Bridging The ALM Divide: An Integrated Archive-Library-Museum Approach for Hybrid Institutions - Presentation Transcript
Bridging the ALM Divide An Integrated Archive-Library-Museum Approach for Hybrid Institutions Dr. Francesco Spagnolo, Director of Research and Collections Perian Sully, Collection Information Manager & Web Programs Strategist The Magnes, Berkeley, CA Presented at the American Association of Museums Annual Conference, Philadelphia, May 3, 2009
Magnes: A Collecting History
Founded in 1962
Wide range of collecting areas, including –
Jews of the American West
global Jewish Diaspora
Jews in “exotic” locations – China, North Africa, India
ceremonial objects
fine and decorative arts
music
rare books
cultural ephemera
historical documents
Three major collecting departments -
Western Jewish History Center: 500 archival collections
Blumenthal Rare Book and Manuscript Library - ~10,000 items
Permanent Museum Collection - ~15,000 items
Challenges of Hybrid Institutions Access Catering to a Diversified User Community Research Across Standards Culture Multicultural Aspects Bridging Textual, Documental and Material Cultures Language Multilingualism and the Levels of Access Script, Transliteration, Translation Whose Vision? One Vision! Cultural Models & Database Structure
Learning from One Another, Learning Together (The “Philosophy” of ALM Integration)
Extending Museum Models
Extending Archive Models
Extending Library Models
Extending Museum Models
Authorship, Creatorship and “Parties”
Authors and co-authors
Creators and co-creators
Donors
Accession Numbering
Tracking Movement
Locations
Containers
Extending Archive Models Varying Notions of “Collection”
Facilities
Donations
Collecting Areas
Intellectual Organization of Materials
Extending Library Models
Why MARC Still Matters
Circulation and Research
Integrating ALM
Time – Dates and Periods
Subjects – Local and Global
Synonyms and Preferred Terms
Meta Collection
Managing Institutional Change
Professional Standards
Global Perspectives
Interoperability of Staff Functions
– Workflow as Ping-pong
Technological Details
System used: IDEA@ALM on MS-SQL database
Databanks
Templates
Managing Standards: EAD, MARC, ISAD
Multilingual capabilities with Unicode support
Synonym Dictionaries
Global Searches and Queries
Flexibility
Compliancy with many standards and languages
for information sharing.
System Structure: Databanks
A databank is a virtual database into which records may be sorted and stored.
For many years, institutions containing archive, li more
For many years, institutions containing archive, library, and archival (ALM) materials have catalogued those materials either into specialized software for those area types, or have forced them into systems which do not take into account the cataloging standards of the field those materials represent.
New technology now allows us to rethink the way ALM assets can be catalogued, not only according to professional standards, but in a collaborative environment. Bridging the ALM Divide demonstrates how cataloguing into a collaborative environment enhances research, protects collections, increases access and interpretation and protects professional standards. less
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