Macrosolutions Training: Project Communications Management

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Learn why all the project management standards and methodologies consider the communication as the most important project manager’s skill.

Learn why all the project management standards and methodologies consider the communication as the most important project manager’s skill.

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  • 1. PROJECTCOMMUNICATIONS MANAGEMENT TRAINING
  • 2. [TRAINING OBJECTIVE To qualify the students to manage communications embracing the project information environment and its influences on the successful and failure variables. The course will also enable students to identify the types of communication, as well as their precautions and action strategies. TRAINING CONTENT At the end of the course the student will be able to: ✓✓Understand the communication process in a project ✓✓Distinguish “data” from “information” ✓✓Identify the different communication needs throughout the project ✓✓Understand the different communication media ✓✓Characterize and identify conflicts and precautions ✓✓Develop an effective communication plan ✓✓Scale and structure the project team focused on collaboration ✓✓Plan, conduct and evaluate the project performance meetings ✓✓Understand the impact of the technology information in the project communication process © Macrosolutions SA. All rights reserved. 2/12
  • 3. [TRAINING FACT SHEET DESCRIPTION Course number of hours. The number of days depends COURSE DURATION on the daily number of hours dedicated in each course. 16 Hours. The minimum number of students suggested to ensure NUMBER OF PARTICIPANTS the training economic viability. Minimum 20 students per class. TARGET AUDIENCE Project managers, project team members, sponsors and others stakeholders interested in the project management process. REQUIREMENTS Desirable project management knowledge. The language in which the training is ministered. LANGUAGE(S) Portuguese, English and Spanish. LOCAL Provided by the contractor. Worldwide attendance. Closed classes are hired by a particular organization CLOSED CLASSES or group. In this case all the participants are selected/ (IN COMPANY)? chosen by the contracting organization. Yes. Open classes offer public access in which the OPEN CLASSES? registration is done by each participant, individually. No. Professional Development Units are the measuring CERTIFICATION AND PDU units issued by the Project Management Institute for All training participants will receive a the credential holders. With these units the credential participation certificate with 16 PMI’s PDUs. holders can maintain their certifications. (PMI R.E.P. activity number: Macro004) © Macrosolutions SA. All rights reserved. 3/12
  • 4. [TRAININGSTANDARDS ANDMETHODOLOGIES Project management standards and methodologies discussed and addressed in the training. Project Management Institute (PMI) UK Office of Government Commerce (OGC) PMBOK Guide PRINCE2 (Projects in Controlled Environments) PMI Practice Standard for Estimating — MSP (Managing Successful Programmes) — PMI Practice Standard for Earned Value Management — M_O_R (Management of Risks) — PMI Practice Standard for Configuration P3M3 (Portfolio, Programme, and Project — — Management Management Maturity Model) PMI Practice Standard for Risk Management — P3O (Portfolio, Programme and Project Offices) — PMI Practice Standard for Work Breakdown Structure — MoP (Management of Portfolios) — PMI Practice Standard for Scheduling — MoV (Management of Value) — PMI Standard for Portfolio Management — Scrum Alliance PMI Standard for Program Management — Scrum Methodology PMI Project Manager Development Competency Framework International Project Management Association (IPMA) Organizational Project Management Maturity Model — ICB® IPMA Competence Baseline (OPM3®) © Macrosolutions SA. All rights reserved. 4/12
  • 5. [TRAINING BASIC PROGRAM [ COURSE OPENING [ THE CONTEXT OF COMMUNICATIONS MANAGEMENT ›› Defining communications management ›› Rationale and the objectives of communications ›› The importance of information ›› The benefits and flaws of communications ›› The communications process and how it supports the project [ THE PROJECT PHASES ›› The 5 project phases ›› The overlapping of phases in the PMBOK ›› The interference of the phases in the project communications management ›› The 42 processes that constitute the PMBOK Guide – 4th Edition © Macrosolutions SA. All rights reserved. 5/12
  • 6. [TRAININGBASIC PROGRAM [ THE PROJECT COMMUNICATIONS MANAGEMENT PROCESSES ›› Communications planning ›› Information distribution ›› Performance reporting ›› Manage stakeholders [ COMMUNICATIONS PLAN ›› Information receivers and context ›› Communications process ›› Communications Plan components [ TEAMS ›› Concept and characteristics ›› The formation of a team ›› The main misconceptions about the size of a team ›› The phases of development and formation of a team (Tuckman) ›› Team priorization exercise [ MEETINGS ›› Meetings as an effective communications tool ›› Meeting and their negative aspects ›› Obstacles found by the facilitator ›› Problematic people ›› Preparing for a meeting [ DATA MANAGEMENT; DOCUMENT AND SYSTEMS INTEGRATION ›› DMS – Document Management System ›› DI - Document Imaging ›› DM - Document Management ›› COLD/ERM ›› Forms Processing (OCR/ICR) ›› RM - Records Management ›› CM - Content Management [ COURSE CLOSE-OUT © Macrosolutions SA. All rights reserved. 6/12
  • 7. [TRAINING PMCOASTER ® DYNAMIC It is a dynamics developed to simulate the real projects environment. Divided into teams, the participants will plan and execute the construction of a functional high speed roller coaster prototype for a theme park. Students will define the work, evaluate the project feasible budget and time in order to execute it. They will do so concerning the time and costs constraints. Then, students will execute and monitor the project to demonstrate the effectiveness of the plan in adverse conditions. The approximate duration of the dynamics is 2 hours and its main objective is to show the interrelationship between the scope required, deadlines and available budget. In addition, the aspects related to the teamwork quality are directly addressed. © Macrosolutions SA. All rights reserved. 7/12
  • 8. [TRAININGPMCOASTER DYNAMIC Features 1- Shows the direct relationship between project SCOPE, TIME and COSTS. 2- It highlights the importance of the DECISION MAKING in resource-limited settings. 3- Enables participants to understand the mechanisms directly related to the creation of the project schedule. © Macrosolutions SA. All rights reserved. 8/12
  • 9. [TRAINING ADDITIONAL DYNAMICS As part of our methodology, in this course the following dynamics will be used: [ CASE STUDIES › Ricardo Vargas and the Macrosolutions’ team have selected a relevant set of case studies and exercises that allow the participants to associate real and fictional cases the to daily work. › All case studies are appropriate to the nature of the client and the training audience. [ VIDEOS SELECTION › In order to facilitate the student learning, videos that cover various parts of movies, commercials, home videos, etc. are used in the classroom environment to fix concepts and associate technical issues with the reality of work and also to introduce new concepts. › They are short videos with direct focus on specific topics, tools and cases. [ GROUP WORK › Several studies and exercises will be proposed by the instructor in order to present a particular topic or discuss a particular approach to project management. › Throughout the training the teamwork will be encouraged and strengthened as a mean for the group to learn. [ LEARNING EXERCISES › During the training, students perform concepts retaining quick exercises. Usually the exercises are quick and direct and involve some kind of mathematical calculation. [ FIND ‘C’ › Dynamic addressed to the communication process in large teams where the group is challenged to calculate the mathematical value of C from the information fragments distributed in the room. © Macrosolutions SA. All rights reserved. 9/12
  • 10. [TRAININGEXCLUSIVE STUDENT ACCESS AREA In addition to the exclusive printed material, all participants will have access to the courseware’s electronic version, to the files of exercises and to the work done in the classroom. The access is given through the restricted site that is available and prepared by the Macrosolutions team considering each course that we provide. This initiative is a pioneer in the educational market and also anticipates trends related to the documents’ electronic management Student Area’s on the website macrosolutions.com.br © Macrosolutions SA. All rights reserved. 10/12
  • 11. [TRAINING REQUIRED EQUIPMENT The equipment required for the proper realization of the course is: [ HIGH RESOLUTION PROJECTOR (1024X768) [ SOUND SYSTEM FOR VIDEO DISPLAY [ INTERNET ACCESS [ VARIABLE ILLUMINATION INSIDE THE CLASSROOM [ 01 TABLE FOR EACH GROUP OF FIVE STUDENTS [ 01 FLIP CHART FOR EACH GROUP OF FIVE STUDENTS © Macrosolutions SA. All rights reserved. 11/12
  • 12. [TRAINING FURTHER INFORMATION For further information about this course, please contact: Phone: +55 31 3024-3003 Fax: +55 31 3024-3005 email: info@macrosolutions.com.br © Macrosolutions SA. All rights reserved. 12/12