Productivity                       Entrepreneurs Roundtable Accelerator                       Mattan GriffelTuesday, June ...
This talk was inspired by three booksTuesday, June 19, 12
Work no longer has clear boundariesTuesday, June 19, 12
Our jobs keep changingTuesday, June 19, 12
Old models                       and habitsTuesday, June 19, 12
“Big Picture” thinkingTuesday, June 19, 12
The three requirements for                        managing commitmentsTuesday, June 19, 12
#1                     Anything unfinished must                        be captured in a system                           o...
#2                  You must clarify exactly                  what “it” is and the next                  action you have t...
#3                        Keep reminders of all the                        actions you have to take                       ...
Let’s try a quick,                       two-minute exerciseTuesday, June 19, 12
Pen & PaperTuesday, June 19, 12
Write down the problem or situation                       that’s most on your mind right nowTuesday, June 19, 12
In a single written sentence, describe                        your intended successful outcomeTuesday, June 19, 12
Write the next physical action required to                               move the problem forwardTuesday, June 19, 12
Was there any value in those                          two minutes for you?Tuesday, June 19, 12
Getting it all out of your headTuesday, June 19, 12
The five stages of workflow                 •Collect                 •Process                 •Organize                 •R...
CollectTuesday, June 19, 12
Collection buckets                 • Physical in basket                 • Paper-based note-taking devices                 ...
Every open loop must be in the                 collection system and out of                           your headTuesday, Ju...
Minimize the number of                         collection bucketsTuesday, June 19, 12
Empty the buckets regularlyTuesday, June 19, 12
ProcessTuesday, June 19, 12
“Stuff”                                                                     In-basket                                     ...
OrganizeTuesday, June 19, 12
“Stuff”                                                                     In-basket                                     ...
Organize “Next Actions” lists                                by context                 • At Home                 • At Com...
ReviewTuesday, June 19, 12
You’ll probably review your                        calendar most frequentlyTuesday, June 19, 12
Then you’ll look at Next                            Actions listsTuesday, June 19, 12
The critical success factor: The                        Weekly ReviewTuesday, June 19, 12
The Weekly Review is the time                             to:                 • Gather and process all your “stuff”       ...
DoTuesday, June 19, 12
The four-criteria model for                        actions in the moment                 1. Context                 2. Tim...
ResourcesTuesday, June 19, 12
ThingsTuesday, June 19, 12
EvernoteTuesday, June 19, 12
Fancy HandsTuesday, June 19, 12
ElanceTuesday, June 19, 12
Tuesday, June 19, 12
Thank you.                           mattan@thefrontlabs.com                           @mattangriffelTuesday, June 19, 12
Thank you.                           KEEP IN TOUCH!                             HOW TO CONTACT ME.                        ...
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Productivity

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A talk I did at Entrepreneurs Roundtable Accelerator on June 19, 2012

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Productivity

  1. 1. Productivity Entrepreneurs Roundtable Accelerator Mattan GriffelTuesday, June 19, 12
  2. 2. This talk was inspired by three booksTuesday, June 19, 12
  3. 3. Work no longer has clear boundariesTuesday, June 19, 12
  4. 4. Our jobs keep changingTuesday, June 19, 12
  5. 5. Old models and habitsTuesday, June 19, 12
  6. 6. “Big Picture” thinkingTuesday, June 19, 12
  7. 7. The three requirements for managing commitmentsTuesday, June 19, 12
  8. 8. #1 Anything unfinished must be captured in a system outside your mindTuesday, June 19, 12
  9. 9. #2 You must clarify exactly what “it” is and the next action you have to takeTuesday, June 19, 12
  10. 10. #3 Keep reminders of all the actions you have to take and review them regularlyTuesday, June 19, 12
  11. 11. Let’s try a quick, two-minute exerciseTuesday, June 19, 12
  12. 12. Pen & PaperTuesday, June 19, 12
  13. 13. Write down the problem or situation that’s most on your mind right nowTuesday, June 19, 12
  14. 14. In a single written sentence, describe your intended successful outcomeTuesday, June 19, 12
  15. 15. Write the next physical action required to move the problem forwardTuesday, June 19, 12
  16. 16. Was there any value in those two minutes for you?Tuesday, June 19, 12
  17. 17. Getting it all out of your headTuesday, June 19, 12
  18. 18. The five stages of workflow •Collect •Process •Organize •Review •DoTuesday, June 19, 12
  19. 19. CollectTuesday, June 19, 12
  20. 20. Collection buckets • Physical in basket • Paper-based note-taking devices • Electronic-based note-taking devices • E-mailTuesday, June 19, 12
  21. 21. Every open loop must be in the collection system and out of your headTuesday, June 19, 12
  22. 22. Minimize the number of collection bucketsTuesday, June 19, 12
  23. 23. Empty the buckets regularlyTuesday, June 19, 12
  24. 24. ProcessTuesday, June 19, 12
  25. 25. “Stuff” In-basket What is it? Trash Is it actionable? No Someday/maybe Multistep projects Yes Reference Projects What’s the next action? Project Plans Will it take less than two minutes? Yes No Do it Delegate it Defer it Waiting Calendar Next ActionsTuesday, June 19, 12
  26. 26. OrganizeTuesday, June 19, 12
  27. 27. “Stuff” In-basket What is it? Trash Is it actionable? No Someday/maybe Multistep projects Yes Reference Projects What’s the next action? Project Plans Will it take less than two minutes? Yes No Do it Delegate it Defer it Waiting Calendar Next ActionsTuesday, June 19, 12
  28. 28. Organize “Next Actions” lists by context • At Home • At Computer • At Phone • In Meeting with XTuesday, June 19, 12
  29. 29. ReviewTuesday, June 19, 12
  30. 30. You’ll probably review your calendar most frequentlyTuesday, June 19, 12
  31. 31. Then you’ll look at Next Actions listsTuesday, June 19, 12
  32. 32. The critical success factor: The Weekly ReviewTuesday, June 19, 12
  33. 33. The Weekly Review is the time to: • Gather and process all your “stuff” • Review your system • Update your lists • Get clean, clear, current and completeTuesday, June 19, 12
  34. 34. DoTuesday, June 19, 12
  35. 35. The four-criteria model for actions in the moment 1. Context 2. Time Available 3. Energy Available 4. PriorityTuesday, June 19, 12
  36. 36. ResourcesTuesday, June 19, 12
  37. 37. ThingsTuesday, June 19, 12
  38. 38. EvernoteTuesday, June 19, 12
  39. 39. Fancy HandsTuesday, June 19, 12
  40. 40. ElanceTuesday, June 19, 12
  41. 41. Tuesday, June 19, 12
  42. 42. Thank you. mattan@thefrontlabs.com @mattangriffelTuesday, June 19, 12
  43. 43. Thank you. KEEP IN TOUCH! HOW TO CONTACT ME. mattan@thefrontlabs.com @mattangriffelTuesday, June 19, 12
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