3 Ways to Avoid the Time Trap

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Out of time? No margin? Bailing water out of your career canoe?

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3 Ways to Avoid the Time Trap

  1. 1. Three Ways to avoid . . . The Author CEO Change Leader Strategist Issues & Crisis Manager As CEO of YellowChair Strategy, he helps leaders transform their organization to “survive today and thrive tomorrow.” Mark Affleck Posted October 2013 MARK AFFLECK http://www.yellowchairstrategy.com
  2. 2. The Time Trap All of us at some point encounter circumstances that pressure and then hijack our time. It’s a “TimeTrap” that rises each day with the sun. It’s a given. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  3. 3. The Time Trap How we get snared in the first place? Blame human nature… it’s Mark Affleck OUR fault! Posted October 2013 http://www.yellowchairstrategy.com
  4. 4. The Time Trap We all start each day with a full “container” of time as we head out on our Activity Road. Along the way, the time container starts to empty. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  5. 5. The Time Trap We do what: Comes EASY Fuels our PASSION We ENJOY doing Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  6. 6. The Time Trap Focusing on our favorite activities is natural and a very good thing. It’s the propulsion for productivity and fuel for purpose in our work. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  7. 7. The Time Trap But that doesn’t keep the time container from running down. And we’re ok until the inevitable scarcity takes over. MARGIN When that happens, our has started to thin and we are at risk. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  8. 8. The Time Trap Then, right on cue, those inevitable URGENT & IMPERATIVE tasks appear on our road ahead. Of course we immediately scramble to meet the new challenges. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  9. 9. The Time Trap But if the time container has run too low, we have already marginalized our response to the URGENT & IMPERATIVE. WE’RE IN THE TIME TRAP… Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  10. 10. The Time Trap MARGIN… MARGIN… MARGIN… Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  11. 11. The Time Trap So how do we avoid the TIMETRAP’S PAIN and mitigate its negative consequences? Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  12. 12. The Time Trap In three steps, which all pivot off MARGIN. Here they are: FIND MARGIN MAINTAIN MARGIN LEVERAGE MARGIN Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  13. 13. The Time Trap STEP 1 FIND MARGIN Most people resort to conventional TIME MANAGEMENT to find margin. I think it’s a very bad idea. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  14. 14. The Time Trap I’ll be a bold contrarian here and declare that after 25 years as a CEO Leader, I strongly believe that leaders cannot attain maximum effectiveness by merely MANAGING their time. That transactional mindset and approach will never, by definition, be STRATEGIC. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  15. 15. The Time Trap How do you find margin? FINDING MARGIN comes from constantly reviewing my short and long-term goals and strategic frame. I never get wrapped up in my favorite activities without having those goal reminders at my side. They help me see what could be missed if I don’t intentionally create margin before I’m out of time. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  16. 16. The Time Trap Using this approach, I’m able to FIND THE MARGIN I need…because have to! The goals and strategy must always win the day. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  17. 17. The Time Trap STEP 2 LEVERAGE MARGIN FINDING MARGIN is the key and essential start to avoiding the Time Trap. But it’s not enough by itself. That margin must be LEVERAGED. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  18. 18. The Time Trap In order to strategically leverage time and retain margin for the URGENT & IMPERATIVE… there needs to be an INTERRUPTION before the time container runs out. That interruption must happen when it doesn’t feel like you “have to.” Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  19. 19. The Time Trap Remember, we all are drawn to our FAVORITE ACTIVITIES what we like to do… are passionate about… and enjoy doing… Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  20. 20. The Time Trap LEVERAGING MARGIN is achieved by regulating the time container’s pressure to make sure our favorite activities don’t suck it dry. And that produces the leverage. Successful regulation of our time allows for what’s imperative from our goals and strategic frame to be completed. We’ve now LEVERAGED our time against what must be done. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  21. 21. The Time Trap STEP 3 MAINTAIN MARGIN It’s at this point that conventional time management techniques provide effective maintenance. Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  22. 22. The Time Trap Here’s the 4-PART DECISION FILTER I use to MAINTAIN MARGIN for each and every circumstance that pops up on my Activity Road: DELEGATE DELAY DROP DECIDE Mark Affleck Posted October 2013 http://www.yellowchairstrategy.com
  23. 23. The Time Trap It’s fitting that this post ends with a paragraph on conventional time management. WHY? Because if that’s all we do, there’s no chance we’ll be the strategic and transformative leaders this new ChangeAge demands. The Author CEO Change Leader Strategist Issues & Crisis Manager As CEO of YellowChair Strategy, he helps leaders transform their organization to “survive today and thrive tomorrow.” Mark Affleck Posted October 2013 MARK AFFLECK http://www.yellowchairstrategy.com

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