How to convert pdf to excel

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Document conversion from one form to other can be done through multiple ways, either manually or automatically. Let us take the case of converting files available in PDF form to excel format.

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How to convert pdf to excel

  1. 1. How to Convert PDF to Excel
  2. 2. How to Convert PDF to Excel The article discusses the multiple ways in which a PDF file can be converted to Excel format. Excel spreadsheets have wide applications in business, displaying important financial information and other data relevant to its functioning. As most of the business functions relies greatly on IT and internet, excel continues to be a vital tool for the effective running of business. Excel offers a grid-like platform where you can enter and transform data into formatted information, and can make use of features such as charts and graphs. Document conversion from one form to other can be done through multiple ways, either manually or automatically. Let us take the case of converting files available in PDF form to excel format. Manual conversion includes data entry of information available in PDF page to excel spreadsheet. Manual Conversion from PDF to Excel Method I: Single File Conversion • Open a PDF and OCR if it was originally scanned. Document—> OCR Text Recognition • Select the Select Text tool (cursor). • Hold down the ALT (CMD on the Mac) key to make a rectangular selection over a table in the document. Your cursor will change shape to • With the text still selected right-click and chooses “Open Table in Spreadsheet.” • The table data will open in Excel. Method II: Batch Conversion www.managedoutsource.com 1-800-670-2809
  3. 3. Choose File—> Export—> Export Multiple Files Click the Add Files button at the top of the window and locate your source PDFs The Output Options window appears as www.managedoutsource.com 1-800-670-2809
  4. 4. Click Browse to select a folder for the Excel output. Click OK Automatic Conversion from PDF to Excel There several advanced software applications to create, convert, merge, and split PDF files. Most are simple and exceptionally easy to use and act as an excellent alternative to other slower and more complicated PDF readers. Five such software are: • Soda PDF 6: This software can turn any PDF and text locked into its images into a fully editable document with Optical Character Recognition OCR technology www.managedoutsource.com 1-800-670-2809
  5. 5. • 123PDFConverter: 123PDFConverter is a simple solution to the problem of converting PDF files into easy-to-use, editable Excel and Word files, images and Postscript. It works fast and saves precious time. The formatting of the original document is retained after conversion and all the text, layout, images and tables are retained intact. It is available in multiple languages and allows batch as well as partial conversion. • Adobe® Acrobat® XI: This software turns your PDF document into an editable Excel file and takes the strain out of analyzing data. The entire PDF file can be saved as an Excel file that is ready for use and reformatting fonts or table layouts is not necessary. If is is necessary to edit or analyze only some of the information in the PDF file, the Acrobat XI PDF to Excel converter makes it easy to select and export just these pieces. It also allows copying and pasting of parts of a PDF right into an Excel workbook. It can turn scanned tables into editable data. Paper printouts can be scanned to PDF and the data converted to text that can be edited and analyzed in Excel. • PDF2XL by CogniView: This is easy to use, accurate, and fast. It comes with multi language capabilities and offers advanced editing and tweaking as well as multiple page conversion. Paper documents can be scanned directly to Excel. • Abbyy FineReader: This is ideal when the need is to convert large tables with huge amounts of data into Excel. It offers excellent text recognition accuracy and conversion capabilities and virtually eliminates retyping and reformatting. This OCR software features intuitive use and one-click automated tasks and provides results in fewer steps. It supports text recognition for up to 190 languages. Microsoft Excel offers many benefits: Build Great Charts: Excel builds great charts that allow businesses to unlock the potential of their data. Data inserted in rows and columns can be sorted, filtered, added, or subtracted using formulas. It can be represented in the form of pie www.managedoutsource.com 1-800-670-2809
  6. 6. charts, graphs and clustered columns, which can add extra emphasis to business reports and marketing material. Allows conditional formatting: Excel spreadsheets can be formatted using different color shades, bold and italics, so that each column can be differentiated from the other. This kind of representation is mostly useful when presenting accounting information such as the pre-tax profit and the balance being carried forward by the company. Users have the option to select an appropriate coloring scheme via a quick analysis button and then utilizing the formatting tab. Helps in Identifying Trends: Presenting data in the form of charts or graphs helps to identify the key trends emerging from the information. It allows trend lines to be extended beyond the graph to offer predictions of future activity. Such forecasts are helpful for building successful business strategies. Brings data together: Excel allows the grouping of information from various files and documents to a single location. Moreover, it has the facility to import text and images from other spreadsheets. Additional objects as well as other spreadsheets can be added using the insert tab. Allows Online Access: The information can be accessed by and shared among multiple users from anywhere on a web-enabled PC, laptop, smart phone or tablet that allows access to Excel. Manually converting volumes of PDF files into Excel format is virtually impossible. Even automated conversion can be difficult and time consuming to manage in- house. That’s why document conversion services are a popular option. A professional document conversion company can handle volume conversion from PDF and Word format to Excel accurately and within short turnaround time. www.managedoutsource.com 1-800-670-2809
  7. 7. charts, graphs and clustered columns, which can add extra emphasis to business reports and marketing material. Allows conditional formatting: Excel spreadsheets can be formatted using different color shades, bold and italics, so that each column can be differentiated from the other. This kind of representation is mostly useful when presenting accounting information such as the pre-tax profit and the balance being carried forward by the company. Users have the option to select an appropriate coloring scheme via a quick analysis button and then utilizing the formatting tab. Helps in Identifying Trends: Presenting data in the form of charts or graphs helps to identify the key trends emerging from the information. It allows trend lines to be extended beyond the graph to offer predictions of future activity. Such forecasts are helpful for building successful business strategies. Brings data together: Excel allows the grouping of information from various files and documents to a single location. Moreover, it has the facility to import text and images from other spreadsheets. Additional objects as well as other spreadsheets can be added using the insert tab. Allows Online Access: The information can be accessed by and shared among multiple users from anywhere on a web-enabled PC, laptop, smart phone or tablet that allows access to Excel. Manually converting volumes of PDF files into Excel format is virtually impossible. Even automated conversion can be difficult and time consuming to manage in- house. That’s why document conversion services are a popular option. A professional document conversion company can handle volume conversion from PDF and Word format to Excel accurately and within short turnaround time. www.managedoutsource.com 1-800-670-2809

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