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  • Meets the public’s expectation that articles based on NIH - funded research are publicly available 1 . NIH can monitor, mine, and develop its portfolio of taxpayer funded research more effectively. NIH-funded research becomes more prominent, integrated and accessible, making it easier for all scientists to pursue NIH’s research priority areas competitively.
  • It is an easy target and as Crystal Miller would say – it is “low hanging fruit” There is a “compliance team” that is looking for the citations. In January we had several progress reports returned immediately because they had a 2008 date but no Public Access citation. I will discuss later how to handle articles that have a 2008 citation date but do not have to comply.
  • Statutory requirement and a term and condition of the grant award and cooperative agreement
  • Locating publisher information
  • Four Methods – I will demonstrate Method C
  • As of XXXXXX Temporary NIHMS number can only be used for three months – the PMCID number must be provided after that. Investigators are sent e-mails from NIHMS/ Pub Med Central to approve the submission. Until this is done, a PMCID number will not be issued. Effective August 21, 2009, an NIHMSID may be used to indicate compliance with the Public Access Policy for up to three months after a paper is published. After that period, a PMCID must be provided in order to indicate compliance http://grants.nih.gov/grants/guide/notice-files/NOT-OD-09-136.html
  • Effective August 21, 2009, an NIHMSID may be used to indicate compliance with the Public Access Policy for up to three months after a paper is published. After that period, a PMCID must be provided in order to indicate compliance Notice Number: NOT-OD-09-136 Show disclaimer sample https://www.nihms.nih.gov/pmc/articlerender.fcgi?artid=92089#FN1
  • PMC Conversion can take up to three weeks. Designated person (end of submission section) receives notification to review uploaded file and OK submission. - must be done or article will not proceed through system. Author will receive notice to approve the file. Until the file is approved, a PMCID number will not be assigned
  • FILES: separate; embed in word document; convert word to pdf and insert figures Where to find grant information in manuscript: look for acknowledgement section.
  • Gendelman.Howard ropesHEG12

Transcript

  • 1. NIH PUBLIC ACCESS POLICY (Division G, Title II, Section 218 of PL110-161) Effective April 7, 2008 Robin Taylor Department of Pharmacology and Experimental Neuroscience University of Nebraska Medical Center
  • 2.
    • To make published research funded by NIH accessible to everyone (including health care providers, patients, educators and scientists), which helps advance science and improve human health.
    Goal of the NIH Policy University of Nebraska Medical Center
  • 3. Goals of this training
    • How to determine if published research needs to comply
    University of Nebraska Medical Center
    • How to comply
    • How to find resources
  • 4. This Policy is
    • Mandatory
    University of Nebraska Medical Center
  • 5.
      • Any peer-reviewed article that was accepted for publication after April 7, 2008 and is
        • Directly funded by an NIH grant or cooperative agreement active in Fiscal Year 2008 (October 1, 2007- September 30, 2008) or beyond;
        • Directly funded by a contract signed on or after April 7, 2008;
        • Directly funded by the NIH Intramural Program; or
        • If NIH pays your salary
    What does this policy apply to? University of Nebraska Medical Center
  • 6. Important Things to Remember
    • Compliance is not a factor in the evaluation of grant applications. Non-compliance will be addressed administratively and may delay or prevent awarding of funds.
    University of Nebraska Medical Center
    • The NIH Public Access policy is a condition of award for all grants and cooperative agreements active in Fiscal Year 2008 (October 1, 2007- September 30, 2008) and beyond.
    • Principal Investigators and their institutions are responsible for ensuring all terms and conditions of awards are met, even if the PI is not an author .
  • 7. How to Comply – 3 Steps Step 1 – Address Copyright
      • Before a publication agreement or similar copyright transfer agreement is signed make sure that the agreement allows the article to be submitted to NIH in accordance with the Public Access Policy.
    University of Nebraska Medical Center
  • 8.
      • Method A : Publish in a journal that deposits all NIH-funded final published articles in PMC without author involvement.
      • Method B : Make arrangements to have a publisher deposit a specific final published article in PMC .
      • Method C : Deposit the final peer-reviewed manuscript in PMC yourself via the NIHMS .
      • Method D : Complete the submission process for a final peer-reviewed manuscript that the publisher has deposited via the NIHMS .
    University of Nebraska Medical Center Step 2 – Deposit Paper after Acceptance for Publication
  • 9. Step 3 - Cite
      • As of May 25, 2008, articles cited in NIH applications, proposals and progress reports that fall under the Policy and authored or co-authored by the PI include evidence of compliance - PubMed Central ID reference number.
      • PubMed Central (PMCID) - electronic archive of full-text journal articles
      • PubMed (PMID) - database of bibliographic references
      • Only PMCID (or *temporary) numbers/statements meet the NIH Public Access requirement
    University of Nebraska Medical Center
  • 10.
      • Author submitted manuscript: *temporary number
      • Reynolds, A.D., Stone, D.K., Hutter, J.A.L., Benner, E.J., Mosley, R.L., and Gendelman, H.E. Regulatory T cells attenuate Th17 cell-mediated nigrostriatal dopaminergic neurodegeneration in a model of Parkinson’s disease. J. Immunol . 2009. In press. NIHMSID: NIHMS167968
    University of Nebraska Medical Center
      • Author submitted manuscript: PMCID
      • Reynolds, A.D., Stone, D.K., Hutter, J.A.L., Benner, E.J., Mosley, R.L., and Gendelman, H.E. Regulatory T cells attenuate Th17 cell-mediated nigrostriatal dopaminergic neurodegeneration in a model of Parkinson’s disease. J. Immunol . 2010 Mar 1;184(5):2261-71. PMCID: PMC2824790
    How to cite to meet compliance:
      • Journal submitted article: *temporary statement
      • Nowacek, A., McMillian, J., Miller, R., Anderson, A., Rabinow, B., Gendelman, H.E. J. Neuroimmuno Pharmacol . In Press.
      • PMC Journal-In Process
  • 11.
      • Publication did not use NIH funds
      • Li, Y., Bronich, T.K., Chelushkin, P.S., Kabanov, A.V. (2008) Dynamic Properties of Block Ionomer Complexes with Polyion Complex Cores. Macromolecules , 41, 5863-5868. No NIH funds
    University of Nebraska Medical Center How to cite an article that does not need to comply:
      • Publication accepted prior to April 7, 2008
      • Gorantla, S., Liu, J., Wang, T., Holguin, A., Sneller, H.M., Dou, H., Kipnis, J., Poluektova, L., Gendelman, H.E. Modulation of innate immunity by copolymer-1 leads to neuroprotection in murine HIV-1 encephalitis. Glia . 56(2):223-232; 2008. Accepted: 16 October 2007
      • Publication not peer reviewed
      • Nowacek, A. and Gendelman, H.E. Nanotechnology and drug delivery for the nervous system and its relevance for neuroAIDS. Neuroimmunity . In press 2010. Not peer reviewed
  • 12. How to manually submit to PubMed Central:
    • Use the NIH Manuscript Submission (NIHMS) system.
    University of Nebraska Medical Center
      • Deposit the manuscript files in the NIHMS system.
      • 2. Indicate the NIH award(s) to which the article is related:
        • Every year of the award is listed. Only one year needs to be selected.
      • 3. After the NIHMS converts the deposited files to a standard PubMed Central (PMC) format, the PI will receive an e-mail from NIHMS to approve the PMC formatted article for release.
        • NIHMS temporary number can only be used be for three months after date of publication (NOT-OD-09-136).
  • 13. What you need to Submit:
    • PI’s eRA common user name and password or your own “myNCBI” login
    • Files (final peer reviewed)
        • Text of manuscript
        • Figures
        • Tables
        • Supplementary information
      • Types of files: any type that is acceptable to a journal can be submitted.
      • Note: Files can be uploaded separately or as one document.
    • Grant information
        • Usually found in the acknowledgement section of manuscript.
    University of Nebraska Medical Center
  • 14. Disclaimer/Acknowledgement Journals that do not automatically upload a manuscript may require a disclaimer or acknowledgement added to the manuscript. Check journal guidelines. Journal of Neuroimmune Pharmacology - “ The original publication is available at springerlink.com.” The Journal of Immunology - "This is an author-produced version of a manuscript accepted for publication in The Journal of Immunology (The JI). The American Association of Immunologists, Inc. (AAI), publisher of The JI, holds the copyright to this manuscript. This version of the manuscript has not yet been copyedited or subjected to editorial proofreading by The JI; hence, it may differ from the final version published in The JI (online and in print). AAI (The JI) is not liable for errors or omissions in this author-produced version of the manuscript or in any version derived from it by the U.S. National Institutes of Health or any other third party. The final, citable version of record can be found at www.jimmunol.org." University of Nebraska Medical Center
  • 15. NIH Manuscript Submission System
    • http://www.nihms.nih.gov/
    University of Nebraska Medical Center
  • 16. Embargo Information
    • Journals can require that an article not be made available (embargo) until after a certain time period.
      • NIH policy requires articles to be made available within 12 months of publication
    • Embargo dates are listed on the
      • NIH Public Access Journal page
      • Journals’ web sites under NIH Public Access Policy or Copyright/license information
    University of Nebraska Medical Center
  • 17. References and Links
    • PubMed Central
      • http://www.pubmedcentral.nih.gov/
      • Help: [email_address]
    • NIH Manuscript Submission System
      • http://www.nihms.nih.gov/
      • Tutorials: http://www.nihms.nih.gov/web-help/
    • Public Access Frequently Asked Questions
      • http://publicaccess.nih.gov/FAQ.htm#content
      • PMC Demo: http://www.ncbi.nlm.nih.gov/education/pmc
    University of Nebraska Medical Center
  • 18. References and Links
    • PMID : PMCID Converter
      • http://www.ncbi.nlm.nih.gov/sites/pmctopmid
    • Journals that submit articles to PubMed Central
      • http://publicaccess.nih.gov/submit_process_journals.htm
      • Publishers that submit articles to PubMed Central
      • http://publicaccess.nih.gov/select_deposit_publishers.htm
    University of Nebraska Medical Center McGoogan Library http://www.unmc.edu/library/ Favorite Site
  • 19. Goals of this training
    • How to determine if published research needs to comply
    • How to comply
    • How to find resources
    University of Nebraska Medical Center
  • 20. Thank you! Kim Laursen and the UNMC Research Users Group Howard Gendelman, M.D. and Julie Ditter Department of Pharmacology and Experimental Neuroscience University of Nebraska Medical Center
  • 21. University of Nebraska Medical Center University of Nebraska Medical Center