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After reading this Information Sheet, you should be able to list the
logistical arrangements required for a successful training session.
Good logistical planning is one of the most crucial aspects of training
Logistics management in a classroom encompasses all activities from
arranging materials to the delivery of training. These key operations include:
inventory management, scheduling, and the selection of location and
Therefore, it is critical for every trainer to know and understand how
all these elements can, and must be managed as a “system”.
Trainers are encouraged to create checklists for training logistics,
which will help them prepare for a smooth and successful training session.
Advance planning is rewarded when all arrangements fall into place with a
minimum of worry or inconvenience. Remember that there will always be
occasions when you have little or no control over some or all of the logistics,
in which case it is best to be flexible and work with your participants to
make the best of the situation.
The Logistics of Classroom Training
Preparing your classroom involves many different aspects. They are:
Dates for training: Training arrangements must be in place no later than 1
week before scheduled training to allow for all participants to plan their
Time of training sessions: The trainer must establish times to begin and
end the training sessions. Times for breaks and lunches must be in place,
but can be negotiated with the class on the first day.
Location: The trainer is responsible for arranging for a suitable electronic
classroom for the daily sessions where every participant can sit at a table or
work surface Instruction may involve both print and online materials
throughout the day.
Number of participants: For the most effective training experience, a class
should have no more than 15-20 trainees to allow the trainer and trainees
opportunities to interact. The trainer must have an exact number prior to
the training session to know how many training manuals to prepare.
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Training Materials: The trainer is responsible for arranging equipment for
training, such as a trainer’s terminal with Internet access, PowerPoint
projector, white board, flip chart, overhead projector, PowerPoint software,
Test electrical equipment to make sure it works properly
Reminders: Send out reminders to attendees, if applicable
Transportation: If applicable, the trainer must oversee arrangements for
the transportation of participants to and from the training venue.
Access to Venue: If applicable, a map with directions to the training venue
must be provided to all participants in advance. This could also include the
directions for restrooms, breakout rooms, and emergency exits.
Cleanliness: The training room must appear clean and organized.
Determine how to turn the lights up and down.
Determine how the thermostat works or who to contact if there is a
So the trainer can see each student and they can see the trainer
Students can see visual aids and/or whiteboard
If necessary, seating may be designated to separate students who
disturb each other
Space: Should have enough room for activities, games or individual work as
well as group discussions.
Organize Curriculum Materials and Lesson Plans: The trainer is
responsible for collecting all workbooks, handouts, reading materials, etc. It
must be decided beforehand how to store them in the most appropriate
place for how they will be used.
Development of evaluation form: The trainer must have the evaluation
forms prepared, printed and available.
Production of certificates: The trainer must have the completion
certificates available for students at the end of their training.
Reports: The trainer should be able to generate reports about student sign-
ins, class attendance, and training results.
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Choose the best answer. Write the letter of your choice on your answer
1. To have enough room for activities, ______ should be organized with
A. Classroom space
D. your enthusiasm
2. This is what your training logistics checklist must include EXCEPT
B. Training dates
C. Access to Venue
D. Setting learning objectives
3. Good logistical classroom planning ensures __________.
A. a smooth and successful training session
B. a minimum of worry or inconvenience
C. an effective glitch-free training experience
D. All of the above
4. The post-training logistical arrangements do not include___________.
A. Production of training certificates
B. Seating arrangements
C. Attendance report generation
D. Calculating training results
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Title: Create a sample Training Logistics Checklist
Performance Objective: Given the responsibility to manage a training
course from start to finish, you should be able to create a training logistics
checklist, which if followed will ensure that the training session is completed
successfully, without any malfunctions, or glitches. A checklist listing at
least 5 logistical arrangements per heading will get a 100% score.
Supplies/Materials: Paper, Pen
1. Use the headings below, to list at least 4 logistical arrangements
under the appropriate heading.
2. Once your checklist is complete, print it out and present it to your
trainer for documentation.
1. Training Facility Access &Administration:
2. Training Equipment and Content:
Checklist assessment using the Performance Criteria Checklist
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Performance Criteria Checklist
Training Logistics Checklist
Training Facility Administration and Access:
Training notification letters sent
Registration/tracking system or process in place
Set-up/break-down time arranged for training facilities
Completion certificates available
Map to/of facility available
Restrooms, breakout rooms, emergency exits identified
Access to facility authorized for Instructor
Access to facility authorized for participants
Classroom/training area is adequate size
Adequate number and condition of tables and chairs
Lighting sufficient and able to adjust for different conditions
Network connections available
Access to classrooms arranged; keys if necessary
Directional and informational signs prepared and in place
Classroom clean and properly arranged
Training Equipment and Content:
Overhead projector and spare bulbs if necessary
Projection screen if necessary
Computer and LCD projector available
CRITERIA Yes No
Did the trainee get a perfect score (100%)?
Did the trainee identify the correct logistical
arrangements (as listed below) per heading?
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VCR and monitor if necessary
Easels, flip charts and water-based markers available
White board and erasable board markers available
Computers and printers set up and ready to go
Software; correct versions and proper registration installed and
Network access and passwords/accounts available, set up and
Trainer/trainee materials printed and or available
Course agenda available
Course description available
Instructor’s guide printed, delivered and ready for use
Participant manuals printed, delivered and ready for use
Other reference materials printed, delivered and ready for use
Work sample notebooks printed, delivered and ready for use
Exercises and activities printed, delivered and ready for use
Feedback sheets for exercises and activities available
Overhead transparencies available
Handouts prepared and available
Demonstrators, simulators, models ready for use
Evaluations printed and available