1. MAMTA KEDIA A-178/8, Dayanand
Colony Lajpat Nagar4
Email: mamta_kedia@yahoo.co.in New Delhi-24
Mobile: 9910213120
Distinguished Executive Assistant with 16 + years of experience in coordinating office
management and special projects with a high degree of efficiency. Serve as a SPOC for
Leadership team, clients and vendors to ensure proper lines of communication.
Excellent communication skills, problem solving abilities, and can maintain high level of
confidentiality.
Aug’2014 till date
Manager Assistant to the Partners & Principals at Bain & Company
• Provide administrative and secretarial support to Partners/Principals.
• Coordinate & manage conferences, meetings and special events, cost review
meetings, BD meeting, client meeting, etc.
• Prepare PowerPoint presentations for external/ internal requirements.
• Draft and type correspondence, manage reports, MOM and handle extensive
travel arrangements during special events and meetings
• Calendar Management - Maintain the business calendar of events and daily
schedule of the PMG’s ensuring he is briefed and provided with relevant
materials for meetings and appointments.
Travel Arrangements - Supervise all international and domestic travel
arrangements (airline, hotel, car service, etc.) for the PMG.
• Expense Management – Collating and filing travel and miscellaneous expenses
incurred by PMG’s while travelling for official meetings, submitting the
reimbursements on their behalf.
• Assisting HR in coordinating with consultants in scheduling interviews and in
coordinating Monthly town halls(informal official meetings)
Jan’2012 to Aug’2013
Executive Assistant to MD at Radico Khaitan Ltd
• Conducting constructive background searches and find synergies on potential
government and private sector agencies.
• Maintain schedule and coordinate appointments, manage the calendar. Taking
care of the personal bank statements, investments and card statements
• Drafts and edits correspondence, such as letters, memos, emails, or documents
such as meeting minutes or PowerPoint presentations as necessary.
• To monitor tasks delegated by the MD to various departments on new
business opportunities to ensure that completed work is achieved to agreed
deadlines.

2. • Travel arrangements and hotel bookings. Maintain pro-active liaison for airline
bookings, car hiring and also for obtaining visas another documents from
concerned agencies
• Manage and supervise the Guest Relations programs as assigned under the
direction and supervision of the Management.
• Ensure service to guest is of high quality level, involvement in guest response
system via mail, telephone or in person.
• Supervise and direct the activities of support staff, such as vendors,
housecleaning and their personnel. Act as a liaison with all guests requiring
special needs and requirements.
January’2008 – Aug’2010
Senior Executive Assistant to CEO at ACL Wireless Ltd
Secretarial Profile:
• Managing CEO’s calendar and fixing up appointments.
• Handling telephone calls, faxes, mails pertaining to CEO, screening and
forwarding the relevant information to the CEO, research relevant information
via the Internet
• Responsible for all confidential matters pertaining to the Top Management in
the interest of the company.
• Performing the secretarial duties such as organize, operate and maintain a
comprehensive filing system for the CEO, taking care of the credit card bills,
personal bank accounts and the investment portfolio of the CEO.
• Coordination with the Personal Chartered Accountant and Investment advisor of
the CEO.
Travel Coordinator/Administrative Duties:
• Assisting in scheduling and planning for events, such as meetings, conferences,
presentations, and dinners, which may include coordinating arrangements for
participants, handling logistics, preparing and disseminating materials.
• Preparing travel reports which includes new travel requests, visa requests and
Travel expense.
• Amendment in travel policy as and when required relating to employee Per Diem
and lodging claims
HR Duties:
• Taking care of Training and development of employees, which includes selection
of external trainers, nomination of employees for training and taking training
feedbacks for any improvement.
• Supervision of library, which includes acquisition, issuing and recording of books
and magazines
• Supervision of EHRIS, an employee friendly intranet software carrying basic
information of employees and company policies.
• Maintaining Event/Conference calendar, assist in the organization of events i.e
handling activities from registration of delegates to their travel related
arrangements.

3. March’2006 – December’2007
Secretary cum Coordinator in Birlasoft India Ltd
• Report directly to the Vice President
• Manage details of multi-party conference calls, in-house and off-site meetings
and luncheons, travel arrangements, calendars, itineraries, agendas and
preparation of expense reports.
• Organize the planning of trade shows, conventions and seminars; handle
booking of location.
• Prepare required registration forms and process payment of related fees.
• Follow-up with Accounts Payable Department to ensure invoices are paid on
time.
• Collaborate with printers on the design and printing of logo changes, letterhead,
envelopes, business cards, literature, presentation folders and product line
inserts at agreed-upon rates.
• Handle inventory and requisitioning of supplies; research to secure savings on all
items
• Coordination with different agencies i.e NGO’s and institutions for membership
of Vice President
• To manage the entire cross-functional role and to become an interface between
the Vice President and the regional offices across India
July’2003-’Feb’2006:
Executive Assistant at Boston Consulting Group
• Prepare and analyze the Monthly MIS sent by Finance department
• Collaborate with various levels of management to gather information pertaining
to key issues.
• Communicate with external contacts to properly handle direction of business
relations and distribution of company literature. Follow through with meeting
arrangements as needed.
• Coordinate the interviewing process between management and ‘new hire’
candidates; Assist out-of-town candidates with travel, hotel and car service
arrangements.
• Organize details of off-site functions involving participants’ availability, securing
of location, menu choices, travel arrangements and material preparation, i.e.
correspondence, charts and slide presentations.
• Process expense reports and invoices reflecting proper adherence to center
budget codes.
• Assess assignments to determine the prioritization of work flow; Screen calls and
mail.
• Devise and maintain extensive filing system and corresponding cross-referenced
list
Nov’1998 to May’2003:
Office Secretary in Standard Charted Bank

4. • Coordinate with various staff for operational support activities of the unit; serve
as a liaison between departments and operating units in the resolution of day-
to-day administrative and operational problems.
• Provide administrative/secretarial support for various departments/divisions
such as answering telephones, assisting visitors and resolving a range of
administrative problems and inquiries.
• Schedule and coordinate meetings, interviews, appointments, events and other
similar activities for supervisors, which also includes travel and lodging
arrangements
Educational Qualification:
• High School from Central School,New Delhi
• B.Com from Gargi College,Delhi University
• MBA (HR & International Trade) from IMT Ghaziabad
• Diploma in Network Centric Computing from NIIT ,Delhi
Professional skills :
Well versed with Ms-Dos, MsWord, Excel, PowerPoint
Knowledge of typing with a speed of 50 wpm and 2000 depression per hour
Skills/Strengths:
• Innovative and creative thinker.
• Have a very high level of personal and professional integrity and trustworthiness
• Have a strong work ethic and require minimal direction
• Work well independently as well as part of a team
• Thrive in a fast-paced and fun environment
Current Package: 10.96 lacs P.A
Expected CTC: 30% hike (Negotiable)
References:
1. Mr. Rajiv Jain– VP-Finance, Radico Khaitan Ltd, Plot No. J-I, Block B-I, Mohan Co-
operative Industrial Area, Mathura Road, New Delhi-110044. Contact:
9871516781
2. Mrs Shuchi Sharma – Director HR,ACL Wireless Ltd, 1st Floor Tower-D
Logix Technopark Sec-127 Noida-201301 Contact: 9810377319
Date:
Place: (Mamta Kedia)
MAMTA KEDIA