Project evaluation

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Project evaluation

  1. 1. ProjectEvaluationhow to make it happen?
  2. 2. When you f……………… top…………………, you p……………… tof……………………..
  3. 3. When you fail to plan, you plan tofail!
  4. 4. ☼Let’s take a quiz….
  5. 5. Evaluation is an optional task.5True/ false?
  6. 6. The only reason for doingevaluation is to write afinal report for the funders6True/ false?
  7. 7. Evaluation should be doneat the end of the project.7True/ false?
  8. 8. You need to develop anevaluation plan!8True/ false?
  9. 9. evaluation is done by anoutsider!4/26/2013 9teaching listeningTrue/ false?
  10. 10. Evaluation means collectingdocuments!10True/ false?
  11. 11. Evaluation meanscollecting, analysing andsharing information about yourproject!11True/ false?
  12. 12. We need different types ofinformation for evaluation!12True/ false?
  13. 13. Evaluation leads to success!13True/ false?
  14. 14. “What is evaluation? ”
  15. 15. *To measure the value of our actionEvaluation*A planned actionA process ofinformationgatheringTo find outstrong andweak pointsTo makedecisions
  16. 16. ☼ We’ll learn about:Why evaluation is important.How to evaluate projects
  17. 17. “Why should I bother withevaluation? ”
  18. 18. Let’s read about three youngpeople who did their projectsbut didn’t think of evaluation.How could evaluationhave helped them?
  19. 19. Check the progress of your projectMy project idea was to collect some pictures of my cityand exhibit them at school and in the local library. Ihad a handful of friends working on taking andcollecting pictures and a few teachers selecting thebest shots. At the beginning, things went well and wewere able to get some good pictures. But at the end ofthe project we found out that most of the picturesfocus on similar areas of the city. We end up with manygood pictures but little variety of scenes! I guess Ishould have conducted some evaluation in the middleof the project. I’m sure it would have helped usrecognise the problem!
  20. 20. Collect information for the final reportI take part with my friends on conducting a compaignto sensitise young people about the dangers of riot inthe sport sites. We got the impression that theactivities we planned and did were a success but wedidnt think of tracking them in terms of the number ofparticipants, their opinions and what they learnedfrom the activities. Worse, not even a picture wastaken which documented the huge effort we spent inthe compaign! We had no idea about the need for thedocuments that proved our actions till we reached thestage of reporting on the compaign for the funders!
  21. 21. learn from experience for future projects!I’m fond of doing community work and I conductedtwo workshops to make my peers appreciate it! But Ihad a very small audience in both of them. And Icouldn’t explain why not many people show up.Lately, I attended a workshop on how evaluation helpsworkshop managers study the weakness areas in theirprojects and develop ways of overcoming them. Iguess, evaluation could have helped me identify thereasons why there was a little audience in myworkshop!
  22. 22. Evaluation helps usCheck the progress of our project.
  23. 23. Evaluation helps uswrite a final report!
  24. 24. Evaluation helps usLearn from experience for future projects.
  25. 25. Evaluation helps usCelebrate success!
  26. 26. “How can I evaluate myproject?”
  27. 27. I need a roadmap!
  28. 28. Let’s start right!Collect informationShare findingsAnalyse findingsReview goals
  29. 29. Let’s start right!2. Collect information5. Share your findings3. Analyse your findings1. Review the goals.
  30. 30. 1. Review your projectgoals
  31. 31. What is the problem I am trying to solve?What is needed for change to happen?What do I plan to make change happen?What results I expect my project to reach?How can I evaluate progress?
  32. 32. ☼Let’s take another quiz!
  33. 33. Match!Students like thepictures and askquestions about theplaces in the pictures.Collect some best shotsof the city and exhibitthem at school.Talk to the studentsabout their opinions ofthe pictures exposedStudents at my schooldon’t like their city.Students willappreciate their city.Problem:………………………Change:……………………….Tool of change: ……………Expected results: …………Tool of evaluation: ……….ProblemChangeTool of changeExpected resultstool of evaluation
  34. 34. Let’s develop an evaluation plan!• Try to review the project you developed thismorning and complete this chart:Problem:…………………………………..Change:……………………………………Tool of change: ………………………..Expected results: ……………………..
  35. 35. ☼Let’s review !
  36. 36. 1. Review your projectgoals
  37. 37. 2. Collect information
  38. 38. Informationyou alreadyhave.Informationyou need tocollect.TotalEvidenceWhat type of information do I need to collect?
  39. 39. Informationyou already haveProject proposalProgram of the projectAbstracts of activitiesFund documentsLists of participantsAdministrative documents
  40. 40. Infomation you need to collectQuantitative informationNumber of activities.Number of participants.Number of resources usedNumber of meetings held.Number of hits on the websitesNumber of good stories in thepress.
  41. 41. Qualitative informationInfomation you need to collectPeople’s stories.People’s opinions.Photos of the activities
  42. 42. Tools of Collecting Informationquestionnaires interviews diariesPress reportsComments inwebsitesFeedback formsobservation Case studiesReports onmeetings
  43. 43.  Relate the questions to theimpact of your activities. Ask a few focused questions. Use YES/NO questions. Think of a hook.Tools of Collecting Information: Questinnaires
  44. 44. Would you be happyto fill in thisquestionnaire?
  45. 45. Would you be happyto fill in thisquestionnaire?
  46. 46. Tools of Collecting Information: Interviews List people who are deeply involved. Prepare questions and make sure theytarget the impact of your project. Limit the number of the interviewees.
  47. 47. Tools of Collecting Information: Feedback forms Make sure you ask a fewquestions. Hand them out before theend of the activity. Make them look inviting!• What did you like aboutthis activity?…………………………………….• What didn’t you likeabout this activity?……………………………………..• What do you suggest toimprove this activity?……………………………………….
  48. 48. Now that you decided on the type of results you want toevaluate, make a list of quantitative and qualitativeinformation you will collect to carry on your evaluation plan!Quantitative information…………………………………..…………………………………..…………………………………..…………………………………..……………………………………Qualitative information…………………………………..…………………………………..…………………………………..…………………………………..……………………………………
  49. 49. ☼Let’s review !
  50. 50. 1. Review your projectgoals
  51. 51. 2. Collect information
  52. 52. 3. Analyse findings
  53. 53. Analyse Findings? SWOTStrengths………………………………………..………………….Evidence……………………………………………….………………………Weaknesses…………………………….………………………………..……………………………..Evidence…………………………………………………………………….………………………………
  54. 54. Analyse Problems?Problems with external circustances…………………………………………………….…………………………………………………….……………………………………………………..………………………………………………………Problems with your plan…………………………………………………….…………………………………………………….……………………………………………………..………………………………………………………
  55. 55. ☼Let’s review!
  56. 56. 1. Review your projectgoals
  57. 57. 2. Collect information
  58. 58. 3. Analyse findings
  59. 59. 4. Share your Findings
  60. 60. Things to think of….How to make all thepeople around knowabout it?
  61. 61. Things to think of….The people and bodiesyou have to share yourfindings with, like………………….
  62. 62. Things to think of….How to write thereport?
  63. 63. Things to think of….•Use clearsimple language.•Follow alogical order
  64. 64. Things to think of….Hold a special meetingfor those involved withyou to …………….
  65. 65. Don’t forget to…..Celebrate Success
  66. 66. Let’s take a final quiz!
  67. 67. Evaluation is an optional task.True/ false?
  68. 68. The only reason for doing evaluation is towrite a final report for the fundersTrue/ false?
  69. 69. Evaluation means collecting, analysingand sharing information about yourproject!True/ false?
  70. 70. Evaluation should be doneat the end of the project!True/ false?
  71. 71. You need to develop anevaluation plan!True/ false?
  72. 72. evaluation is done by anoutsider!True/ false?
  73. 73. Evaluation means collectingdocuments!True/ false?
  74. 74. We need different types ofinformation for evaluation!True/ false?
  75. 75. Evaluation leads to success!True/ false?
  76. 76. When you fail to plan, you plan tofail!True/ false?

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