Office 2007 Saves Money Storytelling Deck

Real customer stories about saving money—right now. Microsoft ® Office 2007

Saving paper.

Decreasing hardware and bandwidth usage.

Improving work collaboration.

Reducing travel.

Reducing risk.

All of these help your bottom line .

And in today’s economy,

your bottom line

is top of mind.

But what if you could save

money

time

and resources

right now?

You can.

Organizations are saving

real money

right now

with Office 2007.

Saving paper. Saving money.

The average US employee

uses 10,000 sheets of copy paper every year. * * United States Environmental Protection Agency http://www.epa.gov/epawaste/conserve/materials/paper/faqs.htm#use

That’s 20 reams ,

one whole tree , * * Thompson, Claudia, Recycled Papers: The Essential Guide , Cambridge, MA:,MIT Press, 1992.

for every employee.

$2 per ream approximate purchase cost

Factor in storage, printing, copying, recycling, disposal, and postage

Total Business Cost $62 per ream* *Citigroup and Environmental Defense, “Copy Paper: Hidden costs, real opportunities”

Multiply that for every team in every division across your entire organization.

But what if you could

turn thousands of printed pages into

zero?

United States Coast Guard (USCG)

The USCG training center offers more than 50 courses

to 4,000 members each year.

The USCG printed 500 page training manuals

for each student in a Systems Administration course.

Enter Office 2007 with

OneNote 2007 lets you easily combine all your materials—

documents, video clips, photographs, notes, links and even 500-page handbooks

— into one, easy-to-use, digital package.

With all those documents

and 500-page handbooks

now in a OneNote 2007 digital environment,

the USCG will save thousands of dollars in printing costs.

All with OneNote 2007— an easy-to-use feature in Office 2007.

“ An instructor could save weeks of time in preparation and hundreds, if not thousands, of dollars in printing costs. It isn’t very often that a piece of software comes along that actually unifies what you’re doing.” Jane Lybecker Training Specialist III and Senior Instructor United States Coast Guard

Less hardware. Less bandwidth.

The average employee sends

15 megabytes of e-mail every day. * * Symantec , “Gaining Control of the Storage Environment.” 8 August 2006, http://www.symantec.com/business/resources/articles/article.jsp?aid=gaining_control_of_the_storage_environment

For every 1,000 employees,

that’s 200 gigabytes of data per month,

2.4 terabytes per year.

And that’s just e-mail.

What if you could

reduce bandwidth usage,

consolidate servers

and give your employees more time in their day?

Hobart Service

Hobart Service delivers, installs and maintains equipment for the food industry.

As its user data grew,

so did its bandwidth consumption

and data storage needs.

Plus, data backups took up to 10 minutes per person, per day.

Enter Office 2007.

Office 2007 file sizes are 25-50% smaller .

By converting files to Office 2007 formats,

Hobart was able to consolidate its server hard drives.

Hobart also stayed in a lower bandwidth bracket,

saving $50,000 in Internet access costs annually.

And smaller file sizes reduced data backup times by

50%.

5 minutes saved per day x 800 employees =

15,000 hours per year.

The equivalent of 7 full-time employees.

All because of smaller file sizes in Office 2007.

“ This means we won’t have to buy more disk space for some time to come.” Greg Greenwald Senior Network Administrator Hobart Service

One-click collaboration.

Employees work an average of

45 hours a week.

Yet, they consider 17 of those hours unproductive .* * Microsoft (15 March 2005), “Survey Finds Workers Average Only Three Productive Days per Week.” Press Release

One Fortune 500 company found its employees lost

15 minutes per day playing phone tag

13 minutes per day locating teammates

12 minutes per day setting up meetings and conference calls. * * Cisco, “Unified Communications Deployment Yields Big Returns for Cisco Employees.” 4 December 2008, http://www.cisco.com/web/about/ciscoitatwork/highlights/051620081.html

[image] That’s 40 minutes lost every day for every employee

just from inefficient communication and scheduling tools.

What if helping your employees communicate

and ending phone tag

could save you

millions of dollars?

EMC

EMC is a world leader in information management and storage with 33,000 employees around the world.

As it expanded around the globe,

Communication expanded. Numerous time zones and languages,

software and sites,

voice-mail and videoconferencing systems.

Employees lost valuable minutes switching between communications systems,

searching for old messages,

and playing phone tag.

Plus, IT had to maintain multiple communications systems and servers.

Communicator 2007 lets employees see when others are available,

and lets them transition between

e-mail, instant messaging, voice calls and videoconferences

with a single click.

And with Outlook 2007,

employees can receive e-mail, voice mail and faxes

in a single inbox .

By helping employees reach each other,

and by helping IT consolidate systems,

EMC will save $19,000,000 over five to ten years.

All with Communicator 2007 and Outlook 2007— easy-to-use features in Office 2007.

“ It’s very rare that an IT organization has the ability to provide a solution that goes beyond user expectations. We have no doubt our users will use these tools to create very innovative ways to communicate more effectively, close business, solve problems and improve efficiencies.” Chris Murphy Director of IT EMC

Cutting travel costs.

The average cost of a domestic business trip: $1,110

The average cost of an international business trip: $3,171 * * Reed, Dan , “Travel costs to rise yet again .” USA Today, 4 December 2007, http://www.federaltimes.com/index.php?S=3226676

What if you could

cut travel costs by 20%

and still keep everyone on the same page?

Petrosea

Petrosea provides engineering and construction services to the South Asian mining industry.

Because of unpredictable, low-bandwidth connections in Indonesia,

Petrosea employees had to travel from site to site

to reliably distribute updated documents.

Not only did this rack up travel costs,

it also delayed decisions.

Groove 2007 helps teams share information and work together on documents

no matter where they are

or when they connect.

Groove 2007 synchronizes project documents

by sending only small packets of updated data to all users.

This let Petrosea employees receive new information,

regardless of location and network connection quality.

Office 2007 helped Petrosea cut its travel budget by 20%

and its IT budget by 25%.

All because of Groove 2007— an easy-to-use feature in Office 2007.

“ With Groove 2007, we delivered great technology and great value to the business for less money. We could synchronize information between locations and move documents anywhere in the world with low bandwidth.” Gary Doucet CIO Petrosea parent company, Clough Limited

Reducing risk.

Complying with federal regulations

costs the average company

$5,282 per employee.* * SBA Office of Advocacy, “The Impact of Regulatory Costs on Small Firms.” December 2005

What if hundreds of pieces of data

and hundreds of users

working together in one system

could keep compliance costs down?

Bank of America

Bank of America (BofA) is among the largest financial institutions in the world.

Compliance with regulations is vital.

In one case, BofA needed an easy way

to measure and monitor risk reports

throughout the company —

no easy feat with 1,500 users across 200 business units.

Enter Microsoft Office 2007 and SharePoint Server 2007.

Office 2007 and SharePoint Server 2007 help hundreds of BofA employees

assess 800 operational risks using a single system.

A single Microsoft Office-based system

keeps data accurate, consistent and secure.

Plus, users were already familiar with Microsoft Office

and didn’t need to learn a new interface,

saving time and money

with one smooth, familiar system.

All with Office 2007 and SharePoint Server 2007.

“ Because we based the solution on a development and deployment environment as efficient as Microsoft Office Enterprise 2007 and SharePoint Server 2007, the bank is well positioned to effectively manage operational and compliance risk, now and well into the future.” Jeff Napper Senior Vice President of Enterprise Operational Risk Management Bank of America

Office 2007 users are saving

millions of dollars

and thousands of hours

right now.

What are you doing

for your bottom line?

Appendix

USCG USCG case study: http://www.microsoft.com/casestudies/casestudy.aspx?casestudyid=4000001646 Online OneNote 2007 demo: http://office.microsoft.com/assistance/asstvid.aspx?assetid=XT10062729103

Hobart Service Hobart case study: http://www.microsoft.com/casestudies/casestudy.aspx?casestudyid=4000000502 Introducing the Office (2007) Open XML File Formats http://msdn.microsoft.com/en-us/library/aa338205.aspx

EMC EMC case study: http://www.microsoft.com/casestudies/casestudy.aspx?casestudyid=4000001113 Online Communicator 2007 demo: http://office.microsoft.com/assistance/asstvid.aspx?assetid=ES102341941033&vwidth=700&vheight=530&type=flash&CTT=11&Origin=HA101668831033 Online Outlook 2007 demo: http://office.microsoft.com/home/video.aspx?assetid=XT101482581033&width=884&height=540&startindex=0&CTT=11&Origin=HA100518161033

Petrosea Petrosea case study and video: study http://www.microsoft.com/casestudies/casestudy.aspx?casestudyid=4000001324 Link Office Groove 2007 demo: http://office.microsoft.com/en-us/groove/HA101672641033.aspx

Bank of America Bank ofAmerica case study: http://www.microsoft.com/casestudies/casestudy.aspx?casestudyid=4000002415 Bank ofAmerica video: http://www.microsoft.com/casestudies/resources/Files/4000002415/BankofAmericavideo.wvx Online SharePoint 2007 demo: http://office.microsoft.com/assistance/asstvid.aspx?assetid=XT100626751033&vwidth=700&vheight=530&type=flash&CTT=11&Origin=HA101672721033