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CMS and Website 2.0 Project [Step.1]
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CMS and Website 2.0 Project [Step.1]

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By detecting and correcting weaknesses early in a technology project\’s life-cycle, organisations can reduce both risk and costs. Find out where the path to creating a secure project framework ...

By detecting and correcting weaknesses early in a technology project\’s life-cycle, organisations can reduce both risk and costs. Find out where the path to creating a secure project framework begins.

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CMS and Website 2.0 Project [Step.1] CMS and Website 2.0 Project [Step.1] Presentation Transcript

  • Content Management System
    & Website 2.0 Project
    Introduction: Project start-up
    22nd November 2006
    Daniel Newman
    INTERNATIONAL PROJECT MANAGER
  • Agenda
    Introduction: Snapshot
    Meeting Objectives
    Key deliverables - Quick view
    The Project Management Team
    Project Board
    Project Team
    Review Team
    Questions
    Lift-Off
  • Introduction
    The importance of this presentation is to make you all aware;
    that to deliver the CMS & Website 2.0 project we need a framework.
    That framework is called the Project Management Team.
    This presentation gives an outline of what the Project Management
    Team is, why we need it, its roles and its responsibilities in delivery
    of this project.
    .
    Obviously, this requires YOUR input.
  • Snapshot
    Because we all have responsibilities to other areas in the
    business, it is critical to have an overview of what this
    project is about, and where we fit in.
    Business Needs
    Business
    User
    Solutions
    Web Strategy
    Review
    New content
    management system
  • Meeting Objectives
    1
    To give a high level overview of the required framework for delivery of the CMS & Website 2.0
    To obtain agreement from the proposed Project Board that they are committed to working together as a team.
    For the Project Board to agree next steps, arising from their first viewing of the Project Brief, sent out yesterday.
    2
    3
  • Key Deliverables
    Quick view
    The CMS & Website 2.0 project key deliverables are;
    New Content Management System (CMS).
    • User acceptance of the new CMS.
    • Migration of all existing web site content to the new CMS.
    Implementation of agreed upon web strategy recommendations.
    • To be defined (3rd Party Supplier)
  • The Project Management TeamRoles & Responsibilities
  • Project Management Team
    The Project Management Team consist of:
    PROJECT
    BOARD
    Review
    TEAM
    PROJECT
    TEAM
  • Project Management Team
    They are responsible for:
    Executive direction
    Review
    PROJECT
    BOARD
    Review
    TEAM
    PROJECT
    TEAM
    Daily Operations
  • Project Management Team
    This is how the team works
    Assigns
    PROJECT
    BOARD
    Reports
    Assigns
    PROJECT
    TEAM
    Monitors
    Approval/
    Decline
    Review
    TEAM
    Reports
    Reports
  • Project Management Team
    Authority Level
    CEO
    Time and cost parameters
    Ultimate accountability
    Key decision maker
    PROJECT CHAMPION
    Executive
    EXECUTE
    IT Director
    Director
    PROJECT SPONSOR
    Senior User
    SOLUTIONS
    (INTERNAL)
    Support
    SUPPORT
    User resource
    User requirements are met
    Product must provide user benefits
    Must achieve the results
    Required by the Senior User
    Accountable for the quality of all delivered Product s
  • Project Management Team
    Communication Plan
    Method
    Provider
    Frequency
    PROJECT BOARD
    Review Team
    Project Team
    External supplier
    Monthly
    Report
    Meeting
    Collaboration Site
    Email
    Fax
    Telephone
    Meeting
    Review Team
    Project Board
    External supplier
    Team members
    PROJECT TEAM
    Daily
    Review TEAM
    Report
    Meeting
    Project Board
    Project Manager
    Weekly
  • Project Management Team
    This is why we need the team
    1.To plan and coordinate resources.
    2.To obtain sufficient definition of the key deliverables.
    3.To work as a team,providingthe best possible estimates on time and cost.
    4.To avoid delivery of products that are unacceptable or unusable.
    5.To avoid any lack in communication.
    6.To provide good measurable progress showing theexact status of the
    project (visibility at all times).
  • Project BoardRoles & Responsibilities
  • Project Board
    A Project Board is required because the
    project must have :
    1. Direction to be delivered successfully
    (authorisation, closure, etc).
    2. A project initiation document to act as a
    “How to do” guide.
    3. An agreed upon Project Team.
    4. Advice and guidance if the project faces
    any major threats.
    5. A review of each project milestone.
  • Project Board
    CEO
    Project Champion
    Laine
    Project Sponsor
    BOARD
    Obama
    Project Client
    Chambers
    Solutions
    JCC
    HR Consultant
    3rd Party Supplier
    External Supplier
    Located in the Project Team
    Neutral Project Board
  • Project Board
    They are responsible for;
    Approve /
    Decline
    PROJECT
    BOARD
    Direction
    Advice & Guidance
    Project PR
  • Project TeamRoles & Responsibilities
  • Project Team
    A Project Team is required because the project :
    1. Needs to be investigated (SCOPED).
    2. Needs to be DESIGNED to meet
    requirements.
    3. Needs to BUILD the designed products.
    4. Needs to TEST the built products.
    5. Needs to REVIEW the product.
  • Project Team
    Emmanuel
    Development
    Olivier
    Usability Expert
    External Supplier
    IS
    Development
    3rd Party Supplier
    Consultants
    Dan
    Project Manager
    IS
    Development
    Located on the Project Board
  • Project Team
    They are responsible for;
    3
    Builds
    5
    Tests
    2
    PROJECT
    TEAM
    Designs
    6
    Delivers
    1
    Scopes
    7
    Reviews
  • Review TeamRoles & Responsibilities
  • Review Team
    A Review Team is required because :
    1. Project Board cannot do everything, they
    do not have the time!
    2. Questions throughout the project need to
    be asked; is it really going well?
    3. The stakeholders need to know that the
    project is on track to deliver what it
    promised.
    4. Nothing should be hidden in the project.
    5. To confirm that nothing that was agreed
    to be delivered has been missed out.
  • Review Team
    Michael
    Project Champion
    Britta
    Project Sponsor
    Ronnie
    Project Client
    Thierry
    Internal Solutions
    JCC
    HR Consultant
    Nikolaj
    External Solutions
    Is everything OK?
  • Review Team
    They are responsible for:
    Check
    PROJECT
    Review
    TEAM
    Visibility
    Focus
    Control
    Added-Value
  • Key Deliverables
    Reminder
    The CMS & Website 2.0 project key deliverables are;
    New Content Management System (CMS).
    • User acceptance of the new CMS.
    • Migration of all existing web site content to the new CMS.
    Implementation of agreed upon web strategy recommendations.
    • To be defined (3rd Party Supplier)
  • Start-up Steps
    1. CREATE
    Project Management Team
    2. DEFINE
    Project Objectives
    3. IDENTIFY
    Solution (plus production)
    4. ANALYSE
    Business Case / Risks
    5. PLAN
    The actual work involved
    We are here
    First steps for delivery of the CMS and Website 2.0 project.
  • Questions?
    Do not be afraid to ask any questions,
    they help us to learn!
    You can also use our project discussion board
  • Thank you for your participation
  • Clients include:
    ABC News
    Amadeus
    GSK
    HMV
    IBM
    Interactive1
    J Sainsbury Plc
    Knight Frank
    LBNL
    Mobilkom Austria– Vipnet
    National Westminster Bank
    PwC
    The British Council
    The European Society of Cardiology
    Daniel Newman
    INTERNATIONAL PROJECT MANAGER