Loyola University Chicago
Stritch School of Medicine
Office of Student Affairs
CLASS OF 2009
INTRODUCTION TO FOURTH
YEAR S...
Agenda
 Fourth Year & Clerkship Track System
 Lottery Process
 Required courses and clerkships
 Elective requirements ...
Table of Contents
 Slides 4 – 12: 4th Year Overview
 13 – 19: Required Clerkships (Sub-Is and Neuro)
 20 – 25: Elective...
Handout
 Clerkship Track System and Its Policies
 Lottery Timeline
 Lottery Numbers
 Fourth Year Calendar
 Timeline f...
Calendar
 Yr 4 starts June 30, 2008
 ½ day Orientation on June 30th
 No Week One seminar course as in past
Fourth Year
 12 weeks of core clerkships (Neuro, Sub-I Wards,
Sub-I ICU)
 34 weeks of elective clerkships
 Bioethics Re...
Core Clerkships
 One 4-week Wards Subinternship
Available periods: all periods 9A (July) through 12A (April),
except 10C ...
Bioethics Requirement
 Ethics case paper due July 11, 2008
 Four Ethics Grand Rounds must be
completed cumulatively over...
Elective Curriculum
 34 weeks available
 26 weeks minimum graduation requirement
 8 weeks = additional elective time or...
Fourth Yr Track Features
 Flexibility
 Opportunity for student choice
 Dispersal of core clerkships across all
quarters...
Fourth Yr Track System
 Assignments to track by lottery
 Computer generated lottery number
 Rank order all tracks
 Sub...
Picking a track…
 Consider what your elective and residency
needs may be in each quarter
 Consider when you will take US...
Attendance
 Limited time off for serious reasons in both
subinternships and neurology (2 – 4 days)
 Final exam schedule ...
Requirements Clerkships
 Purpose and Assignment Process
Subinternships
 4-weeks: Ward Medicine
 4-weeks: critical care unit in medicine,
surgery, pediatrics, OB
 Assigned to L...
Purpose of subinternships
 Focus on skills and attitudes necessary to care for
hospitalized and critically ill patients
...
Subinternship assignments
 Opportunity will be provided to submit
preference rank lists
 Assignments by lottery to servi...
Neurology Clerkship
 In- and out-patient experiences
 LUMC and HVA hospital sites
 Site assignment by lottery about a m...
Rescheduling Sub-I or Neuro
 Changes may be possible according to track
system traffic rules
 May trade entire track or ...
ELECTIVES
 Policies & registration process
 Purpose of elective curriculum
 How to design your program
Electives
 Course Descriptions online in SSOM Elective
Catalog
 Usually are 4 weeks in length
 Several 2-week electives...
Electives (continued)
 12 weeks of elective time permitted away
 12 weeks permitted in any specialty
 Excludes time in ...
Purpose of Electives
 Broadens & strengthens clinical experience
 Tests interest in an area of specialization
 Provides...
Building Your Elective
Program Content
 Use “Specialty Elective Guide” at online Loyola Elective Catalog
site
 Talk to f...
Keep Objectives in Mind
 Electives should provide a broad-based educational
opportunity
 They are not intended solely as...
4th Year Goals by Season
 Focus of each quarter
Summer Goals
 Solidify specialty interest
 May/may not need to take specialty elective at Loyola to earn a
recommendatio...
Fall Goals
 Externships continue
 Residency interview season kicks in; will you need
time off? Should you take DT?
 Sho...
Winter Goals
 Take courses to round out your education
 Prepare for starting a residency (what do you still need
to lear...
Spring Goals
 Complete graduation requirements
 Take enrichment courses
 Take residency prep electives offered at SSOM
...
Elective Registration Process
 How & When to Register
Loyola (intramural) elective
sign up
 Through submission of an application
 Must adhere to the official “timetable for
e...
Elective Registration
Intramurals (Loyola)
 Review course descriptions & policies in elective
catalog online
 Registrati...
Externships (extramural
electives)
 Up to 12 weeks permitted away usually through another US med
school
 Loyola sign up ...
Purpose of externships
 To get an excellent learning experience
 To help narrow specialty interests
 To see a program o...
Do you need to do 3
externships (12 weeks)?
 It depends…
 On your interests, profile, specialty field and
geographical c...
Externship Course
descriptions
 Online at other school’s web site
 Or provided by school’s contact office (listed
in AAM...
Extramural Registration
 Review policies in SSOM catalog
 Review visiting student policies in other school’s catalog
 C...
Extramural Registration
Typical Supporting documents
 Faculty Advisor’s & Dean Mendez’s signatures
 Proof of liability c...
Elective Add/Drop Policy
 Add: register for electives at least one month
prior to start date
 Drop (Loyola courses): at ...
Discretionary Time Use
 For USMLE Step 2 study time
 For Extramural calendar adjustment
 For remediation needs
 For pe...
Applying for Discretionary
Time Off
 Application must be filed in advance (to ORR)
 Form available in ORR or online
 Ma...
USMLE STEP 2 CK & CS
 Requirement & Timing
USMLE Step 2 planning:
Residency considerations
 Early test = before Sept 30 (scores out before
interviews are offered)
...
USMLE Step 2 CK & CS timing
 USMLE Step 2 CK & CS must be taken and PASSED to
graduate
 CK Test date between July – Febr...
Residency Recommendations
 Up to four for NRMP programs
 Up to three for early match programs
 Request letters when opp...
CV and Personal Statement
 Will be requested in the near future by
Student Affairs to use in preparing the dean’s
letter
...
Online Resources
 Loyola Elective Catalog
 AAMC Extramural Elective Compendium
http://www.aamc.org/students/medstudents/...
Future Workshops
 Dean’s Letter Process (February)
 The Match (NRMP Ranking System) & ERAS
(electronic application syste...
Ask Questions!
 It is acceptable, expected, smart
 Where:
 O.R.R. (how to sign up, policies)
 Student Affairs (what, w...
Questions?
 Track rank form due January 23th in ORR
(Rm. 220).
Upcoming SlideShare
Loading in...5
×

Loyola University Chicago Stritch School of Medicine

819

Published on

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
819
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
1
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Loyola University Chicago Stritch School of Medicine

  1. 1. Loyola University Chicago Stritch School of Medicine Office of Student Affairs CLASS OF 2009 INTRODUCTION TO FOURTH YEAR SCHEDULING & PLANNING
  2. 2. Agenda  Fourth Year & Clerkship Track System  Lottery Process  Required courses and clerkships  Elective requirements & registration  USMLE Step 2 requirements & timing  Residency Planning Preview  On-line Resources
  3. 3. Table of Contents  Slides 4 – 12: 4th Year Overview  13 – 19: Required Clerkships (Sub-Is and Neuro)  20 – 25: Electives  26 – 30: 4th Year by Season  31 – 33: Intramural Electives  34 – 39: Extramural Electives  41 – 42: Discretionary Time  43 – 45: Step 2 Exams  46 – 49: Prep for Residency Application
  4. 4. Handout  Clerkship Track System and Its Policies  Lottery Timeline  Lottery Numbers  Fourth Year Calendar  Timeline for Elective Registration Calendar  Track Rank Form
  5. 5. Calendar  Yr 4 starts June 30, 2008  ½ day Orientation on June 30th  No Week One seminar course as in past
  6. 6. Fourth Year  12 weeks of core clerkships (Neuro, Sub-I Wards, Sub-I ICU)  34 weeks of elective clerkships  Bioethics Requirements  Completion of Ethics Case Paper  Completion of Ethics Grand Rounds (min. of 4 sessions)  USMLE Step 2 CK and CS
  7. 7. Core Clerkships  One 4-week Wards Subinternship Available periods: all periods 9A (July) through 12A (April), except 10C (December)  One 4-week Critical Care Subinternship Available periods: all periods 9A (July) through 12A (April), except 10C (December)  One 4-week Neurology Clerkship Available periods: all periods 9A (July) through 12A (April)
  8. 8. Bioethics Requirement  Ethics case paper due July 11, 2008  Four Ethics Grand Rounds must be completed cumulatively over 2nd, 3rd and 4th years
  9. 9. Elective Curriculum  34 weeks available  26 weeks minimum graduation requirement  8 weeks = additional elective time or “discretionary time” (use “DT” for USMLE study, residency interview time, personal, etc.)
  10. 10. Fourth Yr Track Features  Flexibility  Opportunity for student choice  Dispersal of core clerkships across all quarters  Availability of at least half of the elective time in first half of the year
  11. 11. Fourth Yr Track System  Assignments to track by lottery  Computer generated lottery number  Rank order all tracks  Submit rank form by January 23, 2008 to Reg. & Records (ORR)
  12. 12. Picking a track…  Consider what your elective and residency needs may be in each quarter  Consider when you will take USMLE Step 2 CK and CS  Consider which core clerkships prep you best for the electives you will take
  13. 13. Attendance  Limited time off for serious reasons in both subinternships and neurology (2 – 4 days)  Final exam schedule is NOT changeable  Plan holiday or interview travel only after determining the date & time of day of final exams
  14. 14. Requirements Clerkships  Purpose and Assignment Process
  15. 15. Subinternships  4-weeks: Ward Medicine  4-weeks: critical care unit in medicine, surgery, pediatrics, OB  Assigned to Loyola and other sites
  16. 16. Purpose of subinternships  Focus on skills and attitudes necessary to care for hospitalized and critically ill patients  Emphasis is on patient care in the context of wards or ICU; emphasis not on the specialty  Thus, subinternships are posted on SSOM transcript without specialty noted (transcript reads only “Subintern-Wards” and “Subintern-ICU”)
  17. 17. Subinternship assignments  Opportunity will be provided to submit preference rank lists  Assignments by lottery to services & sites by late winter through Dr. Fitz’s office  Track lottery numbers DO NOT APPLY to the subinternship lotteries; this is a separate lottery process
  18. 18. Neurology Clerkship  In- and out-patient experiences  LUMC and HVA hospital sites  Site assignment by lottery about a month before the clerkship starts
  19. 19. Rescheduling Sub-I or Neuro  Changes may be possible according to track system traffic rules  May trade entire track or individual clerkship  After Subinternship site/service assignments are created, changes must be initiated through Debi Kurcab in the Med Dept.
  20. 20. ELECTIVES  Policies & registration process  Purpose of elective curriculum  How to design your program
  21. 21. Electives  Course Descriptions online in SSOM Elective Catalog  Usually are 4 weeks in length  Several 2-week electives available  At least five electives that are 4-weeks long must be included within the 26 week minimum
  22. 22. Electives (continued)  12 weeks of elective time permitted away  12 weeks permitted in any specialty  Excludes time in core clerkships in the specialty  Includes electives at Loyola and away  Includes clinical and research courses  Other elective policies in catalog preface
  23. 23. Purpose of Electives  Broadens & strengthens clinical experience  Tests interest in an area of specialization  Provides research or special opportunities  Permits self determination & responsibility for content of program
  24. 24. Building Your Elective Program Content  Use “Specialty Elective Guide” at online Loyola Elective Catalog site  Talk to faculty advisor(s)  Attend department sessions & ask questions  Talk to faculty in your field(s) of interest  See Dean Wronski or Dean Mendez for input  Attend SAS programs
  25. 25. Keep Objectives in Mind  Electives should provide a broad-based educational opportunity  They are not intended solely as a residency job search tool  What you take is critical to your preparation for internship/residency and USMLE Step 2  Don’t get lost in where and when strategy only
  26. 26. 4th Year Goals by Season  Focus of each quarter
  27. 27. Summer Goals  Solidify specialty interest  May/may not need to take specialty elective at Loyola to earn a recommendation letter (depends on prior exposure)  Summer work may bump up performance level  Courses provides prep for important externships  May need study wks/month for early USMLE Step 2  Preparation of residency application starts  Externships start
  28. 28. Fall Goals  Externships continue  Residency interview season kicks in; will you need time off? Should you take DT?  Should you plan an away elective geographically to place you in proximity to residency interview locales?  Sept/Oct courses could still produce residency recommendation letters
  29. 29. Winter Goals  Take courses to round out your education  Prepare for starting a residency (what do you still need to learn?)  Prepare for Step 2 and block study time if still pending  Rank residencies for match (late Jan-Feb)
  30. 30. Spring Goals  Complete graduation requirements  Take enrichment courses  Take residency prep electives offered at SSOM  Get tuition’s worth by staying enrolled  Take DT for personal/transitional use
  31. 31. Elective Registration Process  How & When to Register
  32. 32. Loyola (intramural) elective sign up  Through submission of an application  Must adhere to the official “timetable for elective registration”  Sign up starts about 5 months in advance of the each elective month’s start date
  33. 33. Elective Registration Intramurals (Loyola)  Review course descriptions & policies in elective catalog online  Registration form available online  Complete and submit to elective designate (may be centralized in dept.)  Department will confirm to you and O.R.R. that elective has been approved
  34. 34. Externships (extramural electives)  Up to 12 weeks permitted away usually through another US med school  Loyola sign up Timetable does NOT apply  Reference AAMC Extramural Elective Compendium for timeline, websites, contact person at site (link available at Loyola Elective Catalog website)  Sign up 1 – 5 months in advance of start date; typically April – mid- May for summer courses.  CHECK YOUR EXTRAMURAL SITE’S SIGN UP DATE!
  35. 35. Purpose of externships  To get an excellent learning experience  To help narrow specialty interests  To see a program of interest first hand  To work with an outstanding faculty  To show your stuff & perhaps get a recommendation letter  To assess a program’s compatibility with your needs  To do unique non-hospital based experiences
  36. 36. Do you need to do 3 externships (12 weeks)?  It depends…  On your interests, profile, specialty field and geographical considerations  Most students should do one or two  Some specialties discourage more than one elective in the field; others promote student enrollment in several. SEEK ADVICE!
  37. 37. Externship Course descriptions  Online at other school’s web site  Or provided by school’s contact office (listed in AAMC Extramural Compendium)
  38. 38. Extramural Registration  Review policies in SSOM catalog  Review visiting student policies in other school’s catalog  Complete Loyola’s extramural application AND  Complete other institution’s Visiting Student Application (may be available online)  Often possible to list more than one date or several elective preferences  Compile supporting documents; submit in one mailing through O.R.R. (see Tess Kazda)
  39. 39. Extramural Registration Typical Supporting documents  Faculty Advisor’s & Dean Mendez’s signatures  Proof of liability coverage  Current immunization record  Proof of UP/OSHA/HIPAA training  Proof of hospitalization insurance  Possibly SSOM transcript  Possibly faculty/dean’s letter of recommendation  Possibly criminal background check record
  40. 40. Elective Add/Drop Policy  Add: register for electives at least one month prior to start date  Drop (Loyola courses): at least one month prior  Drop (Extramurals): according to other institution’s policy, typically 4 – 6 weeks prior
  41. 41. Discretionary Time Use  For USMLE Step 2 study time  For Extramural calendar adjustment  For remediation needs  For personal needs
  42. 42. Applying for Discretionary Time Off  Application must be filed in advance (to ORR)  Form available in ORR or online  May be taken in one week or longer increments
  43. 43. USMLE STEP 2 CK & CS  Requirement & Timing
  44. 44. USMLE Step 2 planning: Residency considerations  Early test = before Sept 30 (scores out before interviews are offered)  Mid-yr test = by end of Nov (scores out before residency rank season)  Late test = after mid-January (scores out after match ranking finished)
  45. 45. USMLE Step 2 CK & CS timing  USMLE Step 2 CK & CS must be taken and PASSED to graduate  CK Test date between July – February advisable but no later than April 1, 2009 (National trend is to take Step 2 by January in case residencies require proof of score before ranking)  Take CS no later than end of February 2009  Scores are reported according to a block schedule:  Test dates Jan 1 – Feb 23 = scores out Mar 26 – Apr 23  Test dates Feb 24 – Mar 22 = scores out Apr 23 – May 21
  46. 46. Residency Recommendations  Up to four for NRMP programs  Up to three for early match programs  Request letters when opportunities present  Submit with 2009 ERAS cover letter in June - Sept to Student Affairs (cover letter available in June)
  47. 47. CV and Personal Statement  Will be requested in the near future by Student Affairs to use in preparing the dean’s letter  Instructions and timeline will be provided
  48. 48. Online Resources  Loyola Elective Catalog  AAMC Extramural Elective Compendium http://www.aamc.org/students/medstudents/electives/start.htm Page also linked through Loyola Elective Catalog under “Extramural Registration”)  AMA-FREIDA (www.ama.org/FREIDA)  Match info (www.AAMC.org/nrmp)  Residency Web Application process (www.aamc.org/ERAS)
  49. 49. Future Workshops  Dean’s Letter Process (February)  The Match (NRMP Ranking System) & ERAS (electronic application system) (April)
  50. 50. Ask Questions!  It is acceptable, expected, smart  Where:  O.R.R. (how to sign up, policies)  Student Affairs (what, when)  Faculty Advisor (what, where, when)  Specialty faculty (where, when, how many)  Elective dept. offices (how)
  51. 51. Questions?  Track rank form due January 23th in ORR (Rm. 220).
  1. A particular slide catching your eye?

    Clipping is a handy way to collect important slides you want to go back to later.

×