Government Develops a Document Management System for Improved Animal Traceability

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Efficient veterinary document management can improve animal traceability and help in disease control.

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Government Develops a Document Management System for Improved Animal Traceability

  1. 1. Government Develops a Document  Management System for Improved Animal  Traceability The Washington Department of Agriculture is developing an animal traceability system to ease search and accessibility of cattle records. Efficient veterinary document management can improve animal traceability and help in disease control, says an expert and the department is going by his advice. An efficient and accurate animal disease traceability system would be able to easily identify diseased and at-risk animals, which would allow the department to take quick action. The aim of the Animal Disease Traceability (ADT) project is to modernize methods and processes for the collection, storage and query of animal health, animal movement and change of ownership information in order to achieve current and future objectives. Need for Animal Traceability System to be in Digital Format The efficiency of document management would depend on digitization of the records Documents in the Department of Agriculture include information on animal movement, change of ownership, brand information, and disease and test reports. Records that are paper-based would have to be converted to electronic format. This would involve document scanning as well as data entry. Automated entry can minimize manual data entry and automatically capture and deliver accurate data into document management systems. Digital document management is superior in many ways: • Paper documents are difficult to search out, access and manipulate, while electronic documents come with advanced search capabilities. • Digital documents can be easily converted from one format to another. www.managedoutsource.com (800) 670 2809
  2. 2. • Digitization improves the security of the records as they can be password protected. • Electronic documents can be easily stored and preserved with backup for disaster recovery. The electronic animal traceability system would offer many benefits: o Ease of management of documents o Allows instant sharing of documents among relevant personnel wherever they are located which enhances animal traceability and regulatory compliance o Makes it easy to find specific information easily and quickly o Improves accuracy and legibility of documentation The animal traceability system would include information on documents showing animal movement, change of ownership, brand information and disease and test records. Filling the existing gaps in the data would help officials locate affected animals easily and steps can be taken to prevent the spread of the disease. Without the animal traceability system, it would be impossible to successfully identify the outbreak of an infectious animal disease, or to respond effectively to a chemical residue incident. In any industry, the organized collection, processing of information in accordance with defined procedures is much easier with professional help from a document management company. www.managedoutsource.com (800) 670 2809

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