Presentation tips

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A useful guide on how to prepare, design, and deliver effective and communicative presentations

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Presentation tips

  1. 1. PresentationtipsMarco D’Ambros
  2. 2. “ 95% of presentations SUCK ” —Guy Kawasaky
  3. 3. “ OK, maybe I’m exaggerating. It is actually 99% ” —Guy Kawasaky 99% don’t suck 1% suck
  4. 4. Examples?Ok, but be prepared for what follows
  5. 5. Death by Powerpoint
  6. 6. Preparation Design Delivery
  7. 7. Preparation Design Delivery
  8. 8. “ Preparing a 30-slide36-90 presentation takes hours ” —Nancy Duarte
  9. 9. Start with the goal What is the message?
  10. 10. Know your audience
  11. 11. Simplify to the essential (but not more)
  12. 12. “ Simplicity is about subtracting the obvious, and adding the meaningful ” —John Maeda
  13. 13. “ More appears like less simply moving it far, far away —John Maeda ”
  14. 14. Get alone
  15. 15. “ Multitasking, when it comes to paying attention, is a myth We are biologically incapable of processing attention-rich inputs simultaneously ” —Dr. Medina
  16. 16. People who are interrupted: Make 50% more errors Take 50% longer to complete a task
  17. 17. Being always onlineis being always distracted and unproductive
  18. 18. You need time off the grid to prepare
  19. 19. Go analog Use post-it
  20. 20. Use whiteboard
  21. 21. Brainstorming andmind mapping
  22. 22. If you are stuck go for awalk or a run...just move!
  23. 23. If you are stuck go for awalk or a run...just move! why?
  24. 24. How the brainworks in 12 rules By Dr. Medina Rule #1 Exercise boost brain power
  25. 25. Examples of anti-brain environments according to Dr. Medina
  26. 26. Lecture hall
  27. 27. Classroom
  28. 28. Office
  29. 29. Exercise is not just good forgeneral health, it actuallyimproves cognition
  30. 30. “Exercise increases oxygen flow into the brain, which reduces brain-bound free radicals [...] an increase in oxygen is always accompanied by an uptick in mental sharpness. Exercise acts directly on the molecular machinery of the brain itself. It increases neurons’ creation, survival, and resistance ”—Dr. Medina
  31. 31. Even more benefits! • Reduces depression • Treats dementia • Improves reasoning • Improves long-term memory • Improve fluid intelligence • Helps you solve problems • and more...
  32. 32. If you are stuck go for awalk or a run...just move!
  33. 33. Your audience will have to seat and listen think from their perspective
  34. 34. Create a scalable structure
  35. 35. 5minpresentation key pointsolution key point key point
  36. 36. 15 min presentation explanation key point explanationlution explanation
  37. 37. 45 min presentation detail explanation detailkey point detail
  38. 38. Create the story
  39. 39. “If keepinin a lectuwould ha g someo re was a ne’s atte business ntion ve an 80 , it % failure rate. — Dr. Jo hn Medin a ” Rule #4 We do not pay attention to boring things
  40. 40. Good stories are:
  41. 41. simple
  42. 42. Con cre te
  43. 43. Credible
  44. 44. Emotional
  45. 45. How should the story be? nflict & climax co resolutionexposition
  46. 46. pe rspe ctive ke anot her Ta• pick another perspective
  47. 47. Adopt a beginner’s mind“ In the beginner’s mind there are many possibilities, in the expert’s mind there are few ” —Shunryu Suzuki
  48. 48. Preparation Design Delivery
  49. 49. Common mistakes
  50. 50. 1. T E L E P R O M P T I N G People tend to put every word they are going to say on their PowerPoint slides. Although this eliminates the need to memorize your talk, ultimately this makes your slides crowded, wordy, and boring.You will loss your audience’s attention before you even reach the bottom of your ...Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  51. 51. 2. Spelling mistakes Many people do not run spel cheek before there presentation BIG MISTAK!!! Nothing makes you lok stupder than speling erorsSlide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  52. 52. 3. Bullet pointing • Avoid • Bullet-Points • Excesive • And • Buller-Pointing • Your • Only • Key • Bullet • Messages • Key • Will • Points • NOT • Too • Stand • Many • OutSlide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  53. 53. 4. Too many levels • What is worst • Too many bullet point levels are shown • Type size gets smaller and smaller • Until it is utterly unreadable • Even for audiences in the 4th row • So you better have just one bulletpoint level • Better yet, forget about bullets (bullets, not guns, kill people. Don’t you know?) • Use them sparingly • There are many other ways of detailing your ideas!Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  54. 54. 5. Color schemes gone wrong bad color schemes can lead to... • Distraction • Confusion • Headache • Nausea • Vomiting • Loss of bladder controlSlide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  55. 55. 6. Stick to the default template
  56. 56. earlier periods of time, i.e., earlier modifications,basedHas- exponential decay model. EDHCM was introducedhave the Variants. LDHCM (Linearly Decayed) and LGDHCM We define three further variants by on san. Similarly,contributionthings people won’tperiods in the past.a HCM, withreduced exponentiallyfor understand 7. Use an additional have their contributions reduced weight over time, modelling (LoGarithmically decayed),exponential decay model. EDHCM was introduced by for In EDHCM (Exponentially Decayed HCM) , entropies Ha over Similarly, LDHCM (Linearly Decayed) and LGDHCsan. time in a respectively linear and logarithmic fashion. earlier periods of time, i.e., earlier modifications, have their Both are novel. The definition of the variants follow:(LoGarithmically decayed), have their contributions reduce contribution reduced exponentially over time, modelling an P HCP Fi (j)over time in{a,..,b} (j) = EDHCMand logarithmici)fashion EDHCM a respectively linear was introduced by Has- exponential decay model. i2{a,..,b} e 1 ⇥(|{a,..,b}| (5)Both are novel.LDHCM (Linearly the variantsFi (j) san. Similarly, The definition of Decayed) andfollow: P HCP LGDHCM (LoGarithmically (j) = LDHCM{a,..,b} decayed), have their contributions reduced Pi2{a,..,b} 2 ⇤(|{a,..,b}|+1 i) (6) HCP Fi (j) EDHCM{a,..,b} (j) = P i2{a,..,b} e HCP Fi (j) i) (5 over time in a respectively linear and logarithmic fashion. 1 ⇥(|{a,..,b}| LGDHCM{a,..,b} (j) = i2{a,..,b} 3 ⇤ln(|{a,..,b}|+1.01 i) (7) P Both are novel. The definition of the variants follow: HCP Fi (j) LDHCM{a,..,b} (j) = i2{a,..,b} 2 ⇤(|{a,..,b}|+1 i) (6 where 1 , 2 and 3 arePP decay factors. Fi (j) EDHCM{a,..,b} (j) = the HCP (5) HCP Fi (j) i2{a,..,b} e 1 ⇥(|{a,..,b}| i) LGDHCM{a,..,b} (j) = P i2{a,..,b} 3 ⇤ln(|{a,..,b}|+1.01 i) (7 HCP Fi (j) LDHCM{a,..,b} (j) = i2{a,..,b} 2 ⇤(|{a,..,b}|+1 i) (6) where 1, 2 and 3 are the decay factors. F P HCP i (j) LGDHCM{a,..,b} (j) = i2{a,..,b} 3 ⇤ln(|{a,..,b}|+1.01 i) (7) where 1, 2 and 3 are the decay factors.
  57. 57. Design the zen way simplicity clarity uncluttered
  58. 58. Design right-brainslides
  59. 59. Design right brain slides
  60. 60. Be visual
  61. 61. Rule #10Vision trumpsall other senses
  62. 62. rec all ett er ve ab at ion e ha nfo rmW sua li for vi
  63. 63. “ we are wired to pattern ” —Dr. Medina IRSYMCAWTFIBMKGBFBI
  64. 64. “ we are wired to pattern ” —Dr. Medina IRSYMCAWTFIBMKGBFBI
  65. 65. Visual information are easier to remember Oral 10% 3x Visual 35% 6x Oral & 65% VisualSource: Najjar, LJ (1998) Principles of educational multimedia user interface design (via Brain Rules by John Medina, 2008)
  66. 66. don’tdecorate slides add communication values
  67. 67. 90 90 % % of the of the freshwater freshwaterworld is in the in our planet isSlide from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynoldsInspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
  68. 68. iceice Source: SCAR Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
  69. 69. 90 % of the ice in our planetis in Antarctica Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
  70. 70. 80 % of our planet’s freshwater is ice in the Antarctic 80 % of the world’s freshwater is ice in the Antarctic Source: SCARInspired from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds Slide by www.slideshare.net/garr/sample-slides-by-garr-reynolds
  71. 71. Bring your message visually Eat only until 80% full
  72. 72. Bring your message visually Eat only until 80% full
  73. 73. foxy sad happy Use facessmiley undecided angry
  74. 74. Find beautySlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
  75. 75. DramatizeSlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
  76. 76. 2% of the world Use metaphorical imageowns50% of the wealthSlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
  77. 77. The poorest 50% of the world owns 1% of the wealthSlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
  78. 78. 66% of Americans are obese or overweight. All adults 134 million (66%) Women 65 million   (62%) Men 69 million   (71%) Be provocative OECD Factbook 2007Slide from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds
  79. 79. Text and fonts No more than 2-3 types
  80. 80. Text and fontsuse color and size to build contrast
  81. 81. Text and fonts Blinking, sparkling, or twirling text is just not cool
  82. 82. Text and fonts Ro tation can make the slide more intere sting, but don’t overdo it
  83. 83. Reduce to the maxText is redundant People cannot listen and read at the same time
  84. 84. Use quotes“Simplicity means the achievement of maximum effect with minimum means ” —Dr. Koichi Kawana
  85. 85. Design principles
  86. 86. 1 point per slide1
  87. 87. Design principles Contrast Repetition Alignment Proximity
  88. 88. Contrast
  89. 89. Repetitio n of design elem ents gives a co hesive lookR e petitionSlide from Jesse Desjardins: http://www.slideshare.net/jessedee/steal-this-presentation-5038209
  90. 90. Alignment
  91. 91. Proximity
  92. 92. no templates orthe following one
  93. 93. Rule of third
  94. 94. Use color properly
  95. 95. Black: is all about elegance White: is about trust
  96. 96. Apply a contrasting colorpalette
  97. 97. Choose with tools www.colorschemer.com http://kuler.adobe.com
  98. 98. Do not forget that 7-10% of people are color-blind
  99. 99. Use images properly
  100. 100. Small images Ugly clip art Do not use Distorted imagesWatermarked images
  101. 101. Go full quality
  102. 102. Have a neutralbackground
  103. 103. Make images transparent or use
  104. 104. Where to get good images? www.istockphoto.com (pay)
  105. 105. Where to get good images? google images
  106. 106. Where to get good images? sxc.hu (free)
  107. 107. Do not omit the credits Image from irishfireside.com
  108. 108. Be consistentStick to your settings
  109. 109. a slide costs 0$avoid clutter: make more slides
  110. 110. use empty space
  111. 111. This is different from...
  112. 112. ... this
  113. 113. Show the dataA must see:www.ted.com/talks/hans_rosling_shows_the_best_stats_you_ve_ever_seen.html
  114. 114. Make the data memorable
  115. 115. World of Warcraft users worldwide 11M 9M 2M 2005 2007 2008 Not memorable
  116. 116. World of Warcraft users worldwide 1.4 times the swiss population
  117. 117. Facebook users800Millions Not memorable
  118. 118. World most populated countries 1,333M 1,170M 800M 307M
  119. 119. iPod capacity 5 GB vs1,000 songs
  120. 120. Break the rules, but do it sparinglySlide from Eduardo S. de la Fuente: http://www.slideshare.net/eduardo.delafuente/the-art-of-presentation-following-the-zen-path-why
  121. 121. Some before/after examplesby presentation guru Garr Reynolds
  122. 122. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  123. 123. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  124. 124. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  125. 125. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  126. 126. beforeafter after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  127. 127. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  128. 128. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  129. 129. Preparation Design Delivery
  130. 130. Rehearse Rehearse RehearseRehearse Rehearse RehearseRehearse Rehearse RehearseRehearse Rehearse Rehearse
  131. 131. Spend some time in the light table view
  132. 132. Show your passion • show your passion
  133. 133. Introduce yourself
  134. 134. Start strong
  135. 135. Be confident
  136. 136. Keep it shortAudience attention steadilydrops after 10 minutes
  137. 137. The 10-minute rule The 10-minutes rule High AttentionAttention Low 10 20 30 40 50 Minutes of class time Minutes of class time Source: www.brainrules.net/attention Source: www.brainrules.net/attention
  138. 138. do somethingemotionally relevant at each 10-minute mark to regain attention
  139. 139. End on a high note
  140. 140. Move away from the podium audience screen laptop you
  141. 141. Use a remote• use the presenter view
  142. 142. Make
  143. 143. Make pauses
  144. 144. • do not apologize Do not apologize
  145. 145. Use Keynote presenter display actually no
  146. 146. Remember the B keyB
  147. 147. Make good eyecontact
  148. 148. Keep lights on• keep the lights on
  149. 149. Be preparedCheck the beamer beforehand
  150. 150. Body language matters body language 55% voice 38%content7%
  151. 151. Be slightly more elegantthan the audience
  152. 152. Always recapPreparation Design Delivery
  153. 153. Share your work speakerdeck.com www.slideshare.net
  154. 154. Resources www.garrreynolds.comwww.ted.com
  155. 155. Takeawa ys & DQJohnotes u a’s Credits ules Medin rain R r. fromBWhat all pres enters ne ed to know s) tion (of sort A presenta eynolds by Garr R SEMINAR (I) http://slidesha.re/3mMo3c http://slidesha.re/fausgs Following the ZEN path http://slidesha.re/i8QMa Zen Rocks by Lane Pierce Alberto de Vega http://slidesha.re/8Ykmry Eduardo S. de la Fuente http://slidesha.re/17P2Hh Sample slides Here are a few before/after slides Garr Reynolds
  156. 156. Marco D’Ambros Computer science researcher Marco earned a PhD in Informatics from the University of Lugano (Switzerland), and MSc degrees from both Politecnico di Milano (Italy) and the University of Illinois at Chicago (USA). His research interests lie in software engineering, software evolution, and software visualization. He authored more than 30 technical papers, and is the creator of several software visualization and program comprehension tools. Marco is passionate about presentations: He distilled his experience, gained by giving more than 30 talks at international conferences, in this presentation.www.inf.usi.ch/phd/dambros/ On the Evolution of Source Code andwww.linkedin.com/in/dambros Software Defects amzn.com/1460953568www.slideshare.net/marcodambrostwitter.com/marquitodambros

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