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Activities: Social Productivity

Activities: Social Productivity



A conceptual overview of Activities, a social productivity system included in IBM Connections.

A conceptual overview of Activities, a social productivity system included in IBM Connections.



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    Activities: Social Productivity Activities: Social Productivity Presentation Transcript

    • Activities 2.0 { social productivity } All information copyright IBM, 2007
    • IBM Connections is an enterprise social software suite. Activities is one of the services provided inside Connections.
    • What's an Activity?
    • An activity is a tool you can use to organize , share , and guide all the work related to a personal or shared project. Get ad-hoc work out of your e-mail, out of your head, and into an activity.
    • Why start an Activity?
      • You have a small project you want to keep track of
      • You are working with a colleague on a document or deliverable
      • You want to track related work items with a small group of co-workers
      • For example:
      • Planning your trip to Lotusphere 2008
    • Start an Activity 1
    • Scenario Start an Activity from the Activities web site or from a Connections add-on in Notes 8, Sametime, Office or Firefox. Give the activity a name: Plan trip to Lotusphere Optionally, assign a due date for the activity: January 20, 2008 Voila – you have an activity!
    • Now what? 2
    • Each activity gives you a private web page you can use to start organizing your work. The first few things you might want to do are…
    • Add an Entry Use the activity as a scratch-pad - you can add rich text messages, bookmarks, and files to activity entries.
    • Add Some To-Do Items Track deliverables through simple to-do items and optionally add due-dates, rich text descriptions, files and bookmarks.
    • Save e-mail & chat transcripts Save mail-messages and chat transcripts into the activity so you can keep your work & your correspondence together.
    • Work Together 3
    • Most activities start out private, but they are design to support shared, collaborative work.
    • Share the Activity Invite other people to join in the activity. Add people as Owner, Author, or Reader. Or, make an activity public so anyone can join in.
    • Collaborate Add responses to entries and use e-mail or Sametime notifications to keep the team in sync
    • Distribute Work Assign to-do items to people within the activity, or leave them as "shared" so anyone can check them off
    • Get Organized 4
    • Use the activity as more than just a collaborative blog – arrange the activity to match the work being done!
    • Add Sections Create sections to organize entries in the activity. Sections can be minimized to easily focus on one section at a time.
    • Add in Structured Data Use properties to add structured data, like phone numbers, event dates, and contacts
    • Who did what when? 5
    • The Activity makes it easy to see recent updates and find work within the activity.
    • Search & Filter Easily find work in an activity by searching, or filtering by person or tags.
    • Check the NewsFeed See a news feed to see all the recent updates in the activity grouped by date.
    • Use the Notes 8 Sidebar View and update activities directly from Lotus Notes
    • Subscribe with a Feed Reader Use any feed reader to subscribe to updates without having to check the activities website.
    • What’s Due Next? 6
    • Track Deadlines Easily see all the to-do items that are assigned to you or are overdue.
    • Get Notified Get e-mail reminders when due-dates are approaching. Use iCal subscriptions to see your to-do items on your Notes Calendar.
    • Finish the Job 7
    • Activities are made to be completed. Each Activity can be marked complete once the work is finished.
    • Mark the Activity Complete Move the Activity out of your Activity Dashboard and publish any final files to a Quickr library. Make an Activity Template Re-use your work - make the completed activity into a shared activity template. Activity Dashboard See all the activities you've started and activities you've been added to from your personalized Activity Dashboard.
    • Activities 2.0 { social productivity } All information copyright IBM, 2007