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Bottlenecks and Solutions
 

Bottlenecks and Solutions

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Bottlenecks and Solutions

Bottlenecks and Solutions

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    Bottlenecks and Solutions Bottlenecks and Solutions Presentation Transcript

    • Supply & Demand Smart International Relations in Global Internship Programme
    • Key bottlenecks in Country Partnerships currently and solutions for the same Regarding feedback from MCs and LCs we found some points that we will give suggestions in how to solve: 1. Missing Knowledge - internally (markets, segments, membership capacity) and externally (students knowledge on that matter, e.g. start-ups) 2. Communication between entities (MC, LC, Companies and EPs); 3. Visa Issues; 4. Supply creation among Tier 2 and 3; 5. Companies always selecting; 6. EP Preparation (lack of).
    • Bottlenecks and solutions 1. Missing Knowledge - internally (markets, segments, membership capacity) and externally (students knowledge on that matter, e.g. start-ups) Solutions for this topic are around: Content, materials; Check your current available TN forms in the sub product and TN match rate to understand how many new raises you need to achieve your goal Relationship and account management. Study the most frequent backgrounds in your sub products and ensure there is over all supply for those backgrounds in the sub product Study number of realization's you have had split in countries per quarter in the sub product in the previous year
    • Bottlenecks and solutions Study the users/searches on manage.aiesec.org of your major partner countries in the past year to see whether your focus sub products are being demanded by the users in your country; Study the users/searches on manage.aiesec.org of the countries your TN’s prefer for the same to understand possible new supply for your demand; Study the comments of the EP’s realized to your TN’s in the sub product to understand how you need to improve it. 2. Lack of external knowledge (access for students to international markets, preparation on business skills provided by companies);
    • How to use Global ORS To check the Global ORS System, check out the video online and some tips in what/how to use it properly
    • How to use Global ORS After getting in the platform this is the overview of the dashboard. You have access to click in Open/In progress/In review/RA/Rejected. For each indicator you have the explanation when you swipe it.
    • How to use Global ORS Clicking in open, you can manage all the subscriptions, adding labels and converting it quickly. Also, you have the option to export all the data through excel, if needed.
    • Bottlenecks and solutions 2. Communication between entities (MC, LC, Companies and EPs); First of all clear understanding in what we can provide as LC/MC (in terms of EPs or TNs). It is all connected in understanding about supply and demand. For that, in the next slide we have brief explanation how to use it. Having in mind how can you deliver your product, your communications problems will be solved. Have honesty when troubles are happening during your recruitment. GIP is challenging and generates smaller volume than GCDP. Have in mind clear steps for it.
    • Bottlenecks and solutions 2. Communication between entities (MC, LC, Companies and EPs); Podio and Gmail connections between you as MC and LCVPs for easy/fast matching. Keep the channel open with your partner. BiWeekly calls of 10-15 minutes are enough to keep the good relation in this situation. Solutions for this topic are around: Newsletter focused in the country partner (it can be bi-weekly/monthly) with relevant content for EPs; Report for companies about how is current situation of TNs (max 1 page)
    • Bottlenecks and solutions 3. Visa Issues; Wiki visa will be released on december 5th!
    • Bottlenecks and solutions 3. Visa Issues (Step by step); MC ROLE LC ROLE What to do
    • Bottlenecks and solutions 3. Visa Issues; MC ROLE 1. Embassy – Meetings to improve relationship; 2. Consulate – Same as above, with more executive power, solving documentation issues; 3. Industry Federations and Commerce Chambers – Having those partners by your side, as TN takers for example, it is a huge step for having endorsement and legalization documents among the entities above.
    • Bottlenecks and solutions 3. Visa Issues; 1. Companies engagement – having companies understanding about each and every step for visa, there is possibility for the companies to help and add value and improve facilitations among visa solutions for the interns; 2. Universities – in some countries is required/needed universities partnerships and this is a special requirements. Sometimes Eps must be enrolled with the university still and they are able to endorse their come and they are a door to work with embassies and consulates; LC ROLE
    • Bottlenecks and solutions 3. Visa Issues; 3. City Council – it is your responsibility to understand from host entity side how to work with local authorities. Having this you are also able to deal with the points above; 4. Immigration office – having the proper understanding in registration matters, length of stay and needs from authorities to clarify documents EP, TN Taker and AIESEC might need not to have problems in the future considerin legalization. LC ROLE
    • Bottlenecks and solutions 4. Supply creation among Tiers Ideally 1+2 match with a country makes it an ideal partner; Country only with 2 is a good potential partner to work with and drive supply via demand; Country with 3 is a possible partner to grow with in the liong term
    • Bottlenecks and solutions 4. Supply creation among Tiers • Ideal division of goals in Tiers (remember yours) 1st 2nd • The number for GIP should be split as follows: • Any tier, Tier 155%, Tier 245%, Tier 3-5% 3rd
    • •After contract signature have always the next meeting set; 1 •Have a higher performance in delivery (account management). This way you will gain the trust for a RE-RA opportunity in the next follow ups 2 Bottlenecks and solutions 5. Companies always selecting; •Having this in mind, your account management will increase performance, assuring a good client servicing; 3 • Meetings should happen between 15-30 days for smart relations and fast matching of intern and TN; 4 • During matching time: be direct to the point, brief and transparent; 5 • Show facts, negotiate the TN situation and always define a next meeting. 6
    • Bottlenecks and solutions 5. Companies always selecting; One of our biggest bottlenecks is: Expectation setting during sales (examples below) •Company is not sure about which country they want in the beginning and then afterwards during matching process they need interns from specific countries that are not that easy to match; 1 •Another example is that company need a person in specific month and then after a while they change their mind and want for another month and even less interns than promised before; 2 •3rd is regarding servicing: If it is only from AIESEC side and not from company side (but in sales meeting it was combined before that company would do it and are not accomplishing it) 3
    • Bottlenecks and solutions 6. EP Preparation (lack of it) and Support. Exchange Programme Induction, AIESEC Understanding, Value of Exchange, Goal setting (LEAD Implementation in Local and National Level); English level and certificate needed (in specific countries are required, others not). (Poland GCP with Education First – EF); Cultural Preparation; Understanding about specific type of business EP is going to work with; Registration of every matched EP to quality systems (India GCP Discover India); National Control Boards with “Red phones” or Podio forms for better touch points with Exchange participants if entities have low response when it is problematic. National and Local Partners engagement in OPS for GIP EPs;
    • Global Support Team GIP Supply & Demand 2013-14 AIESEC International: Nikita Singh – nikitas@ai.aiesec.org Poland: Matheus Koerich – matheus.koerich@aiesec.net Russia: Margarita Abramova - abramova.margarita@aiesec.net Brazil: Luisa Bittencourt - luisa.bitencourt@aiesec.net