1. Google Docs: An ACE* in the Classroom ITBE Conference 2012 Marcia Luptak *Active learning, Collaboration, and Engagement
2. Benefits of Using Google Docs• not program specific (Word)• not computer specific (PC or Mac); can even be accessed on a smart phone!• continuously saved to the cloud• revision history – can see who did what and when• two or more students can work on a document at the same time• allows students to be active, collaborative, and engaged
3. Setting Up a Shared Document1. Set a personal account at docs.google.com.You can use any email.
4. Setting Up a Shared Document2. Click on “Create:” This will cause a menu to dropdown. Click on “Document.”
5. Setting Up a Shared Document3. Click on “Untitled Document.” This will allow youto rename the document. You will want to name thedocument before sharing.
6. Setting Up a Shared Document4. Click on “Share.”
7. 5. You now have the option to share the document with yourstudents. Enter their emails and let them edit, comment, orview. Click “Share and save” and students will receive an emailinvitation to the shared doc.
8. Setting Up a Shared Document6. Have students go to their email. They simply haveto click on the invitation to have access.
9. Setting Up a Shared Document7. Students can work on the same document at thesame time. I usually set up separate work areas whenwriting collaboratively.
10. Shared Document – Revision HistoryOne of the most valuable tools for me is the revisionhistory. This is located under “File.”
11. Shared Document – Revision HistoryI can go back and see when and how my studentsrevised their essays. The revision history is color-coded.
12. Individual Document – Revision HistoryThis is also beneficial when a single student is workingon a document.
13. Printing and SavingYou don’t have to save with Google Docs. It saves continuouslywhile you work. You can either download the file and print it orjust click “print.”
14. Disadvantages of Google Docs• It is not as “rich” as Microsoft word. It has the same basic tools but does not have items such as spell check and thesaurus.
15. Disadvantages of Google Docs• It has the occasional glitch where it doesn’t let students erase certain text. This seems to be computer-related.• It does take some time for teachers and students to adjust to using a new program.• It doesn’t interact well with course management systems such as Blackboard and D2L.
16. Ideas for Documents• collaborative writing• group review and comment• individual writing assignments• Others?
17. Setting Up a SpreadsheetSetting up a spreadsheet, you go through the same steps as withsetting up a document. Spreadsheets work like Excel.
18. Setting Up a SpreadsheetAgain, this is an abbreviated version of excel, but many of thefeatures are the same.
19. Setting Up a SpreadsheetSpreadsheets do have a type of spell check, but they do notprovide spelling suggestions.
20. Setting Up a SpreadsheetOne interesting tool not available in Excel is adding a gadget.
21. Uses for SpreadsheetsReader response spreadsheet.
22. Uses for SpreadsheetsWord forms spreadsheet.
23. Uses for SpreadsheetsAnd of course, math.
24. Uses for SpreadsheetsOther ideas?
25. Setting Up a FormAgain, go under “create” and “form.” Thisscreen will pop up.
26. Setting Up a FormWrite the question and decide which type ofresponse you want.
27. Setting Up a FormYou can add as many items as you choose.
28. Setting Up a FormAnd you can choose different themes.
29. Setting Up a FormThen set up your sharing options.
30. Using the FormStudents will be sent an invitation and it will openup looking like this…
31. Using the FormHave them click on “Go to live form.”
32. Using the FormAnd now it will look like this…
33. Using the FormHave them give their responses and “submit.”
34. Using the FormNow the chart looks like this…
35. Using the FormClick on “Summary of responses” and you will getthis…
36. Forms Can Be Used for• Get to know you surveys• Class response to a reading (or predictions)• Class response to a video (or predictions)• Quizzes• Others?
37. Setting Up PresentationsAgain, go under “create” and choose “presentation.” Rename the document, but do not share it yet.
38. Setting Up PresentationsAt this point, I create multiple slides so that the students have something to work with.
39. Setting Up PresentationsDepending on the project, I might label the slides so that it is easier to assign them.
40. Setting Up PresentationsI then share the document with my students.
41. Adding Images to PresentationsThere are two ways to add images to Google Docs’ presentations. Sometimes one works better than the other.
42. Adding Images to PresentationsFirst. Go to Google images and select an image
43. Adding Images to PresentationsDouble click on the image; then click on full-size image.
44. Adding Images to PresentationsAt this point, you can do one of two things. First, you can save the image by right-clicking on it.
45. Adding Images to PresentationsMake sure students know where they are saving it! (This is trickier than it sounds.)
46. Adding Images to PresentationsThen go back to Google Docs and go under “Insert” and “Image.”
47. Adding Images to PresentationsThen select “Browse” and find the picture and double click on it. Then click “OK.”
48. Adding Images to PresentationsNow the picture is in the document and ready to be manipulated.
49. Adding Images to PresentationsA second way to insert an image is by taking the full-size image and copying the URL address
50. Adding Images to PresentationsThen go back to Google Docs and go under “Insert” and “Image.”
51. Adding Images to PresentationsChoose “specify an image in URL,” and paste the address in the space. Click “OK.” Now the image is ready to manipulate.
52. Adding Images to PresentationsYou can now manipulate the picture by clicking it or you can resize it by grabbing the corner.
53. Adding Images to PresentationsBe sure to practice both ways of copying images as sometimes one way works with an image and the other doesn’t.
54. Using PresentationsOne of the projects I do with students is a vocabulary presentation.
55. Using PresentationsI assign each student a word or two, and then students do the rest!
56. Using PresentationsAnother project was demonstrating participial adjectives.
57. Using PresentationsMore participial adjectives….
58. Using PresentationsPrefixes project
59. Using PresentationsIn my reading classes, the students put together presentations for different reading skills.
60. Using PresentationsFor these projects, I give the minimum requirements and a rubric, and the students do the rest.
61. Using PresentationsThe best thing is that students decide who is going to do what. I tell them I can see who did or didn’t do the work by looking at the revision history.
62. Using PresentationsI have even used Google Docs to co-develop presentations with colleagues.
63. Using PresentationsOther ideas?
64. Q&AAny questions or comments:Marcia LuptakElgin Community Collegemluptak@elgin.edu*I will do onsite training if requested.
65. Using Google Docs An ACE* in the classroomActive learning,Collaboration, andEngagement