Presentation tips

PresentationtipsMarco D’Ambros

“ 95% of presentations SUCK ” —Guy Kawasaky

“ OK, maybe I’m exaggerating. It is actually 99% ” —Guy Kawasaky 99% don’t suck 1% suck

Examples?Ok, but be prepared for what follows

Death by Powerpoint

Preparation Design Delivery

“ Preparing a 30-slide36-90 presentation takes hours ” —Nancy Duarte

Start with the goal What is the message?

Know your audience

Simplify to the essential (but not more)

“ Simplicity is about subtracting the obvious, and adding the meaningful ” —John Maeda

“ More appears like less simply moving it far, far away —John Maeda ”

Get alone

“ Multitasking, when it comes to paying attention, is a myth We are biologically incapable of processing attention-rich inputs simultaneously ” —Dr. Medina

People who are interrupted: Make 50% more errors Take 50% longer to complete a task

Being always onlineis being always distracted and unproductive

You need time off the grid to prepare

Go analog Use post-it

Use whiteboard

Brainstorming andmind mapping

If you are stuck go for awalk or a run...just move!

If you are stuck go for awalk or a run...just move! why?

How the brainworks in 12 rules By Dr. Medina Rule #1 Exercise boost brain power

Examples of anti-brain environments according to Dr. Medina

Lecture hall

Classroom

Ofﬁce

Exercise is not just good forgeneral health, it actuallyimproves cognition

“Exercise increases oxygen ﬂow into the brain, which reduces brain-bound free radicals [...] an increase in oxygen is always accompanied by an uptick in mental sharpness. Exercise acts directly on the molecular machinery of the brain itself. It increases neurons’ creation, survival, and resistance ”—Dr. Medina

Even more beneﬁts! • Reduces depression • Treats dementia • Improves reasoning • Improves long-term memory • Improve ﬂuid intelligence • Helps you solve problems • and more...

If you are stuck go for awalk or a run...just move!

Your audience will have to seat and listen think from their perspective

Create a scalable structure

5minpresentation key pointsolution key point key point

15 min presentation explanation key point explanationlution explanation

45 min presentation detail explanation detailkey point detail

Create the story

“If keepinin a lectuwould ha g someo re was a ne’s atte business ntion ve an 80 , it % failure rate. — Dr. Jo hn Medin a ” Rule #4 We do not pay attention to boring things

Good stories are:

simple

Con cre te

Credible

Emotional

How should the story be? nﬂict & climax co resolutionexposition

pe rspe ctive ke anot her Ta• pick another perspective

Adopt a beginner’s mind“ In the beginner’s mind there are many possibilities, in the expert’s mind there are few ” —Shunryu Suzuki

Common mistakes

1. T E L E P R O M P T I N G People tend to put every word they are going to say on their PowerPoint slides. Although this eliminates the need to memorize your talk, ultimately this makes your slides crowded, wordy, and boring.You will loss your audience’s attention before you even reach the bottom of your ...Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN

2. Spelling mistakes Many people do not run spel cheek before there presentation BIG MISTAK!!! Nothing makes you lok stupder than speling erorsSlide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN

3. Bullet pointing • Avoid • Bullet-Points • Excesive • And • Buller-Pointing • Your • Only • Key • Bullet • Messages • Key • Will • Points • NOT • Too • Stand • Many • OutSlide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN

4. Too many levels • What is worst • Too many bullet point levels are shown • Type size gets smaller and smaller • Until it is utterly unreadable • Even for audiences in the 4th row • So you better have just one bulletpoint level • Better yet, forget about bullets (bullets, not guns, kill people. Don’t you know?) • Use them sparingly • There are many other ways of detailing your ideas!Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN

5. Color schemes gone wrong bad color schemes can lead to... • Distraction • Confusion • Headache • Nausea • Vomiting • Loss of bladder controlSlide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN

6. Stick to the default template

earlier periods of time, i.e., earlier modifications,basedHas- exponential decay model. EDHCM was introducedhave the Variants. LDHCM (Linearly Decayed) and LGDHCM We define three further variants by on san. Similarly,contributionthings people won’tperiods in the past.a HCM, withreduced exponentiallyfor understand 7. Use an additional have their contributions reduced weight over time, modelling (LoGarithmically decayed),exponential decay model. EDHCM was introduced by for In EDHCM (Exponentially Decayed HCM) , entropies Ha over Similarly, LDHCM (Linearly Decayed) and LGDHCsan. time in a respectively linear and logarithmic fashion. earlier periods of time, i.e., earlier modifications, have their Both are novel. The definition of the variants follow:(LoGarithmically decayed), have their contributions reduce contribution reduced exponentially over time, modelling an P HCP Fi (j)over time in{a,..,b} (j) = EDHCMand logarithmici)fashion EDHCM a respectively linear was introduced by Has- exponential decay model. i2{a,..,b} e 1 ⇥(|{a,..,b}| (5)Both are novel.LDHCM (Linearly the variantsFi (j) san. Similarly, The definition of Decayed) andfollow: P HCP LGDHCM (LoGarithmically (j) = LDHCM{a,..,b} decayed), have their contributions reduced Pi2{a,..,b} 2 ⇤(|{a,..,b}|+1 i) (6) HCP Fi (j) EDHCM{a,..,b} (j) = P i2{a,..,b} e HCP Fi (j) i) (5 over time in a respectively linear and logarithmic fashion. 1 ⇥(|{a,..,b}| LGDHCM{a,..,b} (j) = i2{a,..,b} 3 ⇤ln(|{a,..,b}|+1.01 i) (7) P Both are novel. The definition of the variants follow: HCP Fi (j) LDHCM{a,..,b} (j) = i2{a,..,b} 2 ⇤(|{a,..,b}|+1 i) (6 where 1 , 2 and 3 arePP decay factors. Fi (j) EDHCM{a,..,b} (j) = the HCP (5) HCP Fi (j) i2{a,..,b} e 1 ⇥(|{a,..,b}| i) LGDHCM{a,..,b} (j) = P i2{a,..,b} 3 ⇤ln(|{a,..,b}|+1.01 i) (7 HCP Fi (j) LDHCM{a,..,b} (j) = i2{a,..,b} 2 ⇤(|{a,..,b}|+1 i) (6) where 1, 2 and 3 are the decay factors. F P HCP i (j) LGDHCM{a,..,b} (j) = i2{a,..,b} 3 ⇤ln(|{a,..,b}|+1.01 i) (7) where 1, 2 and 3 are the decay factors.

Design the zen way simplicity clarity uncluttered

Design right-brainslides

Design right brain slides

Be visual

Rule #10Vision trumpsall other senses

rec all ett er ve ab at ion e ha nfo rmW sua li for vi

“ we are wired to pattern ” —Dr. Medina IRSYMCAWTFIBMKGBFBI

Visual information are easier to remember Oral 10% 3x Visual 35% 6x Oral & 65% VisualSource: Najjar, LJ (1998) Principles of educational multimedia user interface design (via Brain Rules by John Medina, 2008)

don’tdecorate slides add communication values

90 90 % % of the of the freshwater freshwaterworld is in the in our planet isSlide from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynoldsInspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds

iceice Source: SCAR Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds

90 % of the ice in our planetis in Antarctica Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds

80 % of our planet’s freshwater is ice in the Antarctic 80 % of the world’s freshwater is ice in the Antarctic Source: SCARInspired from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds Slide by www.slideshare.net/garr/sample-slides-by-garr-reynolds

Bring your message visually Eat only until 80% full

foxy sad happy Use facessmiley undecided angry

Find beautySlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations

DramatizeSlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations

2% of the world Use metaphorical imageowns50% of the wealthSlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations

The poorest 50% of the world owns 1% of the wealthSlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations

66% of Americans are obese or overweight. All adults 134 million (66%) Women 65 million (62%) Men 69 million (71%) Be provocative OECD Factbook 2007Slide from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds

Text and fonts No more than 2-3 types

Text and fontsuse color and size to build contrast

Text and fonts Blinking, sparkling, or twirling text is just not cool

Text and fonts Ro tation can make the slide more intere sting, but don’t overdo it

Reduce to the maxText is redundant People cannot listen and read at the same time

Use quotes“Simplicity means the achievement of maximum effect with minimum means ” —Dr. Koichi Kawana

Design principles

1 point per slide1

Design principles Contrast Repetition Alignment Proximity

Contrast

Repetitio n of design elem ents gives a co hesive lookR e petitionSlide from Jesse Desjardins: http://www.slideshare.net/jessedee/steal-this-presentation-5038209

Alignment

Proximity

no templates orthe following one

Rule of third

Use color properly

Black: is all about elegance White: is about trust

Apply a contrasting colorpalette

Choose with tools www.colorschemer.com http://kuler.adobe.com

Do not forget that 7-10% of people are color-blind

Use images properly

Small images Ugly clip art Do not use Distorted imagesWatermarked images

Go full quality

Have a neutralbackground

Make images transparent or use

Where to get good images? www.istockphoto.com (pay)

Where to get good images? google images

Where to get good images? sxc.hu (free)

Do not omit the credits Image from irishﬁreside.com

Be consistentStick to your settings

a slide costs 0$avoid clutter: make more slides

use empty space

This is different from...

... this

Show the dataA must see:www.ted.com/talks/hans_rosling_shows_the_best_stats_you_ve_ever_seen.html

Make the data memorable

World of Warcraft users worldwide 11M 9M 2M 2005 2007 2008 Not memorable

World of Warcraft users worldwide 1.4 times the swiss population

Facebook users800Millions Not memorable

World most populated countries 1,333M 1,170M 800M 307M

iPod capacity 5 GB vs1,000 songs

Break the rules, but do it sparinglySlide from Eduardo S. de la Fuente: http://www.slideshare.net/eduardo.delafuente/the-art-of-presentation-following-the-zen-path-why

Some before/after examplesby presentation guru Garr Reynolds

beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds

beforeafter after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds

beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds

Rehearse Rehearse RehearseRehearse Rehearse RehearseRehearse Rehearse RehearseRehearse Rehearse Rehearse

Spend some time in the light table view

Show your passion • show your passion

Introduce yourself

Start strong

Be conﬁdent

Keep it shortAudience attention steadilydrops after 10 minutes

The 10-minute rule The 10-minutes rule High AttentionAttention Low 10 20 30 40 50 Minutes of class time Minutes of class time Source: www.brainrules.net/attention Source: www.brainrules.net/attention

do somethingemotionally relevant at each 10-minute mark to regain attention

End on a high note

Move away from the podium audience screen laptop you

Use a remote• use the presenter view

Make pauses

• do not apologize Do not apologize

Use Keynote presenter display actually no

Remember the B keyB

Make good eyecontact

Keep lights on• keep the lights on

Be preparedCheck the beamer beforehand

Body language matters body language 55% voice 38%content7%

Be slightly more elegantthan the audience

Always recapPreparation Design Delivery

Share your work speakerdeck.com www.slideshare.net

Resources www.garrreynolds.comwww.ted.com

Takeawa ys & DQJohnotes u a’s Credits ules Medin rain R r. fromBWhat all pres enters ne ed to know s) tion (of sort A presenta eynolds by Garr R SEMINAR (I) http://slidesha.re/3mMo3c http://slidesha.re/fausgs Following the ZEN path http://slidesha.re/i8QMa Zen Rocks by Lane Pierce Alberto de Vega http://slidesha.re/8Ykmry Eduardo S. de la Fuente http://slidesha.re/17P2Hh Sample slides Here are a few before/after slides Garr Reynolds

Marco D’Ambros Computer science researcher Marco earned a PhD in Informatics from the University of Lugano (Switzerland), and MSc degrees from both Politecnico di Milano (Italy) and the University of Illinois at Chicago (USA). His research interests lie in software engineering, software evolution, and software visualization. He authored more than 30 technical papers, and is the creator of several software visualization and program comprehension tools. Marco is passionate about presentations: He distilled his experience, gained by giving more than 30 talks at international conferences, in this presentation.www.inf.usi.ch/phd/dambros/ On the Evolution of Source Code andwww.linkedin.com/in/dambros Software Defects amzn.com/1460953568www.slideshare.net/marcodambrostwitter.com/marquitodambros

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Presentation tips

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