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Digitisation: an Australian War Memorial perspective
Digitisation: an Australian War Memorial perspective
Digitisation: an Australian War Memorial perspective
Digitisation: an Australian War Memorial perspective
Digitisation: an Australian War Memorial perspective
Digitisation: an Australian War Memorial perspective
Digitisation: an Australian War Memorial perspective
Digitisation: an Australian War Memorial perspective
Digitisation: an Australian War Memorial perspective
Digitisation: an Australian War Memorial perspective
Digitisation: an Australian War Memorial perspective
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Digitisation: an Australian War Memorial perspective

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Presentation at CGS on digitisation of archival materials

Presentation at CGS on digitisation of archival materials

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    • 1. digitisation: an australian war memorial perspective canberra grammar november 2006 mal booth – head, research centre
    • 2. why digitise? <ul><li>preservation </li></ul><ul><li>access </li></ul><ul><li>user/client demand </li></ul><ul><li>experimentation </li></ul><ul><li>advantages for a specific project (eg. re-use) </li></ul><ul><li>my boss/someone else told me to </li></ul><ul><li>peer pressure (or ‘everyone else is!’) </li></ul><ul><li>nothing better to do </li></ul><ul><li>money/resources to burn </li></ul>
    • 3. planning your program or project <ul><li>do you need a policy &amp;/or strategy ? </li></ul><ul><li>relationships &amp; partner involvement – it, web, archives, libraries, users, managers </li></ul><ul><li>budget planning </li></ul><ul><li>resource procurement </li></ul><ul><li>goals and deliverables (incl. time) </li></ul><ul><li>workflow establishment </li></ul><ul><li>quality assurance </li></ul><ul><li>risk management </li></ul><ul><li>people – finding, training &amp; allocating </li></ul>
    • 4. appraising &amp; scoping the project <ul><li>what is the purpose &amp; desired output ? </li></ul><ul><li>what is involved ? (books, papers, photos, other media &amp; how much of it) </li></ul><ul><li>how will you digitise? (quality &amp; method) </li></ul><ul><li>hired hands or DIY ? (tenders, contracts) </li></ul><ul><li>what resources are needed? (money, equipment, software, expertise, storage media, physical space for scanning, IT support, web delivery support, conservation/preparation) </li></ul><ul><li>pilot project to determine costs, production rates and feasibility </li></ul><ul><li>80:20 or 20:80? </li></ul><ul><li>standards &amp; formats (tiff, jpg, pdf, mov, ram, wmv, mp3, mp4, OCR) </li></ul>
    • 5. official histories (WW1&amp;2) <ul><li>PDF – image over text </li></ul><ul><li>replicates the exact page layout </li></ul><ul><li>easily managed file sizes (for 30,000 pp in total) </li></ul><ul><li>lets you select the text or search the document </li></ul>
    • 6. securing approvals &amp; resources <ul><li>management endorsement </li></ul><ul><li>support &amp; partners – critical! (IT, web, archives, libraries, users, colleagues, etc.) </li></ul><ul><li>are permissions needed from creators? (may depend on delivery system/method) </li></ul><ul><li>money , equipment , space , people &amp; skills , software (for imaging &amp; image management, metadata, indexing &amp; databases, batch processing, workflow) </li></ul><ul><li>reporting - milestones, progress &amp; use </li></ul>
    • 7. preparation <ul><li>conservation and document preparation </li></ul><ul><li>indexing &amp; database creation </li></ul><ul><li>create ‘targets’ </li></ul><ul><li>setting up the metadata required </li></ul><ul><li>preparing the scanning/capture area </li></ul><ul><li>testing – equipment, software, workflow </li></ul>
    • 8. document scanning facilities
    • 9. Capture &amp; image processing <ul><li>scanning/capture (or import of legacy images) </li></ul><ul><li>create master images &amp; surrogates in directory structures &amp; capture metadata (technical, descriptive, administrative) </li></ul><ul><li>load storage media (if it needs to be moved for further processing - CD, DVD, disk, server, etc.) </li></ul><ul><li>bundling of PDFs in logical sequences </li></ul><ul><li>perform quality assurance </li></ul><ul><li>re-scan/correct images </li></ul><ul><li>move images to final location(s) – storage &amp; access </li></ul>
    • 10. delivery &amp; ongoing management (the ‘long tail’) <ul><li>delivery creation – CD, DVD, web or intranet resource, database for network, publication </li></ul><ul><li>management, preservation, migration </li></ul><ul><li>Sustainability of program – reporting results, monitoring use &amp; managing increased expectations </li></ul>
    • 11. lessons learned <ul><li>new needs – equipment; skills &amp; knowledge; outsourcing; space </li></ul><ul><li>technology cycle – keeping pace every 18 months </li></ul><ul><li>people – short term staff &amp; retention; new skills; ongoing training; educating senior managers </li></ul><ul><li>workflows – to be designed &amp; integrated with several DBs &amp; other systems </li></ul><ul><li>achievements – learning as we do stuff; experimenting &amp; anticipating demands </li></ul><ul><li>new policies &amp; procedures – dynamic needs; focusing on both our needs and users! </li></ul><ul><li>delivery of outputs to users – online &amp; other </li></ul>

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