Intranet governance at BT – adding value to your intranet Mark Morrell – BT Intranet manager http://markmorrell.wordpress.com

Agenda Developing a strategy that aligns to your overall business strategy and getting buy-in Governance model that shows who is responsible for each activity Defining different types of online content (formal, collaborative, etc) Complying with publishing standards Meeting the needs of your users Measuring the overall impact your intranet has on your business.

Developing a strategy that aligns to your overall business strategy

and getting buy-in

Governance model that shows who is responsible for each activity

Defining different types of online content (formal, collaborative, etc)

Complying with publishing standards

Meeting the needs of your users

Measuring the overall impact your intranet has on your business.

BT’s strategy BT serves customers in more than 170 countries. We have one of the largest internet protocol networks in the world with over 1,270 cities connected across the globe. BT’s strategy is based on meeting the demand for IT infrastructure and solutions among global organisations. Our services are designed to help customers make the most of the convergence of networks and services, mobile and fixed products, media and communications: over 40% of Fortune 500 companies are our customers the world’s top 10 global stock exchanges depend on BT infrastructure more homes in Britain now have access to broadband than have access to mains water over 60% of British households are now connected to broadband

BT serves customers in more than 170 countries. We have one of the largest internet protocol networks in the world with over 1,270 cities connected across the globe.

BT’s strategy is based on meeting the demand for IT infrastructure and solutions among global organisations. Our services are designed to help customers make the most of the convergence of networks and services, mobile and fixed products, media and communications:

over 40% of Fortune 500 companies are our customers

the world’s top 10 global stock exchanges depend on BT infrastructure

more homes in Britain now have access to broadband than have access to mains water

over 60% of British households are now connected to broadband

Developing BT’s intranet strategy Align with overall BT and IT strategy User survey recommendations Intranet benchmarking forum (IBF) recommendations Develop with business partners Communicate to key stakeholders Implement action plan and update on progress made

Align with overall BT and IT strategy

User survey recommendations

Intranet benchmarking forum (IBF) recommendations

Develop with business partners

Communicate to key stakeholders

Implement action plan and update on progress made

BT’s intranet strategy The BT Intranet covers all the on-line information an individual generates and consumes and the services they use through the screen of whatever electronic device they need for their work. This includes e-mail but excludes the applications that run on the various electronic devices used to access on-line information (e.g. laptop). Business need balanced with the user experience are always core when developing the BT Intranet to deliver the best possible business value in support of BT’s business strategy and objectives. BT’s Intranet will comply with all BT policies and legal requirements. BT’s intranet will be available to everyone who needs access to it. Publishing standards enable it to be used with any device, any where and at any time. The key priorities for the BT Intranet strategy in supporting BT’s overall strategy will be firstly; to reduce overall business costs and secondly; to help grow new revenues.

The BT Intranet covers all the on-line information an individual generates and consumes and the services they use through the screen of whatever electronic device they need for their work. This includes e-mail but excludes the applications that run on the various electronic devices used to access on-line information (e.g. laptop).

Business need balanced with the user experience are always core when developing the BT Intranet to deliver the best possible business value in support of BT’s business strategy and objectives.

BT’s Intranet will comply with all BT policies and legal requirements. BT’s intranet will be available to everyone who needs access to it. Publishing standards enable it to be used with any device, any where and at any time.

The key priorities for the BT Intranet strategy in supporting BT’s overall strategy will be firstly; to reduce overall business costs and secondly; to help grow new revenues.

Information vision The Intranet enables people in BT to access the information and services they need to do their work at any time, from any place. information to be easily accessible, timely, accurate and relevant, and appropriate to their business situation and needs consistency between information and the organisation’s desired behaviours and values location and time not to be barriers to accessing and using information to receive information through the most appropriate media to exert choice and control over the information they receive information to add value their changing requirements to be met in a timely fashion

The Intranet enables people in BT to access the information and services they need to do their work at any time, from any place.

information to be easily accessible, timely, accurate and relevant, and appropriate to their business situation and needs

consistency between information and the organisation’s desired behaviours and values

location and time not to be barriers to accessing and using information

to receive information through the most appropriate media

to exert choice and control over the information they receive

information to add value

their changing requirements to be met in a timely fashion

Benchmarking BT’s intranet has further improved in 2009 as benchmarked independently by the IBF. It is now the top intranet overall and for each of the quadrants assessed: strategy and governance communications and culture performance and metrics design and usability.

BT’s intranet has further improved in 2009 as benchmarked independently by the IBF.

It is now the top intranet overall and for each of the quadrants assessed:

strategy and governance

communications and culture

performance and metrics

design and usability.

BT’s intranet action plan Strategy and governance Metrics and performance Communication and culture Design and usability Actions have an owner, timescale and update on progress Available for anyone in BT to see

Strategy and governance

Metrics and performance

Communication and culture

Design and usability

Actions have an owner, timescale and update on progress

Available for anyone in BT to see

BT Intranet governance model Small central team develop strategy and vision keep the standards up-to-date and make sure they are enforced provide a central set of templates for all types of content that comply with standards manage a central set of conformance tools to check compliance Content ownership the person who owns the content publishes and manages it Approval/escalation The content owner’s manager approves requests to publish and acts if it isn’t managed to comply with standards.

Small central team

develop strategy and vision

keep the standards up-to-date and make sure they are enforced

provide a central set of templates for all types of content that comply with standards

manage a central set of conformance tools to check compliance

Content ownership

the person who owns the content publishes and manages it

Approval/escalation

The content owner’s manager approves requests to publish and acts if it isn’t managed to comply with standards.

Content types Formal For many, authoritative, well managed, reliable. All standards are mandatory Team For a defined audience, owned by a team, with shared responsibility for editing, requiring a managed environment. Most standards are mandatory Crowd Community owned, open environment, for anyone to edit and contribute, light governance and low levels of trust. Some standards are mandatory Personal Opinion based, owned by an individual, light governance, open to a wide audience. Some standards are mandatory.

Formal

For many, authoritative, well managed, reliable.

All standards are mandatory

Team

For a defined audience, owned by a team, with shared responsibility for editing, requiring a managed environment.

Most standards are mandatory

Crowd

Community owned, open environment, for anyone to edit and contribute, light governance and low levels of trust.

Some standards are mandatory

Personal

Opinion based, owned by an individual, light governance, open to a wide audience.

Some standards are mandatory.

Meeting the needs of your users Annual intranet survey by independent company Feedback using links on every page Beta testing of new sites Content templates show features users need Intranet standards based on users needs 83% satisfied or very satisfied

Annual intranet survey by independent company

Feedback using links on every page

Beta testing of new sites

Content templates show features users need

Intranet standards based on users needs

83% satisfied or very satisfied

Measuring the overall impact your intranet has on your business User satisfaction Publisher satisfaction Benchmarking best practice with other intranets Review action plan achievements Alignment with overall strategy Exploited/unexploited value

User satisfaction

Publisher satisfaction

Benchmarking best practice with other intranets

Review action plan achievements

Alignment with overall strategy

Exploited/unexploited value

Summary You can now: Develop a strategy that aligns to your overall business strategy and get buy-in Create a governance model that shows who is responsible for each activity Define different types of online content Comply with publishing standards Meet the needs of your users……….and publishers Start to measure the overall impact your intranet has on your business.

You can now:

Develop a strategy that aligns to your overall business strategy and get buy-in

Create a governance model that shows who is responsible for each activity

Define different types of online content

Comply with publishing standards

Meet the needs of your users……….and publishers

Start to measure the overall impact your intranet has on your business.

Thank you http://markmorrell.wordpress.com