Time Management & Goal Setting: Spinning Plates

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Keeping the Plates Spinning: Time Management & Goal Setting in a Small Office
How do you balance interruptions and planning? How do you meet your departmental goals when the priorities change daily or hourly? How do you keep all the plates spinning and determine which plates are truly important? When schedules are tight, every unexpected occurrence impacts your entire day. No matter how small the interruption, the ripple effects may be felt throughout your organization! You’ll walk away from this session with incredibly practical tools you can use immediately to help you regain a measure of sanity in your work day. Big offices find this helpful too!

You’ll learn:

* 6 powerful tools to help tame the task-list tiger
* how minding your P’s and Q’s can be crucial to getting your important things done
* 4 steps to identifying which goals give you the most return on your investment of time
* and practical ways to “manage up” so that your supervisor or board understands what you do

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Time Management & Goal Setting: Spinning Plates

  1. Time Management and Goal Setting Keeping the Plates Spinning without losing your sanity Marc A. Pitman, The Fundraising Coach, www.fundraisingcoach.com
  2. Who am I? • Certified FranklinCovey Coach • Chosen for Seth Godin’s BullMarket Guide as a person “will shake things up” • Creator of the Extreme Fundraising Ezine (http://fundraisingcoach.com) • Author of Ask Without Fear! and Creating Donor Evangelists
  3. Your Goals?
  4. Tools for Today • The 4Q's • Your Report Card • Managing Up • Pareto Principle • MagnetGoals • Forest & Trees Perspectives
  5. I want to overwhelm you with practical tools.
  6. TOOL #1 :: Q2 Planning Urgent Not Urgent Important Not Important 7 Habits of Highly Effective People
  7. Q2 Planning Urgent Not Urgent Important Crises Deadlines Problems Not Important 7 Habits of Highly Effective People
  8. Q2 Planning Urgent Not Urgent Important Crises Deadlines Problems Not Important Proximate Pressing Popular 7 Habits of Highly Effective People
  9. Q2 Planning Urgent Not Urgent Important Crises Deadlines Problems Not Important Proximate Pleasant Pressing Water Cooler Popular Solitaire 7 Habits of Highly Effective People
  10. Q2 Planning Urgent Not Urgent Important Crises Prevention Deadlines Opportunities Problems Not Important Proximate Pleasant Pressing Water Cooler Popular Solitaire 7 Habits of Highly Effective People
  11. Q2 Planning Urgent Not Urgent Important Crises Prevention Deadlines Opportunities Problems Not Important Proximate Pleasant Pressing Water Cooler Popular Solitaire 7 Habits of Highly Effective People
  12. How Do You Move Into Q2? Interactive
  13. Do You Ever Feel Like This? Insert Video
  14. TOOL #2 :: Pareto – The 80/20 Rule • Italian economy Column1
  15. Pareto – The 80/20 Rule • Italian economy Column1 • You’re clothes
  16. Pareto – The 80/20 Rule • Italian economy Column1 • You’re clothes • Your donors
  17. Pareto – The 80/20 Rule • Italian economy Column1 • You’re clothes • Your donors • Your time
  18. Pareto Principle Exercise Interactive • What’s in your Column1 20% piece of the pie? –Lunch with media –Getting out from behind the desk?
  19. The Myth of Time Management • Time management –Task lists –Usually urgencies only TIME KEEPS MARCHING ON
  20. The Myth of Time Management
  21. The Myth of Time Management
  22. The Myth of Time Management
  23. TOOL #3 :: Managing Up • List tasks • Rank A, B, C • Refine rank 1, 2, 3 • BUT when all priorities are top priorities…what do you do?
  24. TOOL #3 :: Managing Up When all priorities are “top” priorities… what do you do? List tasks all “top” task
  25. TOOL #3 :: Managing Up When all priorities are “top” priorities… what do you do? List tasks all “top” task • List everything
  26. TOOL #3 :: Managing Up When all priorities are “top” priorities… what do you do? List tasks all “top” task • List everything • Ask for guidance
  27. TOOL #3 :: Managing Up When all priorities are “top” priorities… Don’t let what do you do? List the tasks all “top” task • List everything simplicity • Ask for guidance fool you!
  28. TOOL #4 :: Report Card • List tasks • Rank A, B, C • Refine rank 1, 2, 3 • BUT when all priorities are top priorities…what do you do?
  29. Exercise: Personal 1. Choose “Managing Up” or “Report Card” 2. List out “top” priorities 3. Prepare for your boss or circle what you’re “graded” on
  30. Tool #5 :: MagnetGoals • List 100 things to do –Goals –Dreams –Wishes • History of the Future • IDENTIFY MagnetGoals
  31. MagnetGoals • List 100 things to do –Health –Money –Relationships –Travel –Life-long Learning • History of Future
  32. MagnetGoals • Let rest for 2-3 days • Re-read and identify for “MagnetGoals” These are your 20%!
  33. MagnetGoals • Road Map – Goal – What? – When? – Allies & Resources – Obstacles? – Who can help? – Coach or Accountability
  34. Tool #6 :: Get Above the Trees • Easy to neglect • Easy to miss the forest for all the trees
  35. Get Above the Trees • Block out time –Monthly check in • (like at Starbucks) –Block out WEEKLY time • Particularly Sunday & late Friday COMMIT TO IT!
  36. FREEBIE Tool #7 :: Scotty Technique Under promise over deliver
  37. FREEBIE Tool #8 :: Unplug Your PC Incredibly increases focus
  38. Marc A. Pitman, CFCC www.FundraisingCoach.com Give me your cards for a free copy of my “Guide to Email Solicitation” and bi-weekly ezine!

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