The article discusses how document scanning and digitization is helping oil and gas industry to increase productivity

1. Document Scanning Improves
Operational Efficiency in the Oil
and Gas Industry
The article discusses how document scanning and digitization is
helping oil and gas industry to increase productivity

2. www.managedoutsource.com 800-670-2809
The oil and gas industry is subject to laws of various regulatory bodies and restrictive
measures. Companies need to automate their document processes to minimize risks,
manage project value chains, organize deliverables from numerous contractors, and
present records that can be readily audited. Document scanning and conversion of
documents to digital format helping them do all of this and is transforming the way
in which oil and gas firms manage critical data.
Data security is another major concern of the industry, especially when dealing with
documents on litigation, auditing, and other confidential matters. By scanning hard
copy documents and maintaining them in digital format, it is possible to prevent
unauthorized access and data breaches to a great extent. Digital documents enable
organizations in the energy sector to successfully streamline and gain tighter control
over mission-critical processes.
Importance of Scanning Oil and Gas Records
The departmentalized nature of the work, the rate at which wells are drilled, and the
unhurried pace at which prospects are evaluated are all processes that leave no time
to manage the data, which is crucial for ensuring success in this sector. Other factors
that makes scanning and digitization important for oil and gas records are:
Rich in geological data, oil and gas records have a high cash value that can
help the company reach new heights
It is necessary to preserve oil and gas records for a long time. The geological
records, mineral rights, royalty agreements, and maintenance records are
voluntarily stored for very long retention periods. Long term storage
demands the conversion of documents to digital format.

3. www.managedoutsource.com 800-670-2809
Oil and gas companies have hundreds of technicians, geologists, land men
and other employees in the field in countries spread across globe. They are
constantly in need to access and share documents, files and records. Scanned
documents can be easily transmitted and shared over long distances in real
time, without any hassles.
Documents in electronic format can stored inexpensively and easily protected
for disaster recovery purposes. The value of the documents can be enhanced
by making them searchable using OCR technology.
Scanning Oil and Gas Records Improves Efficiency
With computerized records, it is possible to:
Increase operational efficiency: Managing and maintaining plants,
installation, refineries and other assets is critical as far as oil and gas
companies are concerned. Intelligent capture of information via scanning and
digitization helps optimize processes, reduces costs for storage and transfer,
and helps the company achieve a competitive edge.
Regulatory compliance and reduced risks: Digitizing documents helps oil
and gas companies adhere to industry regulations by facilitating consistent
and timely management of data, easier audits, and compliance. This helps
avoids costly legal battles.

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Paperless office: Digitization helps in reducing the number of paper
documents in the office, allowing quicker access to and easier retrieval of
records.
Addresses complex communication needs: Digitization allows easy
communication between geographically separated employees, suppliers,
contractors and other groups.
Organizations are constantly seeking effective ways to reduce costs and improve
their processes and intelligent capture of data via scanning and digitization offers
real benefits for the oil and gas industry. Paper-based information connected into
electronic processes and systems can be processed and manipulated in a variety of
ways to extract useful insights and enhance efficiency and productivity.