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Contract form & sponsership proposel

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South Bangalore Edition of Shubh Aarambh 13' The Mega Property Show scheduled to be held on Sat 19th - Sun 20th January 2013 at MLR Convention Centre, Brigade Millennium Campus, J. P. Nagar. The …

South Bangalore Edition of Shubh Aarambh 13' The Mega Property Show scheduled to be held on Sat 19th - Sun 20th January 2013 at MLR Convention Centre, Brigade Millennium Campus, J. P. Nagar. The exhibition will target prospective buyers from entire South Bangalore and neighboring areas to open a gateway of opportunities for the entire real estate fraternity, investors & entrepreneurs in South Bangalore.


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  • 1. Type Document Heading Here Type sub heading here MEGA PROPERTY SHOW SOUTH BANGALORE EDITION Sat 19th - Sun 20th January 2013 MLR Convention Centre Brigade Millennium Campus, J. P. Nagar EXHIBITOR SPACE APPLICATION CUM CONTRACT FORM & SPONSERSHIP PROPOSEL 1EXHIBITOR SPACE APPLICATION CUM CONTRACT FORM & SPONSERSHIP PROPOSELMarconix Inc (C) Copyright (Print Date) All Rights Reserved
  • 2. EXHIBITOR SPACE APPLICATION & CONTRACT FORM Company Name: ___________________________________________________________________________________ Address: _________________________________________________________________________________________ Pin Code: ________________________ City: __________________________ Telephone: ________________________ Mobile: _____________________________ E-mail: _______________________________________________________ Website: ____________________________ Contact Person:__________________________ Designation: ___________ * FASCIA: Exact name as to appear on Fascia board (In Caps)* Location Preferences: (Please choose the stall nos. from the floor plan attached)____________ ____________________________ Exhibit Space Confirmation as specified belowTOTAL COST PAYABLEMandatory: Standard Booth Package: One and in Multiple, thereof or Space Only Stand S.No. Description INR Rates No. of Units Required Total Cost 1 Space Only Stand (Minimum 6 Sq. m.) Rs. 9,000/- (Per Sq.m.) 2 Shell Scheme Stand (Standard Size*) Rs. 9,500/- (Per Sq.m.) 3 Title Associate Rs. 5,00,000/- 4 In Association With Sponsor Rs. 3,00,000/- 5 Associate Sponsor Rs. 2,50,000/- 6 Official Visitor Bag Rs. 1,80,000/- 7 Pavilion Placard Sponsor Rs. 1,50,000/- 8 Flyer distribution in Visitor Bag Rs. 1,00,000/- 9 Expo Registration Counter Sponsor Rs. 1,50,000/- 10 Standees Placement Rs. 40,000/- Total Amount PayableWe hereby accept all terms & Conditions of contract without any reservation or restrictions and that we relinquish any claims whatsoeveragainst the organizerName: ___________________________Designation: ______________________ Authorised SignatureMobile: __________________________Date: ____________________________ Company Stamp For Organiser’s use only Received On: __________________________________ Advanced Received: ____________________________ Stand Allocated: _______________________________ For further information and sponsorship opportunities contact: Marconix Inc. 316/C, 9th Main, 5th Block, Jayanagar, Bangalore – 560 041 Tel: 080 64521948, Mobile: 09341372105, Email: event@marconix.in |Web: www.marconix.in
  • 3. SPONSOR & ASSOCIATES DETAILS TITLE ASSOCIATEThe event moves by your company’s name “Your Company Present Shubh Aarambh 2013”. The master sponsor organization willenjoy the unprecedented recognition and awareness even before the commencement of the event, during the event and also after theevent. The organization can be rest assured and confidant that they will receive the highest profile and mileage of all sponsors involvedin this event.MEDIA OPPORTUNITY: Acknowledgment as the Title sponsor for Shubh Aarambh 2013in 100% media spent for the exhibition Acknowledgment in all related media releaseTRADE OPPORTUNITY: Exclusive exhibition space of 38 Sqm stall: Worth Rs.3.5 Lacs.IN VENUE BRANDING OPPORTUNITY: Acknowledgement as the Title sponsor in 100% to your name in all advertisements, communication & backdrops. This also includes branding on carry bags. Acknowledgment as the Title sponsor at the official Opening of show of Shubh Aarambh 2013 Honorary Special Guest Status for the chairman of the organization. Exclusive display at strategic location Prospective buyers would receive multiple exposures through mailers Marketing Literature. E.g. Pamphlets, Insertions, etc. (as provided by the company) would be dispatched along with our mailers and correspondence. Backdrops, and Displays at the venue (provided by the company) Special Hosted tables in discussion room TITLE ASSOCIATE Financial Costing = INR 5 lacs + taxes (INR Five Lacs Only + applicable taxes)
  • 4. SPONSOR & ASSOCIATES DETAILS IN ASSOCIATION WITH SPONSORThe sponsor organization will enjoy the unprecedented recognition and awareness even before the commencement of the event,during the event and also after the event. The organization can be rest assures and confidant that they will receive the 2nd highestprofile and mileage of all sponsors involved in this event.MEDIA OPPORTUNITY: Acknowledgment as In Association with Sponsor in Shubh Aarambh 2013 in 70% media spent for the exhibition Acknowledgment in all release.TRADE OPPORTUNITY: Exhibition space of 16 sqm stalls worth Rs. 1.4 LacsIN VENUE BRANDING OPPORTUNITY: Acknowledgment as the In Association with Sponsor to your name in all advertisements, communication & backdrops. This also includes branding on carry bags. Acknowledgment as the Title sponsor at the official Opening of show of Shubh Aarambh 2013 Honorary Special Guest Status for the chairman of the organization. Exclusive display at strategic location Prospective buyers would receive multiple exposures through mailers Marketing Literature. E.g. Pamphlets, Insertions, etc. (as provided by the company) would be dispatched along with our mailers and correspondence. Backdrops, and Displays at the venue (provided by the company) Special Hosted tables in discussion room IN ASSOCIATION WITH SPONSOR Financial Costing = INR 3 lacs + taxes (INR Three lacs Only + applicable taxes)
  • 5. SPONSOR & ASSOCIATES DETAILS ASSOCIATE SPONSORThe sponsor organization will enjoy the unprecedented recognition and awareness even before the commencement of the event,during the event and also after the event. The organization can be rest assures and confidant that they will receive the 3rd highestprofile and mileage of all sponsors involved in this event.MEDIA OPPORTUNITY: Acknowledgment as Associate Sponsor in Shubh Aarambh 2013 in 30% media spent for the exhibition Acknowledgment in all release.TRADE OPPORTUNITY: Exhibition space of 14 Sqm stalls: Worth Rs. 1.25 Lacs.IN VENUE BRANDING OPPORTUNITY: Acknowledgement as an Associate Sponsor to your name in all advertisements, communication & backdrops. These also include branding on carry bags. Acknowledgment as the Sponsor at the official Opening of Shubh Aarambh 2013 Honorary Special Guest Status for the chairman of the organization. Exclusive display at strategic location Prospective buyers would receive multiple exposures through mailers Marketing Literature. E.g. Pamphlets, Insertions, etc. (as provided by the company) would be dispatched along with our mailers and correspondence. Backdrops, and Displays at the venue (provided by the company) Special branding at discussion area ASSOCIATE SPONSOR Financial Costing = INR 2.5 lacs + taxes (INR Two lacs Fifty Thousand Only + applicable taxes)
  • 6. OTHER SPONSORSHIP OPPORTUNITIES FORM Rs. 1.8L +taxes (Deliverables - Co-branding on visitor bags, Branding at registration desk, Company 1 Official Visitor Bag literature in visitor kits, Direct mailer to prospective buyers, Logo acknowledgment in all event communication) Rs. 1.5L +taxes (Deliverables - Logo recognition on 2 Pavilion Placard Sponsor pavilion placards placed on frames near fascias, Logo on direct mailers. Rs. 1L +taxes (Deliverables - Flyers will be inserted 3 Flyer distribution in Visitor Bag in the expo bags, permission to place the standee at the venue) Rs. 1.5L +taxes (Deliverables - Backdrop at 4 Expo Registration Counter Sponsor registration counter(With Marconix Inc composite logo) Rs. 60,000 +taxes (per standee) (Deliverables - 5 Standees Placement Company standee will be placed at the most prominent & mutually agreed location)Date: _____________________________________ Confirmation on behalf ofName : ____________________________________ MARCONIX INC.Company: __________________________________Position: ___________________________________Signature: __________________________________
  • 7. TERMS AND CONDITIONS FOR PARTICIPATION1. Rights: The Organizers reserve all rights in connection with the exhibition.2. Terms of Reference: In these rules and regulations the term exhibitor shall include all employees, staff and agent of any company, partnership firm or individual towhom space has been allocated for the purpose of participating. The term exhibition shall mean the exhibition known as Shubh Aarambh 2013, 19th to 20th Jan 13’at MLR Convention Centre, Brigade Millennium Campus, J. P. Nagar, Bangalore.3. Allotment: A) Stall(s) will be allocated on a first cum first serve basis. B) Allotment of stall(s) will be made at sole discretion of the Organizers. C) The stall(s)allocated will be solely used by the participants for the display of goods noted in their application forms. Sub-letting of stall(s) or displaying goods not covered by theoriginal applications will not be allowed.4. Stall Alteration: A) All alteration to the size or position of exhibitors stand is permitted only with prior written approval. B) The Organizers reserve the right tomodify the layout of stalls, sites and gangways. C) The Organizers reserve the rights to require exhibitors to make such alteration to their stalls, the setting of exhibitsas they reasonably feel necessary to maintain an acceptable standard of presentation or avoid interference with the display of other exhibitors. D) Conversion of allallocated site to free design is not permitted. E) While reasonable fixings may bemade to the walls of the structure, any attempt involving the reinstallation of theoriginal structure will be at the expense of the exhibitor or his agent. F) The stalls may not overhang the allocated area, nor are any obstructions permitted ongangways, fire points, extinguishers, or emergency exits. G) Designers should avoid designs, which block other exhibitors stalls.5. Stall Interiors: While the exhibitors are free to decorate their stall to the best of their ability for projecting the right image for their products and company, theyshould not make any permanent fixture to the walls, panels and floors through use of nails, painting, or any other such activity. Stall (s) should not be open from bothsides.6. Stall Fixture: The height of Displays, Exhibits, Fixtures shall not exceed 2.5 metres. The Organizers reserve the right to remove all such displays at the cost of theexhibitor. In case an exhibitor refuses to comply to the Organizers demand in respect of such displays, the Organizers reserve the right to close down suchexhibitors stall(s) for the entire exhibition, without any refund or compensation to such exhibitor.7. Terms of Payment: Advance payment of 50% at the time of booking, balance 50% of stall cost to be paid before 15 days of the exhibition. Payment should bemade along with contract form duly filled in by way of DD/Crossed cheque payable at Bangalore in favor of Marconix Inc. No Contract form will be entertained withoutpayment. 12.36% service tax compulsory.8. Cancellation: In the event of a cancellation by a participant, the booking amount paid by the participant will not be refunded under any circumstances.9. Insurance: A) Insurance of the exhibits and property of the stall will be responsibility of the individual exhibitors. B) The Organizers shall not be responsible in anyway for personal injury to the exhibitors or his staff, agents, invitee, or licensees howsoever caused.10. Consequent Loss: In case of the show being cancelled or suspended in whole or in part due to causes not in the Organizers control, the Organizers do notaccept any consequential liability in any such eventuality.11. Default on Payments: The Organizers reserve the right to cancel any reservation of space in the event of an exhibitor not having paid the dues of rental chargesas stipulated.12. Space not occupied: A) Every exhibitor shall occupy the full stand area booked by him/her. B) Should an exhibitor fail to take up the stand allotted to him/her,the Organizers reserve the right to deal with the unoccupied stalls as they think fit.13. No sub-letting: The exhibitors may not assign, sublet or grant licences in respect of the whole or any part of stalls. Cards, advertisements or printed matter ofpersons or firms who are not bonafide exhibitors will not be exhibited or distributed from any stall except that an exhibitor may distribute cards, advertisement orprinted matter in respect of companies or firms which are subsidiaries of the exhibitor or the exhibitors ultimate holding company.14. Failure of Service: The Organizers will use their best endeavors to ensure supply of services of the official contractors, but as the supply of such services are notwithin the control of contractors neither they nor the Organizers shall incur any liability to the exhibitor for any loss or damage, if any, should such service shall whollyor partially fail or cease to be available. Nor shall the exhibitor be entitled to any allowance in respect of rental due or paid under the contract.15. Electrical Installation: All on site electrical installations must be carried out by the officially appointed electrical contractor before the connection to the mainsupply.16. Event Call-off: If the event has to be cancelled for any reason whatsoever, the amount already paid by the participants shall be refunded after deduct ing theexpenses already incurred / advance paymentsmade by the Organizers on a prorata basis.17. TDS Exemption: Organizers will obtain Income Tax Exemption certificate from the concerned department, under section 194(I) of the Income Tax Act. Exhibitorsshould pay the space rent in full. Organizers undertake to furnish the TDS Exemption certificate to the Exhibitor.18. Jurisdiction: Any dispute between Organizers and any exhibitor is subject to the jurisdiction of the courts of Bangalore only.Accepted by Exhibiting Company: Signature / Date Company Stamp