digitisation: an  australian war memorial perspective canberra grammar november 2006 mal booth  – head, research centre
why digitise? <ul><li>preservation </li></ul><ul><li>access </li></ul><ul><li>user/client demand </li></ul><ul><li>experim...
planning your program or project <ul><li>do you need a  policy  &/or  strategy ? </li></ul><ul><li>relationships  & partne...
appraising & scoping the project <ul><li>what is the  purpose & desired output ? </li></ul><ul><li>what is involved ? (boo...
official histories  (WW1&2) <ul><li>PDF – image over text </li></ul><ul><li>replicates the exact page layout </li></ul><ul...
securing approvals & resources <ul><li>management endorsement </li></ul><ul><li>support & partners  – critical! (IT, web, ...
preparation <ul><li>conservation and document preparation </li></ul><ul><li>indexing & database creation  </li></ul><ul><l...
document scanning facilities
Capture & image processing <ul><li>scanning/capture (or import of legacy images) </li></ul><ul><li>create master images & ...
delivery & ongoing management (the ‘long tail’) <ul><li>delivery creation – CD, DVD, web or intranet resource, database fo...
lessons learned <ul><li>new needs   – equipment; skills & knowledge; outsourcing; space </li></ul><ul><li>technology cycle...
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Digitisation: an Australian War Memorial perspective

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  • Digitisation: an Australian War Memorial perspective

    1. 1. digitisation: an australian war memorial perspective canberra grammar november 2006 mal booth – head, research centre
    2. 2. why digitise? <ul><li>preservation </li></ul><ul><li>access </li></ul><ul><li>user/client demand </li></ul><ul><li>experimentation </li></ul><ul><li>advantages for a specific project (eg. re-use) </li></ul><ul><li>my boss/someone else told me to </li></ul><ul><li>peer pressure (or ‘everyone else is!’) </li></ul><ul><li>nothing better to do </li></ul><ul><li>money/resources to burn </li></ul>
    3. 3. planning your program or project <ul><li>do you need a policy &/or strategy ? </li></ul><ul><li>relationships & partner involvement – it, web, archives, libraries, users, managers </li></ul><ul><li>budget planning </li></ul><ul><li>resource procurement </li></ul><ul><li>goals and deliverables (incl. time) </li></ul><ul><li>workflow establishment </li></ul><ul><li>quality assurance </li></ul><ul><li>risk management </li></ul><ul><li>people – finding, training & allocating </li></ul>
    4. 4. appraising & scoping the project <ul><li>what is the purpose & desired output ? </li></ul><ul><li>what is involved ? (books, papers, photos, other media & how much of it) </li></ul><ul><li>how will you digitise? (quality & method) </li></ul><ul><li>hired hands or DIY ? (tenders, contracts) </li></ul><ul><li>what resources are needed? (money, equipment, software, expertise, storage media, physical space for scanning, IT support, web delivery support, conservation/preparation) </li></ul><ul><li>pilot project to determine costs, production rates and feasibility </li></ul><ul><li>80:20 or 20:80? </li></ul><ul><li>standards & formats (tiff, jpg, pdf, mov, ram, wmv, mp3, mp4, OCR) </li></ul>
    5. 5. official histories (WW1&2) <ul><li>PDF – image over text </li></ul><ul><li>replicates the exact page layout </li></ul><ul><li>easily managed file sizes (for 30,000 pp in total) </li></ul><ul><li>lets you select the text or search the document </li></ul>
    6. 6. securing approvals & resources <ul><li>management endorsement </li></ul><ul><li>support & partners – critical! (IT, web, archives, libraries, users, colleagues, etc.) </li></ul><ul><li>are permissions needed from creators? (may depend on delivery system/method) </li></ul><ul><li>money , equipment , space , people & skills , software (for imaging & image management, metadata, indexing & databases, batch processing, workflow) </li></ul><ul><li>reporting - milestones, progress & use </li></ul>
    7. 7. preparation <ul><li>conservation and document preparation </li></ul><ul><li>indexing & database creation </li></ul><ul><li>create ‘targets’ </li></ul><ul><li>setting up the metadata required </li></ul><ul><li>preparing the scanning/capture area </li></ul><ul><li>testing – equipment, software, workflow </li></ul>
    8. 8. document scanning facilities
    9. 9. Capture & image processing <ul><li>scanning/capture (or import of legacy images) </li></ul><ul><li>create master images & surrogates in directory structures & capture metadata (technical, descriptive, administrative) </li></ul><ul><li>load storage media (if it needs to be moved for further processing - CD, DVD, disk, server, etc.) </li></ul><ul><li>bundling of PDFs in logical sequences </li></ul><ul><li>perform quality assurance </li></ul><ul><li>re-scan/correct images </li></ul><ul><li>move images to final location(s) – storage & access </li></ul>
    10. 10. delivery & ongoing management (the ‘long tail’) <ul><li>delivery creation – CD, DVD, web or intranet resource, database for network, publication </li></ul><ul><li>management, preservation, migration </li></ul><ul><li>Sustainability of program – reporting results, monitoring use & managing increased expectations </li></ul>
    11. 11. lessons learned <ul><li>new needs – equipment; skills & knowledge; outsourcing; space </li></ul><ul><li>technology cycle – keeping pace every 18 months </li></ul><ul><li>people – short term staff & retention; new skills; ongoing training; educating senior managers </li></ul><ul><li>workflows – to be designed & integrated with several DBs & other systems </li></ul><ul><li>achievements – learning as we do stuff; experimenting & anticipating demands </li></ul><ul><li>new policies & procedures – dynamic needs; focusing on both our needs and users! </li></ul><ul><li>delivery of outputs to users – online & other </li></ul>

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