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Discovering Computers
& Microsoft Office 2010
PowerPoint Chapter 3
Reusing a Presentation
and Adding Media
Objectives
•
•
•
•
•

Color a picture
Add an artistic effect to a picture
Delete and move placeholders
Align paragraph text
Copy a slide element from one slide to another

Reusing a Presentation and Adding Media

2
Objectives
•
•
•
•
•
•

Ungroup, change the color, and regroup a clip
Insert and edit a video clip
Insert audio
Control audio and video clips
Check for spelling errors
Print a presentation as a handout

Reusing a Presentation and Adding Media

3
Project – Presentation with
Video, Audio, and Pictures with Effects

Reusing a Presentation and Adding Media

4
General Project Guidelines
•
•
•
•
•

Use the color wheel to determine color choices
Vary paragraph alignment
Use multimedia selectively
Use handouts to organize your speech
Evaluate your presentation

Reusing a Presentation and Adding Media

5
Coloring a Picture
• With the picture selected, click the Color button
on the Picture Tools Format tab to display the
Color gallery
• Point to the desired color to display a live preview
of the adjustment on the picture
• Click the desired color to apply this correction

Reusing a Presentation and Adding Media

6
Coloring a Picture

Reusing a Presentation and Adding Media

7
Adding an Artistic Effect to a Picture
• With the picture selected, click the Artistic Effects
button on the Picture Tools Format tab to display
the Artistic Effects gallery
• Point to the desired artistic effect to display a live
preview of the adjustment
• Click the desired artistic effect to apply the
correction

Reusing a Presentation and Adding Media

8
Adding an Artistic Effect to a Picture

Reusing a Presentation and Adding Media

9
Changing the Stacking Order
• With the object selected, click the Send Backward
button arrow on the Picture Tools Format tab to
display the Send Backward menu
• Click Send to Back to move the object underneath
all slide objects

Reusing a Presentation and Adding Media

10
Resizing a Placeholder
• Click the border of the placeholder to select it.
Point to one of the sizing handles so that the
mouse pointer changes to a two-headed arrow
• Drag the sizing handle until the placeholder is the
desired size

Reusing a Presentation and Adding Media

11
Moving a Placeholder
• With the placeholder selected, point to an area of the
border between two sizing handles so that the mouse
pointer changes to a four-headed arrow
• Drag the placeholder to the desired location
• Click to set the placeholder in its new location

Reusing a Presentation and Adding Media

12
Aligning Paragraph Text
• Click somewhere in the paragraph to align to
position the insertion point in the paragraph to be
formatted
• Click the desired alignment button on the Home
tab in the Paragraph group to align the paragraph

Reusing a Presentation and Adding Media

13
Deleting a Slide
• Right-click the slide to delete in the Slides tab to
display the shortcut menu
• Click Delete Slide to delete the slide from the
presentation

Reusing a Presentation and Adding Media

14
Changing Views
• Click the desired view button in the lower right of
the PowerPoint window to change the view of the
presentation

Reusing a Presentation and Adding Media

15
Copying a Clip from One Slide to Another
• Click the desired clip to select it, and then click
the Copy button on the Home tab
• Display the slide to paste the clip, and then click
the Paste button on the Home tab to insert the
clip

Reusing a Presentation and Adding Media

16
Zooming a Slide
• Drag the Zoom slider to change the zoom level

Reusing a Presentation and Adding Media

17
Ungrouping a Clip
• With the clip selected, click Format on the Ribbon
to display the Picture Tools Format tab
• Click the Group button on the Picture Tools
Format tab to display the Group menu
• Click Ungroup on the Group menu

Reusing a Presentation and Adding Media

18
Ungrouping a Clip

Reusing a Presentation and Adding Media

19
Changing the Color of a Clip Object
• Click outside the clip area to display the clip
without the sizing handles around the objects
• Click the desired object in the clip
• Click the Shape Fill button arrow on the Drawing
Tools Format tab to display the Shape Fill gallery
• Point to the desired color to display a live preview
of the color
• Click the color to change the object’s color
Reusing a Presentation and Adding Media

20
Changing the Color of a Clip Object

Reusing a Presentation and Adding Media

21
Deleting a Clip Object
• Click the desired object in the clip
• Press the DELETE key to delete the object

Reusing a Presentation and Adding Media

22
Regrouping Objects
• With the clip selected, click the Drawing Tools
Format tab and then click the Group button to
display the Group menu
• Click Regroup to combine all the objects

Reusing a Presentation and Adding Media

23
Inserting a Video File
• Click the Insert Video button on the Insert tab to
display the Insert Video dialog box
• Navigate to the video location, and then click the
desired video to select the file
• Click the Insert button to insert the movie clip

Reusing a Presentation and Adding Media

24
Inserting a Video File

Reusing a Presentation and Adding Media

25
Trimming a Video File
• Click Playback on the Ribbon to display the Video
Tools Playback tab. Click the Trim Video button to
display the Trim Video dialog box
• Point to the start point, which is indicated by the
green marker on the left side, so that the mouse
pointer changes to a two-headed arrow
• Drag the green marker to the desired start time
• Drag the red marker to the desired end time
• Click the OK button
Reusing a Presentation and Adding Media

26
Trimming a Video File

Reusing a Presentation and Adding Media

27
Adding Video Options
• If necessary, click Playback on the Ribbon to
display the Video Tools Playback tab. Click the
Start box to view the Start menu
• Click the desired option
• If desired, click the Play Full Screen check box
• Click the Volume button and click the desired
volume

Reusing a Presentation and Adding Media

28
Inserting an Audio File
• Click Insert on the Ribbon to display the Insert tab
and then click the Insert Audio button arrow to
display the Insert Audio menu
• Click Clip Art Audio in the Insert Audio menu to open
the Clip Art task pane
• Click the ‘Results should be’ box arrow and then click
the ‘All media types’ check box to remove the check
mark from each of the four types of media files
• Click the Audio check box to place a check mark in it
Reusing a Presentation and Adding Media

29
Inserting an Audio File
• Type the desired search text in the Search for text
box, and then click the Go button
• Point to the desired clip to display the properties of
the file
• Right-click the clip to select the clip and to display the
Edit menu
• Click Preview/ Properties to display the
Preview/Properties dialog box and to hear the clip
• Click the Close button to close the dialog box
• Click the desired clip in the results list to insert the
file
Reusing a Presentation and Adding Media

30
Inserting an Audio File

Reusing a Presentation and Adding Media

31
Adding Audio Options
• With the audio clip selected, click Playback on the
Ribbon to display the Audio Tools Playback tab.
Click the Start box to display the Start box menu
• Click the desired option in the Start menu
• If desired, click the Loop until Stopped check box
to place a check mark in it
• If desired, click the Hide During Show check box to
place a check mark in it
Reusing a Presentation and Adding Media

32
Adding Audio Options

Reusing a Presentation and Adding Media

33
Adding a Video Style
• With the video selected, click Format on the
Ribbon to display the Video Tools Format tab
• Click the More button in the Video Styles gallery
to expand the gallery
• Point to the desired style to display a live preview
of that style applied to the video on the slide
• Click the desired style to apply the style to the
selected video
Reusing a Presentation and Adding Media

34
Adding a Video Style

Reusing a Presentation and Adding Media

35
Resizing a Video
• With the video clip selected, drag a sizing handle
until the video is the desired size

Reusing a Presentation and Adding Media

36
Inserting a Movie Clip
• Click the Picture button on the Insert tab to
display the Insert Picture dialog box
• Navigate to the desired movie clip to insert, and
then click the file to select it
• Click the Insert button to insert the movie clip into
the slide

Reusing a Presentation and Adding Media

37
Inserting a Movie Clip

Reusing a Presentation and Adding Media

38
Finding and Replacing Text
• Click the Replace button on the Home tab to display
the Replace dialog box
• Type the text to find in the Find what text box
• Press the TAB key, and then type the desired text to
replace with in the Replace with text box
• Click the Replace all button to instruct PowerPoint to
replace all occurrences of the Find what word(s) with
the Replace with word(s)
• Click the OK button
• Click the Close button
Reusing a Presentation and Adding Media

39
Finding and Replacing Text

Reusing a Presentation and Adding Media

40
Finding and Inserting a Synonym
• Right-click the word for which you are searching a
synonym
• Point to Synonyms on the shortcut menu to
display a list of synonyms for this word
• Click the Synonym you want on the Synonyms
submenu to replace the existing word

Reusing a Presentation and Adding Media

41
Finding and Inserting a Synonym

Reusing a Presentation and Adding Media

42
Adding Notes
• Click the Notes pane, and then type the desired
text

Reusing a Presentation and Adding Media

43
Checking Spelling
• Click Review on the Ribbon to display the Review
tab
• Click the Spelling button to start the spelling
checker and display the Spelling dialog box
• Click the desired action for each misspelled word
located
• When finished, click the OK button

Reusing a Presentation and Adding Media

44
Checking Spelling

Reusing a Presentation and Adding Media

45
Inserting a Slide Number
• Display the Insert tab and then click the Insert
Slide Number to display the Header and Footer
dialog box
• Click the Slide number check box to place a check
mark in it
• If desired, click the ‘Don’t show on title slide’
check box to place a check mark in it
• Click the Apply to All button to close the dialog
box and insert the slide number
Reusing a Presentation and Adding Media

46
Inserting a Slide Number

Reusing a Presentation and Adding Media

47
Previewing and Printing a Handout
• Click File on the Ribbon to open the Backstage view
and then click the Print tab
• Click Full Page Slides in the Settings area to display
the Full Page Slides gallery
• Click the desired setting in the Handouts area to
select this option and display a preview of the
handout
• Click the Print button in the Print gallery to print the
handout
• When the printer stops, retrieve the printed handout
Reusing a Presentation and Adding Media

48
Previewing and Printing a Handout

Reusing a Presentation and Adding Media

49
Printing Speaker Notes
• Click the Print tab in the Backstage view and then
click 2 Slides in the Settings area to display the
gallery
• Click Notes Pages in the Print Layout area to select
this option and display a preview of the current
page
• Click the Print button in the Print gallery to print
the notes
• When the printer stops, retrieve the printed pages
Reusing a Presentation and Adding Media

50
Printing Speaker Notes

Reusing a Presentation and Adding Media

51
Chapter Summary
•
•
•
•
•

Color a picture
Add an artistic effect to a picture
Delete and move placeholders
Align paragraph text
Copy a slide element from one slide to another

Reusing a Presentation and Adding Media

52
Chapter Summary
•
•
•
•
•
•

Ungroup, change the color, and regroup a clip
Insert and edit a video clip
Insert audio
Control audio and video clips
Check for spelling errors
Print a presentation as a handout

Reusing a Presentation and Adding Media

53
Discovering Computers
& Microsoft Office 2010
PowerPoint Chapter 3
Complete

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Microsoft PowerPoint Ch. 3

  • 1. Discovering Computers & Microsoft Office 2010 PowerPoint Chapter 3 Reusing a Presentation and Adding Media
  • 2. Objectives • • • • • Color a picture Add an artistic effect to a picture Delete and move placeholders Align paragraph text Copy a slide element from one slide to another Reusing a Presentation and Adding Media 2
  • 3. Objectives • • • • • • Ungroup, change the color, and regroup a clip Insert and edit a video clip Insert audio Control audio and video clips Check for spelling errors Print a presentation as a handout Reusing a Presentation and Adding Media 3
  • 4. Project – Presentation with Video, Audio, and Pictures with Effects Reusing a Presentation and Adding Media 4
  • 5. General Project Guidelines • • • • • Use the color wheel to determine color choices Vary paragraph alignment Use multimedia selectively Use handouts to organize your speech Evaluate your presentation Reusing a Presentation and Adding Media 5
  • 6. Coloring a Picture • With the picture selected, click the Color button on the Picture Tools Format tab to display the Color gallery • Point to the desired color to display a live preview of the adjustment on the picture • Click the desired color to apply this correction Reusing a Presentation and Adding Media 6
  • 7. Coloring a Picture Reusing a Presentation and Adding Media 7
  • 8. Adding an Artistic Effect to a Picture • With the picture selected, click the Artistic Effects button on the Picture Tools Format tab to display the Artistic Effects gallery • Point to the desired artistic effect to display a live preview of the adjustment • Click the desired artistic effect to apply the correction Reusing a Presentation and Adding Media 8
  • 9. Adding an Artistic Effect to a Picture Reusing a Presentation and Adding Media 9
  • 10. Changing the Stacking Order • With the object selected, click the Send Backward button arrow on the Picture Tools Format tab to display the Send Backward menu • Click Send to Back to move the object underneath all slide objects Reusing a Presentation and Adding Media 10
  • 11. Resizing a Placeholder • Click the border of the placeholder to select it. Point to one of the sizing handles so that the mouse pointer changes to a two-headed arrow • Drag the sizing handle until the placeholder is the desired size Reusing a Presentation and Adding Media 11
  • 12. Moving a Placeholder • With the placeholder selected, point to an area of the border between two sizing handles so that the mouse pointer changes to a four-headed arrow • Drag the placeholder to the desired location • Click to set the placeholder in its new location Reusing a Presentation and Adding Media 12
  • 13. Aligning Paragraph Text • Click somewhere in the paragraph to align to position the insertion point in the paragraph to be formatted • Click the desired alignment button on the Home tab in the Paragraph group to align the paragraph Reusing a Presentation and Adding Media 13
  • 14. Deleting a Slide • Right-click the slide to delete in the Slides tab to display the shortcut menu • Click Delete Slide to delete the slide from the presentation Reusing a Presentation and Adding Media 14
  • 15. Changing Views • Click the desired view button in the lower right of the PowerPoint window to change the view of the presentation Reusing a Presentation and Adding Media 15
  • 16. Copying a Clip from One Slide to Another • Click the desired clip to select it, and then click the Copy button on the Home tab • Display the slide to paste the clip, and then click the Paste button on the Home tab to insert the clip Reusing a Presentation and Adding Media 16
  • 17. Zooming a Slide • Drag the Zoom slider to change the zoom level Reusing a Presentation and Adding Media 17
  • 18. Ungrouping a Clip • With the clip selected, click Format on the Ribbon to display the Picture Tools Format tab • Click the Group button on the Picture Tools Format tab to display the Group menu • Click Ungroup on the Group menu Reusing a Presentation and Adding Media 18
  • 19. Ungrouping a Clip Reusing a Presentation and Adding Media 19
  • 20. Changing the Color of a Clip Object • Click outside the clip area to display the clip without the sizing handles around the objects • Click the desired object in the clip • Click the Shape Fill button arrow on the Drawing Tools Format tab to display the Shape Fill gallery • Point to the desired color to display a live preview of the color • Click the color to change the object’s color Reusing a Presentation and Adding Media 20
  • 21. Changing the Color of a Clip Object Reusing a Presentation and Adding Media 21
  • 22. Deleting a Clip Object • Click the desired object in the clip • Press the DELETE key to delete the object Reusing a Presentation and Adding Media 22
  • 23. Regrouping Objects • With the clip selected, click the Drawing Tools Format tab and then click the Group button to display the Group menu • Click Regroup to combine all the objects Reusing a Presentation and Adding Media 23
  • 24. Inserting a Video File • Click the Insert Video button on the Insert tab to display the Insert Video dialog box • Navigate to the video location, and then click the desired video to select the file • Click the Insert button to insert the movie clip Reusing a Presentation and Adding Media 24
  • 25. Inserting a Video File Reusing a Presentation and Adding Media 25
  • 26. Trimming a Video File • Click Playback on the Ribbon to display the Video Tools Playback tab. Click the Trim Video button to display the Trim Video dialog box • Point to the start point, which is indicated by the green marker on the left side, so that the mouse pointer changes to a two-headed arrow • Drag the green marker to the desired start time • Drag the red marker to the desired end time • Click the OK button Reusing a Presentation and Adding Media 26
  • 27. Trimming a Video File Reusing a Presentation and Adding Media 27
  • 28. Adding Video Options • If necessary, click Playback on the Ribbon to display the Video Tools Playback tab. Click the Start box to view the Start menu • Click the desired option • If desired, click the Play Full Screen check box • Click the Volume button and click the desired volume Reusing a Presentation and Adding Media 28
  • 29. Inserting an Audio File • Click Insert on the Ribbon to display the Insert tab and then click the Insert Audio button arrow to display the Insert Audio menu • Click Clip Art Audio in the Insert Audio menu to open the Clip Art task pane • Click the ‘Results should be’ box arrow and then click the ‘All media types’ check box to remove the check mark from each of the four types of media files • Click the Audio check box to place a check mark in it Reusing a Presentation and Adding Media 29
  • 30. Inserting an Audio File • Type the desired search text in the Search for text box, and then click the Go button • Point to the desired clip to display the properties of the file • Right-click the clip to select the clip and to display the Edit menu • Click Preview/ Properties to display the Preview/Properties dialog box and to hear the clip • Click the Close button to close the dialog box • Click the desired clip in the results list to insert the file Reusing a Presentation and Adding Media 30
  • 31. Inserting an Audio File Reusing a Presentation and Adding Media 31
  • 32. Adding Audio Options • With the audio clip selected, click Playback on the Ribbon to display the Audio Tools Playback tab. Click the Start box to display the Start box menu • Click the desired option in the Start menu • If desired, click the Loop until Stopped check box to place a check mark in it • If desired, click the Hide During Show check box to place a check mark in it Reusing a Presentation and Adding Media 32
  • 33. Adding Audio Options Reusing a Presentation and Adding Media 33
  • 34. Adding a Video Style • With the video selected, click Format on the Ribbon to display the Video Tools Format tab • Click the More button in the Video Styles gallery to expand the gallery • Point to the desired style to display a live preview of that style applied to the video on the slide • Click the desired style to apply the style to the selected video Reusing a Presentation and Adding Media 34
  • 35. Adding a Video Style Reusing a Presentation and Adding Media 35
  • 36. Resizing a Video • With the video clip selected, drag a sizing handle until the video is the desired size Reusing a Presentation and Adding Media 36
  • 37. Inserting a Movie Clip • Click the Picture button on the Insert tab to display the Insert Picture dialog box • Navigate to the desired movie clip to insert, and then click the file to select it • Click the Insert button to insert the movie clip into the slide Reusing a Presentation and Adding Media 37
  • 38. Inserting a Movie Clip Reusing a Presentation and Adding Media 38
  • 39. Finding and Replacing Text • Click the Replace button on the Home tab to display the Replace dialog box • Type the text to find in the Find what text box • Press the TAB key, and then type the desired text to replace with in the Replace with text box • Click the Replace all button to instruct PowerPoint to replace all occurrences of the Find what word(s) with the Replace with word(s) • Click the OK button • Click the Close button Reusing a Presentation and Adding Media 39
  • 40. Finding and Replacing Text Reusing a Presentation and Adding Media 40
  • 41. Finding and Inserting a Synonym • Right-click the word for which you are searching a synonym • Point to Synonyms on the shortcut menu to display a list of synonyms for this word • Click the Synonym you want on the Synonyms submenu to replace the existing word Reusing a Presentation and Adding Media 41
  • 42. Finding and Inserting a Synonym Reusing a Presentation and Adding Media 42
  • 43. Adding Notes • Click the Notes pane, and then type the desired text Reusing a Presentation and Adding Media 43
  • 44. Checking Spelling • Click Review on the Ribbon to display the Review tab • Click the Spelling button to start the spelling checker and display the Spelling dialog box • Click the desired action for each misspelled word located • When finished, click the OK button Reusing a Presentation and Adding Media 44
  • 45. Checking Spelling Reusing a Presentation and Adding Media 45
  • 46. Inserting a Slide Number • Display the Insert tab and then click the Insert Slide Number to display the Header and Footer dialog box • Click the Slide number check box to place a check mark in it • If desired, click the ‘Don’t show on title slide’ check box to place a check mark in it • Click the Apply to All button to close the dialog box and insert the slide number Reusing a Presentation and Adding Media 46
  • 47. Inserting a Slide Number Reusing a Presentation and Adding Media 47
  • 48. Previewing and Printing a Handout • Click File on the Ribbon to open the Backstage view and then click the Print tab • Click Full Page Slides in the Settings area to display the Full Page Slides gallery • Click the desired setting in the Handouts area to select this option and display a preview of the handout • Click the Print button in the Print gallery to print the handout • When the printer stops, retrieve the printed handout Reusing a Presentation and Adding Media 48
  • 49. Previewing and Printing a Handout Reusing a Presentation and Adding Media 49
  • 50. Printing Speaker Notes • Click the Print tab in the Backstage view and then click 2 Slides in the Settings area to display the gallery • Click Notes Pages in the Print Layout area to select this option and display a preview of the current page • Click the Print button in the Print gallery to print the notes • When the printer stops, retrieve the printed pages Reusing a Presentation and Adding Media 50
  • 51. Printing Speaker Notes Reusing a Presentation and Adding Media 51
  • 52. Chapter Summary • • • • • Color a picture Add an artistic effect to a picture Delete and move placeholders Align paragraph text Copy a slide element from one slide to another Reusing a Presentation and Adding Media 52
  • 53. Chapter Summary • • • • • • Ungroup, change the color, and regroup a clip Insert and edit a video clip Insert audio Control audio and video clips Check for spelling errors Print a presentation as a handout Reusing a Presentation and Adding Media 53
  • 54. Discovering Computers & Microsoft Office 2010 PowerPoint Chapter 3 Complete