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Lesson 4 Exploring Home Tab Commands
Lesson Objectives <ul><li>Insert and delete sheets and cells. </li></ul><ul><li>Use AutoComplete and Pick From Drop-Down L...
Inserting Worksheets <ul><li>Click the Insert Worksheet tab. </li></ul><ul><li>Press [Shift]+[F11]. </li></ul><ul><li>In t...
Deleting Worksheets <ul><li>Right-click the worksheet tab and choose Delete. </li></ul><ul><li>In the Cells group on the H...
Inserting and Deleting Cells When you insert or delete a cell, the entire worksheet is affected. You can choose if existin...
Using AutoComplete <ul><li>AutoComplete displays a suggested label after you key a character or two a cell. </li></ul>
Using Pick from Drop-Down List Pick from Drop-Down List displays a list of labels already in the column when you right-cli...
Cutting and Pasting Cell Contents <ul><li>Click the Cut button  in the Clipboard group. Position the pointer at the new lo...
Copying and Pasting Cell Contents <ul><li>Click the Copy button  in the Clipboard group. Position the pointer at the new l...
Copying and Pasting Cells After pasting cells, the Paste Options button provides choices for how the data is pasted.
Using Drag and Drop Drag and drop works the same in all Windows applications. Hold down the [Ctrl] key while dragging to m...
Using the Office Clipboard The Office Clipboard holds up to 24 copied pieces of data. It works across all products in the ...
Working with Columns and Rows <ul><li>Inserted or deleted rows and columns extend across and down the entire worksheet. </...
Inserting Multiple Rows You can insert multiple rows/columns by dragging across the same number of row/column headings and...
Hiding/Unhiding Columns Rows <ul><li>To hide a column or row, right-click the column/row heading and choose Hide. </li></u...
Freezing Panes and Splitting the Window <ul><li>Freezing the pane stops rows/columns from scrolling out of view. </li></ul...
Working with Cell Alignment Horizontal Cell Alignment Options
Working with Cell Alignment Vertical Cell Alignment Options
Using Center Across Selection You can horizontally center multiple rows of labels across a selected range of cells.
Using Merge and Center <ul><li>Use this command to combine a selected range of cells into one cell that occupies the same ...
Changing Cell Orientation <ul><li>The orientation is the way the data is placed within the cell. </li></ul><ul><li>Degrees...
Using the Mini Toolbar <ul><li>The Mini toolbar appears when you select text within a cell. </li></ul><ul><li>It provides ...
Applying Borders <ul><li>Use the Borders button  in the Font group on the Home tab. </li></ul>
Applying Borders from the Dialog Box Press [Ctrl]+[1] to open the Format Cells dialog box.
Applying Fill <ul><li>Use the Fill Color button  in the Font group on the Home tab. </li></ul><ul><li>Press [Ctrl]+[1] to ...
Building Number Formats <ul><li>Using Excel’s format codes, you can build a custom format in the Format Cells dialog box. ...
Using Data Bars <ul><li>Data bars are a type of data visualization. </li></ul><ul><li>Data bars are a type of conditional ...
Using Data Bars
Summary <ul><li>You can insert, delete, move, and rename worksheets in a workbook. </li></ul><ul><li>Insert or delete cell...
Summary <ul><li>When you cut or copy data, it is placed on the Windows Clipboard and the Office Clipboard. Copied data can...
Summary <ul><li>You can use the Mini toolbar to apply cell formats. </li></ul><ul><li>Text can be wrapped, indented, or ro...
Summary <ul><li>Shading is the background pattern or color for a cell or range of cells. </li></ul><ul><li>Data bars are d...
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Lesson Four PowerPoint

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  1. 1. Lesson 4 Exploring Home Tab Commands
  2. 2. Lesson Objectives <ul><li>Insert and delete sheets and cells. </li></ul><ul><li>Use AutoComplete and Pick From Drop-Down List. </li></ul><ul><li>Copy, cut, and paste cell contents. </li></ul><ul><li>Work with columns and rows. </li></ul><ul><li>Work with alignment. </li></ul><ul><li>Apply borders and fill. </li></ul><ul><li>Use data bars. </li></ul>
  3. 3. Inserting Worksheets <ul><li>Click the Insert Worksheet tab. </li></ul><ul><li>Press [Shift]+[F11]. </li></ul><ul><li>In the Cells group on the Home tab, click the arrow with the Insert Cells button and choose Insert Sheet. </li></ul><ul><li>Right-click a worksheet tab and choose Insert. Then choose Worksheet in the dialog box. </li></ul>To insert a worksheet, you can:
  4. 4. Deleting Worksheets <ul><li>Right-click the worksheet tab and choose Delete. </li></ul><ul><li>In the Cells group on the Home tab, click the arrow next to the Delete Cells button and choose Delete Sheet. </li></ul>To delete a worksheet, you can:
  5. 5. Inserting and Deleting Cells When you insert or delete a cell, the entire worksheet is affected. You can choose if existing cells move up, down, left, or right. Cells shifted right Inserted cell
  6. 6. Using AutoComplete <ul><li>AutoComplete displays a suggested label after you key a character or two a cell. </li></ul>
  7. 7. Using Pick from Drop-Down List Pick from Drop-Down List displays a list of labels already in the column when you right-click a cell.
  8. 8. Cutting and Pasting Cell Contents <ul><li>Click the Cut button in the Clipboard group. Position the pointer at the new location and click the Paste button or press [Enter]. </li></ul><ul><li>Press [Ctrl]+[X]. Position the pointer at the new location and press [Ctrl]+[V] or press [Enter]. </li></ul><ul><li>Right-click the selected cells. Choose Cut from the shortcut menu. Right-click the new cell location and choose Paste from the shortcut menu. </li></ul><ul><li>Select the cell or range. Drag it to a new location. </li></ul>To cut and paste cell contents, you can:
  9. 9. Copying and Pasting Cell Contents <ul><li>Click the Copy button in the Clipboard group. Position the pointer at the new location and click the Paste button or press [Enter]. </li></ul><ul><li>Press [Ctrl]+[C]. Position the pointer at the new location and press [Ctrl]+[V] or press [Enter]. </li></ul><ul><li>Right-click the selected cells. Choose Copy from the shortcut menu. Right-click the new cell location and choose Paste from the shortcut menu. </li></ul><ul><li>Select the cell or range. Hold down [Ctrl] and drag it to a new location. </li></ul>To copy and paste cell contents, you can:
  10. 10. Copying and Pasting Cells After pasting cells, the Paste Options button provides choices for how the data is pasted.
  11. 11. Using Drag and Drop Drag and drop works the same in all Windows applications. Hold down the [Ctrl] key while dragging to make it a copy.
  12. 12. Using the Office Clipboard The Office Clipboard holds up to 24 copied pieces of data. It works across all products in the Office suite.
  13. 13. Working with Columns and Rows <ul><li>Inserted or deleted rows and columns extend across and down the entire worksheet. </li></ul><ul><li>If a row/column is inserted within a formula range, the formula is adjusted to include the new row/column. </li></ul><ul><li>If a row/column within a formula range is deleted, the formula is adjusted. </li></ul>
  14. 14. Inserting Multiple Rows You can insert multiple rows/columns by dragging across the same number of row/column headings and then right-clicking.
  15. 15. Hiding/Unhiding Columns Rows <ul><li>To hide a column or row, right-click the column/row heading and choose Hide. </li></ul><ul><li>To unhide a column or row, drag across the headings for the columns/rows that surround the hidden ones, right-click, and choose Unhide. </li></ul><ul><li>Hidden rows/columns are used in calculations. </li></ul>
  16. 16. Freezing Panes and Splitting the Window <ul><li>Freezing the pane stops rows/columns from scrolling out of view. </li></ul><ul><li>Splitting the window shows different parts of the same workbook side by side. </li></ul>Worksheet in split window
  17. 17. Working with Cell Alignment Horizontal Cell Alignment Options
  18. 18. Working with Cell Alignment Vertical Cell Alignment Options
  19. 19. Using Center Across Selection You can horizontally center multiple rows of labels across a selected range of cells.
  20. 20. Using Merge and Center <ul><li>Use this command to combine a selected range of cells into one cell that occupies the same amount of space. </li></ul><ul><li>The top-left cell of the range should contain the data. Other cells must be empty. </li></ul><ul><li>The button is in the Alignment group on the Home command tab. </li></ul>
  21. 21. Changing Cell Orientation <ul><li>The orientation is the way the data is placed within the cell. </li></ul><ul><li>Degrees can be set in the entry box or the red diamond can be dragged into position. </li></ul>
  22. 22. Using the Mini Toolbar <ul><li>The Mini toolbar appears when you select text within a cell. </li></ul><ul><li>It provides commands for formatting the selected data. </li></ul>
  23. 23. Applying Borders <ul><li>Use the Borders button in the Font group on the Home tab. </li></ul>
  24. 24. Applying Borders from the Dialog Box Press [Ctrl]+[1] to open the Format Cells dialog box.
  25. 25. Applying Fill <ul><li>Use the Fill Color button in the Font group on the Home tab. </li></ul><ul><li>Press [Ctrl]+[1] to open the Format Cells dialog box. </li></ul>
  26. 26. Building Number Formats <ul><li>Using Excel’s format codes, you can build a custom format in the Format Cells dialog box. </li></ul>
  27. 27. Using Data Bars <ul><li>Data bars are a type of data visualization. </li></ul><ul><li>Data bars are a type of conditional formatting. </li></ul><ul><li>Data bars fill each cell in the selected range with varying lengths of a color based on the actual value. </li></ul>
  28. 28. Using Data Bars
  29. 29. Summary <ul><li>You can insert, delete, move, and rename worksheets in a workbook. </li></ul><ul><li>Insert or delete cells when you need space for missing data or have blank rows or columns in a worksheet. </li></ul><ul><li>The AutoComplete feature makes suggestions when you key a label that begins with the same characters as labels already in the column. </li></ul><ul><li>The Pick From Drop-Down List displays a list of all labels already in the current column. </li></ul>
  30. 30. Summary <ul><li>When you cut or copy data, it is placed on the Windows Clipboard and the Office Clipboard. Copied data can be pasted more than once. </li></ul><ul><li>The Office Clipboard stores up to 24 copied elements. It is shared among Word, Excel, Access, and PowerPoint. </li></ul><ul><li>When you delete or insert a row or column, it is inserted across the entire worksheet. Be careful about data that is on the sheet but out of view. </li></ul><ul><li>Change the cell alignment to make data easier to read and more professional-looking. There are several horizontal and vertical alignment choices. </li></ul>
  31. 31. Summary <ul><li>You can use the Mini toolbar to apply cell formats. </li></ul><ul><li>Text can be wrapped, indented, or rotated. </li></ul><ul><li>The Merge and Center command combines a range of cells into one cell. </li></ul><ul><li>Borders outline a cell or range of cells with a variety of line styles and colors. </li></ul>
  32. 32. Summary <ul><li>Shading is the background pattern or color for a cell or range of cells. </li></ul><ul><li>Data bars are data visualization that applies conditional formatting based on the cell’s value. </li></ul><ul><li>You can edit the color of a data bar and the way in which it is applied. </li></ul>
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