regional  goals  and  objec@ves   Establish  metrics  to  determine  achievement   that  support  LCI  and  Chapter  missions of  realis@c  goals  and  objec@ves Root Cause Analysis Follow Up Actions 35 Friday, April 30, 2010 35