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GENERAL           GENERAL LEDGER SYSTEM                                                                                   ...
GENERAL              LEDGER                              EDIT LEDGER TRANSACTIONS               SYSTEMThe	EDIT	LEDGER	TRAN...
GENERAL                                                GENERAL LEDGER REPORTS                     LEDGER                  ...
GENERAL          LEDGER              GENERAL LEDGER REPORTS           SYSTEM                     SAMPLE	OUTPUT:	ACCOUNT	TR...
GENERAL                                               GENERAL LEDGER REPORTS                      LEDGER                  ...
GENERAL          LEDGER                          BALANCE SHEET/INCOME STMT           SYSTEM                               ...
GENERAL                                                          BALANCE SHEET/INCOME STMT                                ...
GENERAL             LEDGER                                     MONTHLY UPDATES              SYSTEMThe	UPDATE	INVOICES	TO	G...
GENERAL                                                     CHART OF ACCOUNTS                                      LEDGER ...
GENERAL           LEDGER            SYSTEMPage 100        Page 100   Ver 2.22   INFONETICS, Inc. • 1729 Gateway Circle • G...
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General Ledger System

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Transcript of "General Ledger System"

  1. 1. GENERAL GENERAL LEDGER SYSTEM LEDGER SYSTEMThe GENERAL LEDGER SYSTEM is the collecting point for all financial data of a business. A chart of accounts and a ledger of transaction entries are maintained in the database.Each subsidiary software package updates totals as journal entries to the General Ledger database. Journals, trial balance listings and letter-perfect profit and loss statements can be printed by this system. TM 1729 Gateway Circle, OH 43123 • Grove City, OH 43123 • Phone 614-875-2006 www.infonetx.com • e-mail: info@infonetx.com • Fax 614-875-7761Profit and Loss statements can be run individually by subsidiary or combined. P & Ls can also be shown in comparison to budget or prior years. GENERAL LEDGER SYSTEM MENUGENERAL LEDGER MENU• The EDIT LEDGER TRANSACTIONS program is used to add, change, view or delete any transaction in the ledger data- base.• The GENERAL LEDGER JOURNAL lists ledger transactions in journal (nu- merical) order.• The ACCOUNT TRIAL BALANCE lists ledger transactions by account in chronological order with account subto- tals.• The GENERAL LEDGER ANALYSIS lists each account balance in a monthly spreadsheet. MONTHLY REPORTS• Letter-Perfect GENERAL LEDGER STATEMENT, BALANCE SHEET GENERAL LEDGER MENU SCREEN and INCOME STATEMENTS can be produced according to your accountant’s specifications. • The CHANGE G/L ACCOUNT I.D. is used to change a G/L MONTHLY UPDATES Account ID throughout the system.• Monthly updates from all subsidiary software packages includ- ing, order invoicing, receivables, cylinder control, payables and MISCELLANEOUS payroll can be run in summary or detailed mode to automatically • The VERIFY LEDGER DATA program is a maintenance pro- create General Ledger entries. gram to ensure the internal integrity of the General Ledger data.CHART OF ACCOUNTS • The CONDENSE G/L DATA program condenses/purges se-• The EDIT CHART OF ACCOUNTS program allows you to lected ledger entries into one transaction per account. add, change, view or delete records in the chart of accounts file. FILE EDITORS• The CHART OF ACCOUNTS LIST shows the complete chart • FILE EDITORS provide low level access to the database for of accounts. programmer/system administrator use only.INFONETICS, Inc. • 17 29 Gateway Circle • Grove City, OH 43123 • 614/875-2006 Ver 2.22 Page 91
  2. 2. GENERAL LEDGER EDIT LEDGER TRANSACTIONS SYSTEMThe EDIT LEDGER TRANSACTIONS program is used to add, change, view or delete any transaction in the ledger database. • Used to post standard monthly periodic journal and recurring entries. • Security permission modes to prevent modification except by authorized per- sonnel. • Batch posting totals maintained throughout the editing session, with warning generated if attempting to leave program out of balance. • Audit journal produced at end of edit- ing session. EDITING SCREEN: EDIT LEDGER TRANSACTIONS GENERAL LEDGER REPORTSThe GENERAL LEDGER JOURNAL provides a list of ledger transactions in journal (numerical) order.The ACCOUNT TRIAL BALANCE provides a list of ledger transactions byaccount, in chronological order with account subtotals.The GENERAL LEDGER ANALySIS provides a list of each account balancein a monthly spreadsheet. Balance Sheet and Income Statement subtotals are included. • Detailed mode: Lists transaction ID, date, account, debit and credit and bal- ance amounts, and description for each transaction. • Summary mode: Lists debit and credit totals only. • Output can be directed to the screen, SETUP SCREEN: GENERAL LEDGER JOURNAL .PDF preview, any printer, fax, email or a net- worked harddrive on the server. The next two pages contain sample printouts produced by the General Ledger programs. Examples of detailed and summary modes are presented. Page 92 Page 92 Ver 2.22 INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006
  3. 3. GENERAL GENERAL LEDGER REPORTS LEDGER SYSTEM SAMPLE OUTPUT: GENERAL LEDGER JOURNAL WITH DETAIL SAMPLE OUTPUT: ACCOUNT TRIAL BALANCE – DETAILED MODEINFONETICS, Inc. • 17 29 Gateway Circle • Grove City, OH 43123 • 614/875-2006 Ver 2.22 Page 93
  4. 4. GENERAL LEDGER GENERAL LEDGER REPORTS SYSTEM SAMPLE OUTPUT: ACCOUNT TRIAL BALANCE – SUMMARy MODE SAMPLE OUTPUT: GENERAL LEDGER ANALySISPage 94 Page 94 Ver 2.22 INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006
  5. 5. GENERAL GENERAL LEDGER REPORTS LEDGER SYSTEM SAMPLE OUTPUT: GENERAL LEDGER STATEMENT (DETAILED) SAMPLE OUTPUT: GENERAL LEDGER STATEMENT (SUMMARy)INFONETICS, Inc. • 17 29 Gateway Circle • Grove City, OH 43123 • 614/875-2006 Ver 2.22 Page 95
  6. 6. GENERAL LEDGER BALANCE SHEET/INCOME STMT SYSTEM The BALANCE SHEET program provides a letter-perfect balance sheet, produced according to your accountant’s specifications. • Can be produced for individual subsid- iaries or combined. • Customized layouts available. • Related accounts can be combined for less detailed format. • Output can be directed to the screen, .PDF preview, any printer, fax modem, email or a networked harddrive on the INFONETICS, Inc. 1729 Gateway Circle Grove City, OH 43123 INFONETICS, Inc. 1729 Gateway Circle Balance Sheet Grove City, OH 43123 For The Period 01/01/08 Thru 12/31/08 Balance Sheet For The Period 01/01/08 Thru 12/31/08 A S S E T S ----------- CURRENT ASSETS L I A B I L I T I E S 1010 CASH IN BANK, CHECKING 146333.04 --------------------- 1011 CASH IN BANK, SAVINGS 23139.51 CURRENT LIABILITIES 1012 ALLOW FOR DOUBT ACCOUNT 2744.82 2050 ACCOUNTS PAYABLE TRADE 239421.15 1013 CASH ON HAND 2442.03 2131 FEDERAL W/H 1055.34 1020 ACCOUNTS RECEIVABLE 420295.53 2131-M F.I.C.A. MEDICARE W/H 1884.75 120010 INVENTORY: ACETYLENE 1065.60 2131-S F.I.C.A. S.S. TAX W/H -2624.34 120015 INVENTORY: ARGON 6170.64 TOTAL FEDERAL W/H 120025 INVENTORY: CARBON DIOXIDE 585.00 2132 STATE W/H 2286.03 120030 INVENTORY: COMPRESSED AIR 90.00 2133 COUNTY W/H 669.78 120035 INVENTORY: HELIUM 2438.34 120015 STATE UNEMP TAX 304.68 120055 INVENTORY: NITROGEN 1575.39 120025 FEDERAL UNEMP TAX 1218.75 120060 INVENTORY: OXYGEN 3746.40 120030 ACCRUED WAGES 25260.00 120065 INVENTORY: PROPANE 1260.00 120035 ACCRUED PROPERTY TAX 4151.37 120070 INVENTORY: SPECIALTY GAS 1215.18 120055 ACCRUED INTEREST EXPENSE 5727.84 TOTAL INVENTORY: GAS 120060 ACCRUED FEDERAL INCOME TX -175.74 121010 INVENTORY: WELDING EQUIP. 101293.56 1200 ACCRUED SALES TAX 7158.99 121020 INVENTORY: ELECTRODES 92114.43 ---------- 121030 INVENTORY: GAS WELD EQUIP. 64787.91 TOTAL CURRENT ASSETS 286338.60 121040 INVENTORY: WELDING AIDS 7690.59 121050 INVENTORY: ROD 11374.62 LONG-TERM LIABILITIES 121060 INVENTORY: SAFETY EQUIP. 32241.15 1510 TES PAYABLE, #2 30912.75 121070 INVENTORY: TOOLS 13742.61 1516 TES PAYABLE, #3 82052.52 121080 INVENTORY: WIRE 85478.37 1517 TES PAYABLE, #4 222469.17 TOTAL INVENTORY: SUPPLIES 1518 TES PAYABLE, #5 296436.54 ---------- 1519 DEFFERED INCOME TAX 30252.00 TOTAL CURRENT ASSETS 318094.76 ---------- TOTAL FIXED ASSETS 662122.98 FIXED ASSETS --------- 1510 LEASEHOLD IMPROVEMENTS 605053.32 TOTAL LIABILITIES 948461.58 1516 ACCUM DEPR-LEASEHOLD IMPR -247809.12 1517 EQUIPMENT 1392508.53 C A P I T A L 1518 ACCUM DEPR-EQUIPMENT -856509.21 ------------- 1519 TRUCKS AND AUTOS 425538.99 COMMON STOCK 47010.39 1520 ACCUM DEPR-TRUCK AND AUTO -346344.48 RETAINED EARNINGS 785008.11 ---------- ; STOCKHOLDER #1 6935.97 TOTAL FIXED ASSETS 972438.03 ; STOCKHOLDER #2 6935.97 --------- TREASURY STOCK -89879.64 TOTAL OTHER ASSETS 0.00 ---------- ---------- TOTAL CAPITAL 756010.77 TOTAL ASSETS 1994262.63 ----------INCOME OR LOSS TOTAL ---------- 289790.28 ---------- TOTAL LIAB. AND CAPITAL 1994262.63 ---------- ---------- SETUP SCREEN: BALANCE SHEET/INCOME STATEMENT (top) SAMPLE OUTPUT: BALANCE SHEET (bottom)Page 96 Page 96 Ver 2.22 INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006
  7. 7. GENERAL BALANCE SHEET/INCOME STMT LEDGER SYSTEM The INCOME STATEMENT program provides a letter-perfect income statement, produced accord- ing to your accountant’s specifications. • Options for current period and Year-To Date, with comparisons to prior year or budget available. INFONETICS, Inc. • Can be produced for individual subsidiaries, or com- 1729 Gateway Circle Grove City, OH 43123 bined. Income Statement For The Period 01/01/08 Thru 12/31/08 • Customized layouts available. - - - - - M - T - D - - - - - - - - - - Y - T - D - - - - - • Output can be directed to the screen, .PDF preview, any printer, fax, or networked harddrive on the server. Current Prior Var Current Prior Var I N C O M E ----------- INFONETICS, Inc. 400010 SALES: ACETYLENE 1729 Gateway Circle 400015 SALES: ARGON Grove City, OH 43123 400025 SALES: CARBON DIOXIDE 400030 SALES: COMPRESSED AIR Income Statement 400035 SALES: HELIUM For The Period 01/01/08 Thru 12/31/08 400040 SALES: HYDROGEN 400050 SALES: NITROUS OXIDE 400055 SALES: NITROGEN - - - - - M - T - D - - - - - - - - - - Y - T - D - - - - - 400060 SALES: OXYGEN 400065 SALES: PROPANE Current Prior Var Current Prior Var 400070 SALES: SPECIALTY GASES TOTAL SALES: GASES C O S T O F G O O D S S O L D 410010 SALES: ARC WELDING -------------------------------- EQUIP INFONETICS, Inc. 410020 SALES: ELECTRODES 500035 HELIUM 10083.85 4345.62 56% 1729 Gateway Circle 410030 SALES: GAS WELDING 500040 EQUIP HYDROGEN 90.06 80.46 112% Grove City, OH 43123 410040 SALES: WELDING AIDS500050 NITROUS OXIDE 912.41 7960.32 4947.90 161% 410050 SALES: ROD 500055 NITROGEN 2210.31 4566.30 Income77% 5916.84 Statement 410060 SALES: SAFETY EQUIPMENT 500060 OXYGEN 2677.73 8699.52 Period 01/01/08 Thru 12/31/08 For The 11509.98 76% 410070 SALES: TOOLS 500065 PROPANE 378.15 66.90 565% 2460.54 1664.58 148% 410080 SALES: WIRE 500070 SPECIALTY GASES 25116.00 754.80 1968.78 38% TOTAL SALES: SUPLLIES TOTAL COST: GASES - - - - - M - T - D - - - - - - - - - - Y - T - D - - - - - 4101 SALES: OTHER 510010 ARC WELDING EQUIP 15258.21 1408.62 2907.15 48% 4105 SALES: CYLINDER INCOME 510020 ELECTRODES 503150.00 540.81 582% Current Prior Var Current Prior Var 4110 SALES: CYLINDER MAINTENANCE 510030 GAS WELDING EQUIP 40101.25 4228.95 3705.15 114% 4115 SALES: MACHINE RENTALS 510040 WELDING AIDS 6300 964.71 SMALL TOOLS AND SUPPLIES 8022.03 133% 10673.79 83.85 2430.36 4345.62 56% 4120 SALES: REPAIRS 510050 ROD 640010 660.00 UTILITIES: WATER 2070.00 20501.58 10% 90.06 80.46 112% 4130 SALES: LABOR 510060 SAFETY EQUIPMENT 640020 4306.00 UTILITIES: ELECTRIC 1912.47 7960.32 4947.90 161% 4250 SALES: DELIVERY CHARGES 510070 TOOLS 640030 707.85 UTILITIES: GAS 1286.85 2210.31 120.00 1072% 4566.30 5916.84 77% 510080 WIRE 640040 397.50 26231.15 UTILITIES: TELEPHONE 58% 677.73 8699.52 11509.98 76% TOTAL COST: SUPPLIES 6500 CLEANING & TRASH REMOVAL 378.15 66.90 565% 2460.54 1664.58 148% 5105 CYLINDER SALES 6600 500.00 EMPLOYEE BENEFITS 116.07 754.80 1968.78 38% 5110 CYLINDER MAINTENANCE 6620 1118.93 830.34 UNIFORMS 2% 112.65 258.213% 3505.74 1408.62 2907.15 48% 5120 REPAIR 6630 257.55 51.39 EMPLOYEE TRAINING 501% 686.61 195.78 351% 3150.00 540.81 582% 5200 MISCELLANEOUS 6700 1122.50 ADVERTISING 3141.90 101.25 9201.69 34% 4228.95 3705.15 114% 6800 OFFICE SUPPLIES 964.71 10673.79 8022.03 133% TOTAL COST OF GOODS 681055692.66 LEGAL/PROFESSIONAL FEES 25247.14 173% 469844.22 526852.53 660.00 89% 2070.00 20501.58 10% 6820 TRAVEL/AUTO REIMBURSEMENT 306.00 GROSS PROFIT 6830 136000.00 0.00 CONTRIBUTIONS 0% 0.00 707.850% 0.00 1286.85 120.00 1072% 6840 DUES AND SUBSCRIPTIONS 231.15 397.50 58% E X P E N S E S 6850 BAD DEBTS 18.93 830.34 2% 112.65 3505.74 3% --------------- 6855 MEALS AND ENTERTAINMENT 257.55 51.39 501% 686.61 195.78 351% 6100 COMMISSIONS 6860 PENALTIES -24.48 -14.67 167% 578.46 615010 INSURANCE: KEY MAN LIFE 6865 7444.53MISCELLANEOUS 27729.12 -22.50 1200.21 2310 3141.90 9201.69 34% 615020 INSURANCE: REGULAR 16 395.73 -749.70 53% -1828.41 -2126.43 86% 615030 INSURANCE: GROUP 5 TOTAL OPERATING INCOME 96547.14 55692.66 173% 469844.22 526852.53 89% 615040 INSURANCE: SPECIAL - TOTAL INSURANCE EXPENSE 20 TOTAL ADMIN EXPENSES 0.00 0.00 0% 0.00 0.00 0% 6200 OFFICERS SALARIES 21 6201 OTHER WAGES 28 NET OPERATING INCOME 96547.14 55692.66 173% 469844.22 526852.53 89% 6203 BONUSES 6210 FREIGHT O T H E R I N C O M E / E X P E N S E S Page 1 6220 BUILDING RENT 13 ---------------------------------------- 6900 DISCOUNTS EARNED -24.48 -14.67 167% 6230 REPAIRS AND MAINTENANCE 629010 TRUCK/AUTO: FUEL - 6910 INTEREST EXPENSE 7444.53 27729.12 1200.21 2310% 629020 TRUCK/AUTO: OIL/TIRES 1 6930 SERVICE CHARGES -395.73 -749.70 53% -1828.41 -2126.43 86% 629030 TRUCK/AUTO: REPAIR 629040 TRUCK/AUTO: OTHER 1 TOTAL OTHER INCOME/EXP 7048.80 -749.70 -940% 25876.23 -940.89-2750% NET INCOME BEFORE TAXES 32613.24 146583.72 22% 346259.97 313510.65 110% T A X E S --------- 9110 FEDERAL INCOME TAX -1722.00 9200 OTHER TAXES AND LICENSES 2661.75 4281.36 10933.05 39% Page 2 TOTAL TAXES 2661.75 2559.36 10933.05 23% NET INCOME AFTER TAXES 29951.49 146583.72 20% 343700.61 302577.60 114% Page 3 SAMPLE OUTPUT: INCOME STATEMENTINFONETICS, Inc. • 17 29 Gateway Circle • Grove City, OH 43123 • 614/875-2006 Ver 2.22 Page 97
  8. 8. GENERAL LEDGER MONTHLY UPDATES SYSTEMThe UPDATE INVOICES TO G/L program updates a selected range of invoices as a transaction in the General Ledger database.The UPDATE RECEIVABLES TO G/L program updates a selected range of receivables transactions as a transaction in the General Ledger database.The UPDATE RENT/LEASES TO G/L program updates a selected range of rent/lease invoices as a transaction in the General Ledger database.The UPDATE PAyABLES TO G/L program updates payables transactions (vouchers and checks) for a given period as a transaction(s) to the General Ledger database. The result-ing G/L Transaction will be distributed to the appropri-ate G/L Account/Subsidiary code.The UPDATE PAyROLL TO G/L program updates a selected range of payroll checks as a transaction in the General Ledger database.SAMPLE OUTPUT: UPDATE Page 98 Page 98 Ver 2.22 INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006
  9. 9. GENERAL CHART OF ACCOUNTS LEDGER SYSTEM The EDIT CHART OF ACCOUNTS program allows the user to add, change, view or delete records in the chart of ac- count file. • Each record consists of account ID, de scriptive name and chart sequence code. EDIT SCREEN: EDIT CHART OF ACCOUNTS (top) SAMPLE OUTPUT: CHART OF ACCOUNTS LIST (bottom)INFONETICS, Inc. • 17 29 Gateway Circle • Grove City, OH 43123 • 614/875-2006 Ver 2.22 Page 99
  10. 10. GENERAL LEDGER SYSTEMPage 100 Page 100 Ver 2.22 INFONETICS, Inc. • 1729 Gateway Circle • Grove City, OH 43123 • 614/875-2006

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