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A useful guide on how to prepare, design, and deliver effective and communicative presentations

A useful guide on how to prepare, design, and deliver effective and communicative presentations

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  • Full Name Full Name Comment goes here.
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  • Muy buena! Gracias!
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  • Great Deck. Very informative and directional
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  • @fbuiza Sure Fabio, I'm glad that you find it interesting. Take care, Marco
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  • Thanks for sharing,
    I have a question Could you give me your permmision for translate your presentation at spanish for sharing at my coleagues?, i wait for your permission. Thanks again.
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  • Excellent job on preparing these slide, is useful information for me as a reference to prepare a workshop about presentation design. So lucky to read through these slide. Thanks alot!
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Presentation tips Presentation Transcript

  • 1. PresentationtipsMarco D’Ambros
  • 2. “ 95% of presentations SUCK ” —Guy Kawasaky
  • 3. “ OK, maybe I’m exaggerating. It is actually 99% ” —Guy Kawasaky 99% don’t suck 1% suck
  • 4. Examples?Ok, but be prepared for what follows
  • 5. Death by Powerpoint
  • 6. Preparation Design Delivery
  • 7. Preparation Design Delivery
  • 8. “ Preparing a 30-slide36-90 presentation takes hours ” —Nancy Duarte
  • 9. Start with the goal What is the message?
  • 10. Know your audience
  • 11. Simplify to the essential (but not more)
  • 12. “ Simplicity is about subtracting the obvious, and adding the meaningful ” —John Maeda
  • 13. “ More appears like less simply moving it far, far away —John Maeda ”
  • 14. Get alone
  • 15. “ Multitasking, when it comes to paying attention, is a myth We are biologically incapable of processing attention-rich inputs simultaneously ” —Dr. Medina
  • 16. People who are interrupted: Make 50% more errors Take 50% longer to complete a task
  • 17. Being always onlineis being always distracted and unproductive
  • 18. You need time off the grid to prepare
  • 19. Go analog Use post-it
  • 20. Use whiteboard
  • 21. Brainstorming andmind mapping
  • 22. If you are stuck go for awalk or a run...just move!
  • 23. If you are stuck go for awalk or a run...just move! why?
  • 24. How the brainworks in 12 rules By Dr. Medina Rule #1 Exercise boost brain power
  • 25. Examples of anti-brain environments according to Dr. Medina
  • 26. Lecture hall
  • 27. Classroom
  • 28. Office
  • 29. Exercise is not just good forgeneral health, it actuallyimproves cognition
  • 30. “Exercise increases oxygen flow into the brain, which reduces brain-bound free radicals [...] an increase in oxygen is always accompanied by an uptick in mental sharpness. Exercise acts directly on the molecular machinery of the brain itself. It increases neurons’ creation, survival, and resistance ”—Dr. Medina
  • 31. Even more benefits! • Reduces depression • Treats dementia • Improves reasoning • Improves long-term memory • Improve fluid intelligence • Helps you solve problems • and more...
  • 32. If you are stuck go for awalk or a run...just move!
  • 33. Your audience will have to seat and listen think from their perspective
  • 34. Create a scalable structure
  • 35. 5minpresentation key pointsolution key point key point
  • 36. 15 min presentation explanation key point explanationlution explanation
  • 37. 45 min presentation detail explanation detailkey point detail
  • 38. Create the story
  • 39. “If keepinin a lectuwould ha g someo re was a ne’s atte business ntion ve an 80 , it % failure rate. — Dr. Jo hn Medin a ” Rule #4 We do not pay attention to boring things
  • 40. Good stories are:
  • 41. simple
  • 42. Con cre te
  • 43. Credible
  • 44. Emotional
  • 45. How should the story be? nflict & climax co resolutionexposition
  • 46. pe rspe ctive ke anot her Ta• pick another perspective
  • 47. Adopt a beginner’s mind“ In the beginner’s mind there are many possibilities, in the expert’s mind there are few ” —Shunryu Suzuki
  • 48. Preparation Design Delivery
  • 49. Common mistakes
  • 50. 1. T E L E P R O M P T I N G People tend to put every word they are going to say on their PowerPoint slides. Although this eliminates the need to memorize your talk, ultimately this makes your slides crowded, wordy, and boring.You will loss your audience’s attention before you even reach the bottom of your ...Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  • 51. 2. Spelling mistakes Many people do not run spel cheek before there presentation BIG MISTAK!!! Nothing makes you lok stupder than speling erorsSlide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  • 52. 3. Bullet pointing • Avoid • Bullet-Points • Excesive • And • Buller-Pointing • Your • Only • Key • Bullet • Messages • Key • Will • Points • NOT • Too • Stand • Many • OutSlide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  • 53. 4. Too many levels • What is worst • Too many bullet point levels are shown • Type size gets smaller and smaller • Until it is utterly unreadable • Even for audiences in the 4th row • So you better have just one bulletpoint level • Better yet, forget about bullets (bullets, not guns, kill people. Don’t you know?) • Use them sparingly • There are many other ways of detailing your ideas!Slide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  • 54. 5. Color schemes gone wrong bad color schemes can lead to... • Distraction • Confusion • Headache • Nausea • Vomiting • Loss of bladder controlSlide from Don McMillan, “Life After Death by PowerPoint”: http://bit.ly/aYxegN
  • 55. 6. Stick to the default template
  • 56. earlier periods of time, i.e., earlier modifications,basedHas- exponential decay model. EDHCM was introducedhave the Variants. LDHCM (Linearly Decayed) and LGDHCM We define three further variants by on san. Similarly,contributionthings people won’tperiods in the past.a HCM, withreduced exponentiallyfor understand 7. Use an additional have their contributions reduced weight over time, modelling (LoGarithmically decayed),exponential decay model. EDHCM was introduced by for In EDHCM (Exponentially Decayed HCM) , entropies Ha over Similarly, LDHCM (Linearly Decayed) and LGDHCsan. time in a respectively linear and logarithmic fashion. earlier periods of time, i.e., earlier modifications, have their Both are novel. The definition of the variants follow:(LoGarithmically decayed), have their contributions reduce contribution reduced exponentially over time, modelling an P HCP Fi (j)over time in{a,..,b} (j) = EDHCMand logarithmici)fashion EDHCM a respectively linear was introduced by Has- exponential decay model. i2{a,..,b} e 1 ⇥(|{a,..,b}| (5)Both are novel.LDHCM (Linearly the variantsFi (j) san. Similarly, The definition of Decayed) andfollow: P HCP LGDHCM (LoGarithmically (j) = LDHCM{a,..,b} decayed), have their contributions reduced Pi2{a,..,b} 2 ⇤(|{a,..,b}|+1 i) (6) HCP Fi (j) EDHCM{a,..,b} (j) = P i2{a,..,b} e HCP Fi (j) i) (5 over time in a respectively linear and logarithmic fashion. 1 ⇥(|{a,..,b}| LGDHCM{a,..,b} (j) = i2{a,..,b} 3 ⇤ln(|{a,..,b}|+1.01 i) (7) P Both are novel. The definition of the variants follow: HCP Fi (j) LDHCM{a,..,b} (j) = i2{a,..,b} 2 ⇤(|{a,..,b}|+1 i) (6 where 1 , 2 and 3 arePP decay factors. Fi (j) EDHCM{a,..,b} (j) = the HCP (5) HCP Fi (j) i2{a,..,b} e 1 ⇥(|{a,..,b}| i) LGDHCM{a,..,b} (j) = P i2{a,..,b} 3 ⇤ln(|{a,..,b}|+1.01 i) (7 HCP Fi (j) LDHCM{a,..,b} (j) = i2{a,..,b} 2 ⇤(|{a,..,b}|+1 i) (6) where 1, 2 and 3 are the decay factors. F P HCP i (j) LGDHCM{a,..,b} (j) = i2{a,..,b} 3 ⇤ln(|{a,..,b}|+1.01 i) (7) where 1, 2 and 3 are the decay factors.
  • 57. Design the zen way simplicity clarity uncluttered
  • 58. Design right-brainslides
  • 59. Design right brain slides
  • 60. Be visual
  • 61. Rule #10Vision trumpsall other senses
  • 62. rec all ett er ve ab at ion e ha nfo rmW sua li for vi
  • 63. “ we are wired to pattern ” —Dr. Medina IRSYMCAWTFIBMKGBFBI
  • 64. “ we are wired to pattern ” —Dr. Medina IRSYMCAWTFIBMKGBFBI
  • 65. Visual information are easier to remember Oral 10% 3x Visual 35% 6x Oral & 65% VisualSource: Najjar, LJ (1998) Principles of educational multimedia user interface design (via Brain Rules by John Medina, 2008)
  • 66. don’tdecorate slides add communication values
  • 67. 90 90 % % of the of the freshwater freshwaterworld is in the in our planet isSlide from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynoldsInspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 68. iceice Source: SCAR Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 69. 90 % of the ice in our planetis in Antarctica Inspired by www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 70. 80 % of our planet’s freshwater is ice in the Antarctic 80 % of the world’s freshwater is ice in the Antarctic Source: SCARInspired from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds Slide by www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 71. Bring your message visually Eat only until 80% full
  • 72. Bring your message visually Eat only until 80% full
  • 73. foxy sad happy Use facessmiley undecided angry
  • 74. Find beautySlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
  • 75. DramatizeSlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
  • 76. 2% of the world Use metaphorical imageowns50% of the wealthSlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
  • 77. The poorest 50% of the world owns 1% of the wealthSlide from Christina Quick : http://www.slideshare.net/ChrisQuick/new-rules-for-power-point-presentations
  • 78. 66% of Americans are obese or overweight. All adults 134 million (66%) Women 65 million   (62%) Men 69 million   (71%) Be provocative OECD Factbook 2007Slide from Garr Reynolds: http://www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 79. Text and fonts No more than 2-3 types
  • 80. Text and fontsuse color and size to build contrast
  • 81. Text and fonts Blinking, sparkling, or twirling text is just not cool
  • 82. Text and fonts Ro tation can make the slide more intere sting, but don’t overdo it
  • 83. Reduce to the maxText is redundant People cannot listen and read at the same time
  • 84. Use quotes“Simplicity means the achievement of maximum effect with minimum means ” —Dr. Koichi Kawana
  • 85. Design principles
  • 86. 1 point per slide1
  • 87. Design principles Contrast Repetition Alignment Proximity
  • 88. Contrast
  • 89. Repetitio n of design elem ents gives a co hesive lookR e petitionSlide from Jesse Desjardins: http://www.slideshare.net/jessedee/steal-this-presentation-5038209
  • 90. Alignment
  • 91. Proximity
  • 92. no templates orthe following one
  • 93. Rule of third
  • 94. Use color properly
  • 95. Black: is all about elegance White: is about trust
  • 96. Apply a contrasting colorpalette
  • 97. Choose with tools www.colorschemer.com http://kuler.adobe.com
  • 98. Do not forget that 7-10% of people are color-blind
  • 99. Use images properly
  • 100. Small images Ugly clip art Do not use Distorted imagesWatermarked images
  • 101. Go full quality
  • 102. Have a neutralbackground
  • 103. Make images transparent or use
  • 104. Where to get good images? www.istockphoto.com (pay)
  • 105. Where to get good images? google images
  • 106. Where to get good images? sxc.hu (free)
  • 107. Do not omit the credits Image from irishfireside.com
  • 108. Be consistentStick to your settings
  • 109. a slide costs 0$avoid clutter: make more slides
  • 110. use empty space
  • 111. This is different from...
  • 112. ... this
  • 113. Show the dataA must see:www.ted.com/talks/hans_rosling_shows_the_best_stats_you_ve_ever_seen.html
  • 114. Make the data memorable
  • 115. World of Warcraft users worldwide 11M 9M 2M 2005 2007 2008 Not memorable
  • 116. World of Warcraft users worldwide 1.4 times the swiss population
  • 117. Facebook users800Millions Not memorable
  • 118. World most populated countries 1,333M 1,170M 800M 307M
  • 119. iPod capacity 5 GB vs1,000 songs
  • 120. Break the rules, but do it sparinglySlide from Eduardo S. de la Fuente: http://www.slideshare.net/eduardo.delafuente/the-art-of-presentation-following-the-zen-path-why
  • 121. Some before/after examplesby presentation guru Garr Reynolds
  • 122. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 123. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 124. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 125. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 126. beforeafter after Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 127. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 128. beforeafter Slide from Garr Reynolds: www.slideshare.net/garr/sample-slides-by-garr-reynolds
  • 129. Preparation Design Delivery
  • 130. Rehearse Rehearse RehearseRehearse Rehearse RehearseRehearse Rehearse RehearseRehearse Rehearse Rehearse
  • 131. Spend some time in the light table view
  • 132. Show your passion • show your passion
  • 133. Introduce yourself
  • 134. Start strong
  • 135. Be confident
  • 136. Keep it shortAudience attention steadilydrops after 10 minutes
  • 137. The 10-minute rule The 10-minutes rule High AttentionAttention Low 10 20 30 40 50 Minutes of class time Minutes of class time Source: www.brainrules.net/attention Source: www.brainrules.net/attention
  • 138. do somethingemotionally relevant at each 10-minute mark to regain attention
  • 139. End on a high note
  • 140. Move away from the podium audience screen laptop you
  • 141. Use a remote• use the presenter view
  • 142. Make
  • 143. Make pauses
  • 144. • do not apologize Do not apologize
  • 145. Use Keynote presenter display actually no
  • 146. Remember the B keyB
  • 147. Make good eyecontact
  • 148. Keep lights on• keep the lights on
  • 149. Be preparedCheck the beamer beforehand
  • 150. Body language matters body language 55% voice 38%content7%
  • 151. Be slightly more elegantthan the audience
  • 152. Always recapPreparation Design Delivery
  • 153. Share your work speakerdeck.com www.slideshare.net
  • 154. Resources www.garrreynolds.comwww.ted.com
  • 155. Takeawa ys & DQJohnotes u a’s Credits ules Medin rain R r. fromBWhat all pres enters ne ed to know s) tion (of sort A presenta eynolds by Garr R SEMINAR (I) http://slidesha.re/3mMo3c http://slidesha.re/fausgs Following the ZEN path http://slidesha.re/i8QMa Zen Rocks by Lane Pierce Alberto de Vega http://slidesha.re/8Ykmry Eduardo S. de la Fuente http://slidesha.re/17P2Hh Sample slides Here are a few before/after slides Garr Reynolds
  • 156. Marco D’Ambros Computer science researcher Marco earned a PhD in Informatics from the University of Lugano (Switzerland), and MSc degrees from both Politecnico di Milano (Italy) and the University of Illinois at Chicago (USA). His research interests lie in software engineering, software evolution, and software visualization. He authored more than 30 technical papers, and is the creator of several software visualization and program comprehension tools. Marco is passionate about presentations: He distilled his experience, gained by giving more than 30 talks at international conferences, in this presentation.www.inf.usi.ch/phd/dambros/ On the Evolution of Source Code andwww.linkedin.com/in/dambros Software Defects amzn.com/1460953568www.slideshare.net/marcodambrostwitter.com/marquitodambros