Lifecycle site management at hec la2011

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Lifecycle site management at hec la2011

  1. 1. Lifecycle site management at HEC<br />Martin Montminy, Solution Architect, HEC Montréal<br />Mame Awa Diop, Software Developer, HEC Montréal<br />
  2. 2. A few questions before we start<br />How are your course sites created?<br />Automatically?<br />Manually, by whom?<br />Who creates the initial content ?<br />Instructor?<br />Assistant / secretary?<br />What is the basis for the initial content?<br />Content of the site from the last time the course was given?<br />Started from scratch?<br />Who manages the site during the semester?<br />Instructor?<br />Assistant / secretary?<br />12th Sakai Conference – Los Angeles, California – June 14-16<br />2<br />
  3. 3. This presentation is about…<br />12th Sakai Conference – Los Angeles, California – June 14-16<br />3<br /><ul><li>Creation of sites
  4. 4. Reusing content of sites
  5. 5. Management of sites
  6. 6. Lifecycle of sites
  7. 7. Course Site Management tool</li></li></ul><li>HEC MONTREAL<br />HEC Montréal is a business school located in Montréal, Québec, Canada<br />Over 12 000 students<br />More than 250 professors<br />39 study programs<br />Some distance learning but growing<br />Programs in China and Lebanon <br />
  8. 8. HEC Montréal and Sakai<br />Developers of the OpenSyllabus tool<br />Replacement of a legacy homegrown system<br />Tools currently deployed:<br />OpenSyllabus<br />Resources / Citations<br />Announcements<br />Assignments<br />Tests & Quiz<br />Web content<br />In the pipeline for next fall: forum, chat, site stats<br />
  9. 9. Pilot and deployment history<br />
  10. 10. Lifecycle automation GOAL<br />Automate everything that can be automated so that the different stakeholders can concentrates on value added activities (e.g. content creation) that cannot be automated.<br />12th Sakai Conference – Los Angeles, California – June 14-16<br />7<br />
  11. 11. Lifecycle overview - process<br />Academic timeline<br />Registrar works with program directions to define next year course offering<br />Creation and modification of canonical course sites <br />Schedules are modified based on registration data<br />First version of course offering for next academic year is transferred to Sakai<br />Create course sites for next semester using information transferred from PeopleSoft to Sakai’s Course Management. Updated on a daily basis after.<br />From then on, the schedule is updated on a daily basis <br />Administrative timeline<br />
  12. 12. Lifecycle of a course site<br />Site is created with default tool set:<br /><ul><li> OpenSyllabus
  13. 13. Resources /Citation
  14. 14. Announcements</li></ul>During the semester, site content is modified, tools can be added, syllabus updated and published (OpenSyllabus) as needed<br />Instructor or assistant prepare site usually using content from a previous semester site.<br /><ul><li>The Course Site Manager tool is used for this purpose.</li></ul>Additional, optional, tools can also be added.<br />When completed (or good enough for the first few lectures) the syllabus is published and is now available to the students and public<br />Site is archived. It is still available in read-only mode. Can be used as starting point for the first version of the same course in the future using the CSM tool.<br />Instructor or assistant cleans site including the syllabus and publish one last time before archival<br />
  15. 15. Sites are created and/or updated using quartz jobs<br />Lifecycle overview-Architecture<br />Sakai<br />10<br />In house integration –<br />Daily updates using quartz jobs<br />Institution Academic System<br />(PeopleSoft)<br /><ul><li>List of courses
  16. 16. List of sections
  17. 17. List of students
  18. 18. Schedule
  19. 19. Location
  20. 20. …</li></ul>Course Management<br />Course site<br />Announcements<br />Citations<br />Resources<br />Flat files<br />Designed for power user who manages many sites like our secretaries and some full-time lecturers.<br />OpenSyllabus<br />Course Site Manager (CSM)<br />Course Site Manager (CSM)<br />Entitypicker<br />Assignements<br />Forum<br />Tests&Quiz<br />
  21. 21. The Course Site Management tool<br />Main features<br />Is a dashboard for power users who manage multiple sites.<br />Publish/unpublish OpenSyllabus course outlines.<br />Copy site content from one site to another.<br />Import/export site content from/to file in zip format.<br />Link/detach course sites in a parent-child relationship.<br />Create new sites: mostly non-official sites which can later be copied in officials sites.<br />12th Sakai Conference – Los Angeles, California – June 14-16<br />11<br />
  22. 22. The Course Site Management tool<br />Why another tool? Why not use the worksite setup or another existing tool?<br />Because OpenSyllabus implements some concepts not supported by other tool:<br />Work and published spaces<br />Hierarchical course outlines/sites<br />To permit multi-site actions<br />12th Sakai Conference – Los Angeles, California – June 14-16<br />12<br />
  23. 23. Course site management tool demo<br />12th Sakai Conference – Los Angeles, California – June 14-16<br />13<br />
  24. 24. CSM future development<br />Improve its dashboard features by adding:<br />Status: draft, published, archived using text and or icons.<br />Alerts: <br />Sites not published after start of semester are displayed in red.<br />Messages:<br />Sites for next semester will be available on the …<br />Sites from last semester will be archived on the ..<br />12th Sakai Conference – Los Angeles, California – June 14-16<br />14<br />
  25. 25. Questions<br />12th Sakai Conference – Los Angeles, California – June 14-16<br />15<br />
  26. 26. To learn more…<br />Visit our confluence page: http://confluence.sakaiproject.org/display/OSYL/OpenSyllabus+Home<br />Contact us at <br />opensyllabus@hec.ca<br />martin.montminy@hec.ca<br />12th Sakai Conference – Los Angeles, California – June 14-16<br />16<br />
  27. 27. Backup slides<br />And now here’s a…<br />12th Sakai Conference – Los Angeles, California – June 14-16<br />17<br />
  28. 28. Hierarchical CO example<br />18<br /><ul><li>Course Introduction
  29. 29. Contact Information
  30. 30. Learning Material
  31. 31. Assessments
  32. 32. Lectures
  33. 33. Lecture 1</li></ul>…<br /><ul><li> Lecture 10</li></ul>Economics 101<br />Generic course outline from Coordinator<br />Economics 101<br />Section B course outline from Section B’s teacher<br />Reuse<br />Reuse<br /><ul><li>Course Introduction
  34. 34. Contact Information
  35. 35. Learning Material
  36. 36. Assessments
  37. 37. Lectures
  38. 38. Lecture 1</li></ul> …<br /><ul><li> Lecture 11
  39. 39. Course Introduction
  40. 40. Contact Information
  41. 41. Learning Material
  42. 42. Assessments
  43. 43. Lectures
  44. 44. Lecture 1</li></ul> …<br /><ul><li> Lecture 12</li></ul>Economics 101<br />Section A course outline from Section A’s teacher<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />
  45. 45. Hierarchical CO example<br />19<br />Lecture 1<br /> Description <br /> Coordinator’s description<br />Objectives<br /> Coordinator’s objectives<br />Lecture 1<br /> Description <br /> Coordinator’s description Teacher’s description<br />Objectives<br /> Coordinator’s objectives<br /> Teacher’s objectives<br />Coordinator<br />Lecture 1<br /> Description <br /> Teacher’s description<br />Objectives<br /> Teacher’s objectives<br />Merge of coordinator’s and <br />Teacher’s course outlines<br />Teacher Section A<br />Student Section A<br />2010 Sakai Conference - Denver, Colorado, U.S.A.<br />

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