Menu Financials Menu Business Partners Menu Banking
Internal Reconciliation – main screen
Internal Reconciliation Screen
Automatic Calculation in case 1 payment is selected
Manual calculation is possible
A Journal Entry is created: credit customer, debit cash discount account
Internal Reconciliation Screen *
Exchange Rate Differences
Handle partial reconciliation on a proportional basis - recognizes the difference on the proportion of the amount being reconciled between single payment and 1 or more invoices.
Difference recognition date is changing as follows:
If reconciliation date is in current period then this date is used
If reconciliation date is in previous active period then user chooses between reconciliation date or current system date (default is reconciliation date)
If reconciliation date is in previous locked period then user chooses to post at current system date or not to post
Exchange rate difference journal lines to be added to reconciliation history
Small Difference Management
Uses the same setup as existing functionality – e.g. respects the ‘Under/Over Payment Allowed’ field and will post the small difference to the existing BP Under/Over Payment Account.
between single payment and 1 or more invoices.
Not supported by payment wizard
Create 2 A/R invoices:
First invoice’s due date should be today’s date
Each invoice with the total amount of $500
Create an incoming payment on account for $800
Open the account balance, and the internal reconciliation screen
Add an adjusting Journal Entry and credit the customer account for $180 against any bank account
Reconcile the 4 transactions.
Use the Applied Transactions report, to view the reconciliation
Hint: you will need to adjust the cash discount amount for the second invoice
Automatic Internal Reconciliation – Credit Memo
Credit memos based on invoices to be automatically reconciled
Even if for a partial amount
Reconciliation history to be automatically created
This is to include the following special cases:
Credit memo based with added lines
Future functionality enabling credit memo value to be increased
Automatic Internal Reconciliation - Reversal
cancel a 3 cases for reversals
Reversing journal to be automatically reconciled with original journal (BP lines only) – new reconciliation history to be generated
Cannot cancel previously cancelled transaction
Zero $ documents are automatically reconciled
Internal Reconciliation Upgrade
2007 A fixes a legacy reconciliation issue,
and likely surfaces it For existing customer, a pre upgrade check has to be conducted
A reconciliation report issue : Customers can get different reports on Business Partner Balance and Aging Report, which could cause confusion & misinterpretation of actual Business Partner balances
Not an accounting issue : SAP Business One G/L data has always be accurate
Caused by two separate reconciliation engines historically used by SAP Business One. While document level reconciliation engine supports partial reconciliation, G/L level does not. As a result customers could unintentionally create inconsistent data.
Affecting most existing customers using versions prior to the 2007 A release
Some (not all) are fully aware of the issue and have escalated it in the past
Only affecting transactions that have been *partially* reconciled
Partial Reconciliation Prior to SAP Business One 2007 A 1) Before partial reconciliation 2) After partial document reconciliation x √ Transactions can be partially recon’d at Document level but not at G/L level 3) After full G/L reconciliation √ G/L level only allows full recon, which could reconcile the same payment twice
Impact Assessment Total sample = 187 (escalation) customer databases Before 2007 A Upgrade After 2007 A Upgrade <1% BPs Affected 75% customers affected by IRU for Each customer Each adjustment must be manually managed (Reconciled after the upgrade) 55 Adjustment Journals on average Only affecting open transactions that have been partially reconciled
IRU 1-2-3 Recommendation: Install and run the “pre-upgrade tool” Process post-upgrade adjustments (reconcile, post, collect, write-off ) Learn what IRU is, what it means to them To Clear the IRU Issue Pre-upgrade tool, How-to Guide Dedicated support, Risks & worst case scenarios Communication packages To customers… To SAP… Each adjustment must be manually managed
Rollout for SAP Business One 2007 A Ramp-Up Program GA New Customers Upgrade Customers Early Adoption Program (SAP Controlled Process) GA Ramp-Up Program Partner Led Process (IRU Tools & Programs) Dec Apr Mai Jun Jul Aug Sept Oct Nov 2007 Jan 2008
JE Support In Dunning and Payment Wizard Option to exclude the JE From the dunning wizard Via the JE settings
JE Support In Dunning and Payment Wizard
Payment terms are retrieved from the BP master
Cost Accounting Enhancements - Key Features Cost Accounting Cost Accounting key Features System wide consistency Distribution Rules history Additional XL Reporter Reports
Cost Accounting - System wide consistency
Receipt From Production
Issue From Production
Cost Accounting – Distribution Rules History
Cost Accounting – Distribution Rules History
Cost Accounting – Reporting *
New reports available (e.g. G/L Account->PC and vice versa)
XLR to be utilized.
Multiple Open Periods - Current Status
Active Posting Period setting
Sales documents may be entered.
Locked Posting Period setting
No data entry may be executed within the period in general.
If Locked is “Yes” -> automatically Active is “No”.
Current Posting Period setting
Multiple Open Periods
No Current Period:
No need to switch between periods
Linked period and numbering is determined by posting date
Additional user authorization based on period status
Different Period Statuses
Merge of ‘Locked’ and ‘Active’
New Period Status
Automatic change of period status
Period status is automatically changed controlled via user authorization.
Possible to suppress the feature
Multiple Open Periods Status Locked Unlocked Except Sales Unlocked Closing Period
SAP Business One 2007: Tax calculation
System wide change of Tax Calculation
Currently tax is calculated at line level and summed per Tax Group per document.
New tax calculation is, to be on the basis of transaction totals per Tax Group/Jurisdiction. Calculated Tax totals are then distributed back to the document/journal lines, so that there is 100% consistency between them.
Journal Entry Sync between Lines / Doc level
Tax Calculation – In Scope
System wide change of Tax Calculation
Currently tax is calculated at line level. Line level amounts are summed per Tax Group per document.
This can result in rounding errors which are inconsistent with the requirement for Tax Group/Jurisdiction based reporting.
New tax calculation is to be on the basis of transaction totals per Tax Group/Jurisdiction. Calculated Tax totals are then distributed back to the document/journal lines so that there is 100% consistency between them.
On all AR/AP documents, draft documents and journals
On methods of Gross and Net Price entry
Cash discount calculation
FC, LC and SC tax postings
1099 Enhancements – Key Features *
Provide the ability to print the 1099 payment information tracked within B1 on pre-printed 1099 forms according to legislation requirements.
Support 4 pre- printed forms- 1099 INT, MISC, DIV and form 1096.
Create a new distribution rule for electricity expenses effective from 04/15/2007
Divide the expenses 60% for support, and 40% for marketing
Create an A/P invoice for electricity bill, with a posting date of 04/16/2007
Run the profit center report and view results for your distribution rule
Update the distribution rule: affective date = today, division is now 50% for each profit center
Run the profit center report, and see if the allocated amounts have changed.
Available to Release and Available to Pick is the minimum of the available to release for each kind of component item divided by the quantity of that component in the assembly
Based on component minimum QTY
Assembly BOM in Pick and Pack
Printing the pick list, will provide 2 reports:
Printing Order as Pick List will behave the same
Choose to hide component in printout only
Sales BOM in Pick and Pack *
Creating a delivery from the Pick and Pack will:
Show parent and all the components in the BOM structure
Parent quantity is determined based on the delivered components.
Inventory items that were not picked, will appear with a quantity of zero
Non inventory items will appear with a quantity which is a multiplication of the completed parent items * base quantity of the component
Make sure you have a down payment account on the system setup
Create a sales order and apply 20% down payment amount
Which documents were created?
Copy the order to a delivery and then to an invoice.
Pick & Pack:
Create a sales order using an assembly BOM
Use the Pick & Pack to create a pick list
Print the pick list.
During the creation of draft documents, the Serial and Batch Numbers is linked to the draft document.
When users attempt to add the draft as a regular document, SAP Business One checks whether the selected serial or batch numbers are still available.
No allocation is made
When a Sales Order with batch managed items is fully allocated (Batch numbers are selected for the entire quantity), Document Generation Wizard will add a delivery based on that order.
Draft documents Serial and Batches Before Draft documents Serial and Batches SAP Business One 2007
Serial / Batches printing
Print the serial and batch numbers inside the documents, and not on a separate page.
Serial / Batches printing – Example * Serial Numbers: S290308, S121107, S031108, S310809, S301011, S280207,S120609, S160407, S040506 USD48.00 USD8.00 9.000 Lexmark 4029 AC LM4029ACA 3 Serial Numbers: S230408, S120708, S040908 USD720.00 USD240.00 3.000 Tape Backup 1920 B20349 2 USD1,536.00 USD384.00 4.000 HP Color Laser Jet A00005 1 Total Price Quantity Description Item # New way 24/11/2008 24/10/05 1/11/2005 2 03 B241108 01/08/2007 01/08/05 1/8/2005 1 02 B010807 12/12/2006 12/12/04 1/5/2005 1 02 B121206 Details Expir. Date Mfr Date Admis. Date Qty Whse Batch
Gross profit in reserve invoice
Reserve Invoice does not create the stock posting, and the item cost at the time of the Reserve Invoice is just an estimation.
The Delivery Note based on the Reserve Invoice create the stock posting and the item cost is the real one.
After adding a Delivery Note based on a Reserve Invoice, the real item cost is updated on the reserve Invoice as well, to reflect the real gross profit of the sale.
Credit Memo – Current Behavior
Credit Memo – New Behavior
Tax Only Documents
Regular line entry behavior
Line marked as Tax Only will only have a Tax impact
Applicable both in AR & AP Documents
Inventory Revaluation for FIFO
Inventory Revaluation for FIFO - Price Change
In case of ‘Price Change’ the posting behind the revaluation document is:
Debit (Credit): Inventory Account
Credit (Debit): G/L Increase (Decrease) Account.
For each lot displayed in lower grid new price can be set. New price >=0. If ‘New Price’ field is left blank in lower grid, no revaluation is done for that particular lot after adding the document.
Inventory Revaluation for FIFO - Inventory Debit/Credit *
In case of ‘Inventory Debit / Credit’ the posting behind the revaluation document is:
Debit (Credit): proportionally to Inventory Account and Price Difference Account (if Debit/ Credit quantity > ‘In Stock’ Quantity)
Credit (Debit): G/L Increase (Decrease) Account.
‘ Empty Lot’ checkbox in upper grid enables to display and revaluate also lots with zero quantity. If ‘Quantity’ and ‘Debit/Credit’ fields are left blank, no revaluation is done for that particular lot after the document is added.
Removal of 2 step posting
Definition of new accounts
Allow to link one GR PO to more than one LaC document
Right click and choose “Open for landed cost”
No discrepancies between header and row
Landed cost to Landed cost copy
To handle landed cost estimation
Handle zero or negative quantity based on system behavior
XL Reporter installation – Done from the B1 CD, per each installation (station)
XL Reporter administration – The user will have no add-on administration.
XL Reporter startup – XL Reporter will start automatically, by demand
No need to .Net Frame work installation
Upgrade will also be automatic, with the client upgrade
New Dimension available:
Factor Codes/ Distribution Rule (OOCR)
P&L based on profit center can be created
New attributes added to existing dimension
Meta Data DB is eliminated. All tables are embedded in the company DB
Show synch completed when done
New Synch log is maintained, and opened automatically after each synch process is completed
Alert Message for value date beyond open period & update error message to be more intuitive
Regarding synch of open quotations
Resolve Conflicts using Latest Changes
The record that is most updated (based on date and time) wins during the synch process.
User can choose between automatic resolution based on dates, or manual one.
Eliminate the need to choose SAP Business One vs. Outlook.
Sync Tasks Status Field
Tasks status will only be synch in case the value in OL and SAP Business One are the same.
The initial default values will be synch from OL to SAP Business One.
Apply Last Updated Date as a Synchronization Option
Can determine to update contacts that have changed in the last X days/weeks/months
Reduce synch time for updating records that have not changed
Various enhancements in performances
Refine dependencies of last categories (1-7)
General information adjustment for missing data
Partial indication in Selection Tree
Indication for Display all dependencies
Change the place of Projects category
Explanatory error description
Copy Express – Sorting and Filtering
Copy Express – New Copy Methods
Copy Express – Indicate Changeable Fields
Web Tools Overview Web SFA Orders, Quotes, Opportunities Mgmt And Pipeline Mgmt Web Themes & Pages B2C Shopping Cart CRM Prospects and Activities Marketing Campaigns, Content, Ads Coupons/Promotions Account Management Customer, Vendor or Lead, Customer Hierarchy Web Customer Support Customer Self Serve, Service/Support Tickets, Escalations, Document Download Catalog Mgmt Kitting, Variants, BOM, Attributes Selection, Cross Sell, Year Make Model, Multi Tier B2B Orders, Order Approval, Customer Specific Pricing and Catalog Media Library Images, PDF,SWF Etc. Areas with new features or changes
Web Tools 2007
SAP Business One web tools compatibility v 2007
Change from .Net 1.1 to .Net 2.0
Enables Ajax technology ( increases page's interactivity, speed, and usability)
Improved error handling in synchronization
New simplified installer
Default or Advanced
Technical English Language 2005 MS SQL Server 2005A SP1 SAP Business One
Administration UI Changes V 5.9 V 2007
Security and Check Out
B2B and B2C
New security features
Email security settings
Check out process
Remove add payment step
Sales - CRM
Complete change of Opportunities
Add competition, interests and win/loss reason
Salesperson Sales Order
Same functionality UI changed
Much like a check out
Sales – E-Commerce and CRM
Promotions for part, category, shipper, manufacturer etc
Provides an audit trail
Sales- E-Commerce and Internal
Support and Service Completely Makeover of Support/Service
Publish FAQ, How-To Articles etc.
Can be used for a Customer Service Portal
Catalog and Part Display
Size, Color Size
Part Detail List
Save to cart
Save to wish list
“ People Who Bought This Also Bought That”
New Display Options Part Detail List Display
Themes – Look and Feel Design
Enhanced Theme Structure
Part Detail Design Per Part
Increased Design Flexibility
Preserve Design Changes With Upgrade
Bulk Operation and Filters
Delta Certification exam is now available at Pearson VUE
Only certified consultants can take the delta certification exam
If you are were not certified through Pearson VUE, you must take the 2005 certification first, and then the delta exam.
To register go to http://www.pearsonvue.com/
Enter nomination at SAP Channel Partner Portal .
The following rules apply to the program:
Both new customers and upgrade customers can participate in the ramp-up program.
New customers are considered customers that have just signed the contract but didn't start the implementation process yet, or customers that have recently started the implementation process with a go-live date later than April 2, 2007.
Upgrade customers are live customers. For these nominations, a copy of the customer's database will need to be transferred to support for SAP Business One.
For customers using solution partner's add-ons, you must verify with the add-on provider that it has tested and is supporting the new version.
Customers using the e-commerce solution will be able to join the ramp-up program in June when the solution is approved for use with the new version.
New features that are added to the 2005 SP1 enhancement package will not be part of the 2007 ramp-up version. If you choose to upgrade to the enhancement package, you will be able to participate in the ramp-up program.
You can find the link for the nomination form on the Ordering Page under SAP Business One -> Software Ordering -> Nomination Request for SAP Business One Version 2007A -> Request Nomination . Click here for a direct link.
2007 Trivia -1
True or False: it is not possible to partial pay a manual journal entry
At what point is the cash discount calculated on the internal reconciliation screen?
When you choose 1 payment and one or more invoices
Is it necessary to reconcile a zero amount invoice?
When you cancel a reconciliation with exchange rate differences, will that transaction be reversed?
2007 Trivia - 2
What SQL version can be used with a full installation of the 2007v?
MS SQL 2005 Only
True/False: It is not mandatory to have a license in order to use any of the SAP Add-ons
False. The SAP Add-on is now part of the regular SAP Business One license
Is it possible to exclude certain manual JE from the Dunning Wizard?
What is the new posting period status?
2007 Trivia - 3
Which documents are automatically created when a down payment amount is applied to a sales order?
Down payment invoice and incoming payment
Is it possible to link a down payment invoice, to an invoice, that was not paid?
True/False: When you deliver a sales BOM using the Pick and Pack, only inventory items will appear on the delivery document
False. All items of the BOM will appear, no matter if they are inventory or not.
How does the system calculate the available quantity to release of an assembly BOM?
minimum of the available to release for each component divided by the quantity of that component in the assembly BOM
2007 Trivia - 4
Which valuation methods are supported by the Material Revaluation document?
All (FIFO, Standard and Moving Average)
True/False: Landed cost expenses will always affect inventory value
What are the 3 options for setting a default template to different users?
Current user, all users, specified users
Can user defined queries be added to the main control panel?
No. Only system queries were added in the new version