Ms word Presentation


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Ms word Presentation

  1. 1. Microsoft office 2007 MSWORD MS ACCESS MS EXCEL MS POWERPOINT1. Ms word is a word processing software package. Its extension name is(.docx) document.2. Ms excel is a calculating software package. Its extension name is (.xlsx) excel.3. Ms power point is a presentation software package. Its extension name is (.pptx) power point presentation.4. Ms Access is a database management system. Its extension name (.accdb) access & database.
  2. 2. What is ms word?1. Ms word is a application software .It developed by Microsoft corporation.2. Ms word is used to create document, letter & resume etc.Features of Ms Word 2007You will notice some obvious changes immediately afterstarting Word 2007. For starters, the top bar has acompletely new look, consisting of new features, buttonsand naming conventions. Don’t be alarmed, Word has beenredesigned with a fresh new look that offers a more efficientand straight forward approach. What’s new in Word 2007 isoutlined below.
  3. 3. 1. Microsoft Office Button: provides access to menucommands in Word. The Microsoft Office Button replacesthe File button in previous versions. Here is where you willfind commonly known features such as New, Open, Save,Print and Recent Documents. This is also where you will findthe Word Options commands that were previously located inthe Tools menu in previous versions.
  4. 4. 2. Ribbon: An area across the top of the screen that makesalmost all the capabilities of Word available in a single area.The Ribbon replaces the menus and toolbars in previousversions. The Ribbon exposes most of the features thatused to be hidden in File menus. The Ribbon makes it easierto see and find commands to format your document. TheRibbon can be reduced to a single line of tabs by pressingCTRL + F1.
  5. 5. 3. Tab: An area on the Ribbon that contains buttons thatare organized in groups. The default tabs are Home, Insert,Page Layout, Reference, Mailings, Review and View. 4. Quick Access Toolbar: A customizable toolbar at the top of an active document. By default the Quick Access Toolbar displays the Save, Undo, and Repeat buttons and is used for easy access to frequently used commands. To customize this toolbar click on the dropdown arrow and select the commands you want to add.
  6. 6. 5. Title Bar: A horizontal bar at the top of an activedocument. This bar displays the name of the document andapplication. At the right end of the Title Bar is the Minimize,Restore and Close buttons.
  7. 7. 6. Groups Categories: A Group of buttons on a tab that areexposed and easily accessible. These buttons were formallyembedded in menus on the Menu Bar. 7. Dialog Box Launcher: A button that launches a dialog box containing options for refining a command.
  8. 8. 8. Status Bar: A horizontal bar at the bottom of an activewindow that gives details about the active document.9. View Toolbar: A toolbar that enables, adjusts, anddisplays different views of a document’s content.10. Zoom Button: A button that magnifies or reduces thecontents in the document window.
  10. 10. Create a new document:-Go to office buttonClick new Click blank documentClick createOpen the file:-Go to office buttonClick openClick choose your fileSave as the document:-Go to office buttonClick save asClick choose your location/driveChoose your file name click save
  11. 11. Prepare:-Go to office buttonClick prepareClick propertiesText your propertiesSave as documentCut propertiesClose the document:-Go to office buttonClick closeExit word:-Go to office buttonClick exit word
  12. 12. Home Tab Clipboard GroupCutcopypaste :-Some textSelect textGo to home tabThen clipboard groupClick cut,copy,pasteFormat painter:- copy formatting form once place and apply to theanother place.Step:-Some textSelect textGo to home tabThen Clipboard GroupClick Format Printer
  13. 13. FONTCATEGORY SIZE COLOR STYLEArial 8 Red BoldArial black 10 Green ItalicTimes new roman 11 Yellow regularCalibri 12 Black bold ItalicStep:-Go to home tabClick font GroupCharacter spacing:-The space between characters in known ascharacter spacing. Ex:- APTECH-------------------Normal A P T E C H------------Expand APTECH ---------------------Condensed
  14. 14. Superscript:- Create Small letters above the line of text. Ex:- (A+B)2=A2+B2+2ABStep:-Go to home TabClick Font GroupClick SuperscriptSubscript:- Create Small letters below the text base line. Ex:- H2O, NH4Step:-Go to home TabClick Font GroupClick SubscriptStrikethrough:- Draw a line through the middle of the selected text.
  15. 15. Step:-Go to home TabClick Font GroupClick strikethroughChange Case:- This option is used to change small letter to capital letter &capital letter to small letter.There are 5types of change case :- Sentence case  lower case  UPPER CASE  Capitalize Each Word  tOGGLE cASEStep:-Go to home TabClick Font GroupClick Change caseChoose your change case
  16. 16. Alignment --------------------------------- ------------ ---------------------------- ----------------------------------- ---------------------- ------- ----------------------- ----------------------------------- --------------------------- ---------------------- ----------------------- ----------------------------------- ------------------------------- --------------- ---------------------------- ----------------------------------- ---------------- -------- ------------------- ----------------------------------- ------------ ------------------ -------------------------- ----------------------------------- ------------------- --------------- ---------------------------------- -------------------- Left Center Right JustifyStep:-Go to home tabThen paragraph groupThen alignmentChoose:- Left/Right/Center/JustifyOkLine Spacing:- 1. Space between lines is known as line spacing. 2. The default line Spacing is 1.15 points.
  17. 17. Step:-Go to Home TabThen Paragraph GroupClick Line SpacingChoose line SpacingokTabs:- Tabs are marker by default half inch 0.5.Step:-Go to Home TabThen Paragraph GroupClick TabsThen Set the tabClick ok
  18. 18. EX:- NAME ROLL NO STREAM MADHAB 12 ARTS SAROJ 98 SCIENCE PRAKASH 45 COMMERCEBULETS AND NUMBERING :-1.The paragraph which start with serial number is known asnumber.2.The paragraph which start with symbol and picture is known asbullets.3.When you press enter key the next bullets and numberautomatically inserted.4.We can also format bullet and numbers.Step:-Enter some text select text  Home tab  Paragraph GroupChoose :- Bullets/Numbering Ok
  19. 19. FIND AND REPLACE :-1. Find:- find any text in the document.2. Replace:- Replace option is use to replace text is document.Step:-Some textGo to Home TabThen Editing GroupClick Find/ReplaceClick Find the text & Replace the textClick OkInsert Cover page :- Insert a Fully Formatted Cover page.Step:-Go to Insert TabThen Pages GroupClick Cover pageThen click Choose Cover page.
  20. 20. Insert Blank page :- Insert a new page at the cursor position.Step:-Go to Insert tabsThen Pages GroupsClick Blank pageInsert Page Break:- Start the next page at the current position.Step:-Go to Insert tabsThen Pages GroupsClick Page Break.Insert Table:-1. A table is a collection of number of rows and columns.2. The tables is also a collection of fieldname and records.3. We can Also draw a table.4. After create a table we can also insert new columns and rows.
  21. 21. Insert table Step:-Go to Insert TabThen Table GroupThen click Choose rows & columns.OR Insert table Step:-Go to Insert TabThen Table GroupClick Insert TableThen choose text columns & rowsOkInsert Convert table step:-Some textSelect textGo to Insert tabsThen table groupClick convert tableChoose text your columns & rowsOk
  22. 22. Merge cells:- To convert a cell From more than one cell is known as mergecells.Step:-Select choose your row & columnsGo to layout tabsThen Merge GroupClick Merge cellSplit Cell:- To divided a cell in to more than one cell is known as Split Cell. We can also format the table . We apply formula using table.Step:-Select choose your row & columnsGo to layout tabsThen Merge GroupThen choose your columns & rowsClick Split cell
  23. 23. Insert Picture:- Insert a picture from the file.Step:-Go to insert tabThen illustration GroupClick pictureThen click choose your pictureClick insertInsert Clip Arts :-Insert the clip art in to the document includingdrawing moves ,sounds or stock photography to illustrate a specificconcept.Step:-Go to Insert TabsThen illustration GroupClick Clip ArtsSearch Clip ArtsClick Choose Clip Arts
  24. 24. Shape:-Insert the ready made Shapes such as rectangle & Circles,arrows, lines, flowcharts symbols & call outs.Step:-Go to Insert tabsThen illustration GroupsClick shapeClick Choose your shapeLeft press then dragModify Auto Shape:-Right click this shapeClick Format Auto ShapeClick choose file colorClick choose line colorClick Fill EffectsClick two colorClick choose colorOkOk
  25. 25. Insert Smart Arts:-Insert a smart arts graphic to visual communicateinformation.Step:-Go to insert tabsThen illustration groupsClick Smart ArtsClick Choose your Smart ArtsOkInsert Charts:-Insert a chart to illustrate & Compare data.Step:-Go to Insert TabsThen illustration GroupsClick choose your ChartsOkBook mark:-create a bookmark to assign a name to a specific point in adocument . You can make hyperlink that location.Hyper link:-1. Create a link to a web page a picture an email address on a program.
  26. 26. 2. There are two types of hyper links:- a. Internal Links b. External LinksInternal Links:- The link between one place to another place in a same document is known as internal links. In internal link we most use bookmark option.Step:-Enter the text in 1st page :- Click Insert tab:- Links Group Click bookmark Some Text Add  2nd page Enter text Click book mark  Some Text  Add 1st page Select text  Click Hyper link  click Place in this document  2nd text click  ok  2nd page Select text  Click Hyper link 1st text click  ok  ctrl + ClickExternal links:-The link between one page to another page in another document is known as external links.Step:- Enter some text :- select text  Insert tab  Link Group Click hyper links  Click Existing file or web page  Click Choose your file  Ok
  27. 27. Header & Footer:-1. While preparing a report or a personal we would want information to be displayed at every page in our document.2. The top of the page is header & button page is footer.Step:- Go to Insert Tab Then Header & Footer Group Click Header choose header file Enter text Click Footer file Enter TextText Box:-1. Insert a pri-formatted text boxes.2. We can insert text ,picture in a text box.
  28. 28. Step:-Go to Insert TabText Groupclick text boxenter some text.Insert Word Arts:-insert decorative text in a document.Step:-Go to Insert tabsThen text GroupsClick Word ArtsClick choose your Word ArtsEnter textOkClick format tabClick text wrappingClick square