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Macrosolutions PMRank Workshop (en)

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Help a fictitious company to manage its projects portfolio and understand in practice the decision making models to select the appropriate projects for the strategic business objectives.

Help a fictitious company to manage its projects portfolio and understand in practice the decision making models to select the appropriate projects for the strategic business objectives.

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  • 1. WORKSHOP
  • 2. [WORKSHOP ABOUT THE WORKSHOP The PMRank® workshop is a practical and innovative training about projects portfolio management. Developed by Ricardo Vargas and the Macrosolutions’ team, the PMRank uses case studies, a set of varied criteria and decision making models such as the Analytic Hierarchy Process (AHP), which enable the participants to have the proper knowledge to decide the right mix of project composition to be undertaken. The methodological basis of all the PMRank’s work can be found on the Standard of Portfolio Management published by the Project Management Institute and on the MoP (Management of Portfolios) published by the UK Office of Government Commerce (OGC). The PMRank workshop is designed for Executives, Strategic Planning Teams, Investment Planning Team, Project Managers and others involved in the selection of portfolio investments/ projects. The workshop does not require experience in projects neither in portfolio management. All knowledge necessary for comprehension and participation in the workshop will be presented during the training. © Macrosolutions SA. All rights reserved. 2/9
  • 3. [ WORKSHOP HOW IT WORKS Over one-day seminar, the participants are divided into teams to support the Tiger Screws, a fictitious screw and connector’s factory with global operations. Each team will seek for the improvement of the market company position and they must do so through the elaboration of a different strategic objective. STRATEGIC VISION: TO BE THE LARGEST MANUFACTURER OF SCREWS Upon receipt of the strategic map and MAP IN THE COUNTRY WITH A STRONG INTERNATIONAL PRESENCE its direction for the next two years, the participants will define and choose whichFINANCE INCREASE REVENUE IMPROVE FINANCIAL REDUCE PRODUCTION WITH THE RIGHT MIX OF PRODUCTS RETURNS COSTS sets of criteria best represent the required strategic direction, trying to compare and prioritize the criteria to be applied toMARKET INCREASE BE A LEADER IN THE DOMESTIC MARKET INTERNATIONAL MARKET SHARE potential projects. At this stage of the training the multi- CUSTOMER RELATIONSHIP INTERNATIONALIZATION OPERATIONAL EXCELLENCE criteria decision models are presented andINTERNAL PROCESSES DEVELOP IMPROVE CUSTOMER SERVICE INTERNATIONAL MARKETS INCREASE PROJECTS RESULTS REDUCE LOST-TIME ACCIDENTS OPTIMIZE THE PRODUCT MIX applied to the planned tasks. To ensure the process comprehension, the participants MONITOR CUSTOMERS REDUCE MACHINERY REDUCE CUSTOMER COMPLAINTS NEEDS IN OTHER COUNTRIES REDUCE OPERATING LOSS CONTROL MAINTENANCE COSTS PROGRAMMING TIME will make all the calculations of the Analytical Hierarchy Process (AHP) using only one data sheet of paper and a basicAND GROWTH LEARNING STRENGTHEN INTERNAL DEVELOP INFORMATION DEVELOP HUMAN RESOURCES COMMUNICATION BETWEEN AREAS MANAGEMENT calculator. SYSTEMS © 2012 - Macrosolutions SA and e Symnetics Consultoria Empresarial Ltda. All rights reserved. Reproduction is prohibited. Then, the criteria are applied to the potential projects to create their ranking and direct the process of choosing a portfolio. Because each team is told to use a specific direction, the ranking of each will be different, allowing discussion of the different results between the groups. © Macrosolutions SA. All rights reserved. 3/9
  • 4. [ WORKSHOP HOW IT WORKS At the end of the projects ranking, “force-in/force-out” directions, resource and budgets constraints are presented and the portfolio is balanced. Finally, the portfolio is monitored, controlled and adjusted based on market information, project results and new directions in order to ensure the continuous alignment between the portfolio and the business need (Business justification). CURRENT POTENTIAL STRATEGIC MAP VISION: TO BE THE LARGEST MANUFACTURER OF SCREWS IN THE COUNTRY WITH A STRONG INTERNATIONAL PRESENCE PROJECTS PROJECTS FINANCE INCREASE REVENUE IMPROVE FINANCIAL REDUCE PRODUCTION WITH THE RIGHT MIX OF RETURNS COSTS PRODUCTS STRATEGIC MARKET MAP BE A LEADER IN THE INCREASE DOMESTIC MARKET INTERNATIONAL MARKET SHARE STRATEGIC VISION: TO BE THE LARGEST MANUFACTURER OF SCREWS MAP IN THE COUNTRY WITH A STRONG INTERNATIONAL PRESENCE CUSTOMER RELATIONSHIP INTERNATIONALIZATION OPERATIONAL EXCELLENCE INTERNAL PROCESSES FINANCE INCREASE REVENUE IMPROVE FINANCIAL REDUCE PRODUCTION WITH THE RIGHT MIX OF RETURNS COSTS DEVELOP PRODUCTS IMPROVE CUSTOMER INCREASE PROJECTS REDUCE LOST-TIME OPTIMIZE THE PRODUCT INTERNATIONAL SERVICE RESULTS ACCIDENTS MIX MARKETS MARKET BE A LEADER IN THE INCREASE DOMESTIC MARKET INTERNATIONAL MARKET SHARE MONITOR CUSTOMERS REDUCE MACHINERY REDUCE CUSTOMER REDUCE OPERATING CONTROL MAINTENANCE NEEDS IN OTHER CUSTOMER RELATIONSHIP INTERNATIONALIZATION OPERATIONAL EXCELLENCE PROGRAMMING COMPLAINTS LOSS COSTS INTERNAL PROCESSES COUNTRIES DEVELOP TIME + IMPROVE CUSTOMER INCREASE PROJECTS REDUCE LOST-TIME OPTIMIZE THE PRODUCT INTERNATIONAL SERVICE RESULTS ACCIDENTS MIX MARKETS CORPORATE INFORMATION MONITOR CUSTOMERS REDUCE MACHINERY REDUCE CUSTOMER REDUCE OPERATING CONTROL MAINTENANCE NEEDS IN OTHER PROGRAMMING COMPLAINTS LOSS COSTS COUNTRIES TIME AND GROWTH LEARNING AND GROWTH STRENGTHEN INTERNAL DEVELOP INFORMATION LEARNING DEVELOP HUMAN DEVELOP HUMAN STRENGTHEN INTERNAL DEVELOP INFORMATION COMMUNICATION RESOURCES COMMUNICATION MANAGEMENT MANAGEMENT RESOURCES BETWEEN AREAS SYSTEMS BETWEEN AREAS SYSTEMS 1 EVALUATION CRITERIA DEFINITION CRITERION A AND PRIORITIZATION CRITERION C CRITERION A CRITERION D 2 PRIORITIZATION CRITERION F CRITERION E CRITERION B CRITERION C CRITERION F CRITERION G PRIORITIZED CRITERION G 3 BALANCING CRITERIAPOSTPONEDOR CANCELED © Macrosolutions SA. All rights reserved. 4/9
  • 5. [WORKSHOP TRAINING CONTENT At the end of the course the student will be able to: ✓✓See the result of a specific strategy reflected in the selected projects portfolio ✓✓Compare the different approaches and their implications on the selected projects results ✓✓Select the appropriate criteria to be used based on the strategic direction ✓✓Understand and distinguish the quantitative, qualitative and strategic criteria ✓✓Translate strategic business objectives in the selection criteria ✓✓Use the Analytical Hierarchy Process (AHP) as a comparative mathematical basis for prioritizing projects and criteria ✓✓Decompose a high level strategic guidance on direct, tangible and measurable criteria ✓✓Balance the project portfolio considering the existed resources and investments constraints © Macrosolutions SA. All rights reserved. 5/9
  • 6. [WORKSHOP FACT SHEET DESCRIPTION Course number of hours. The number of days depends COURSE DURATION on the daily number of hours dedicated in each course. 8 Hours. The minimum number of students suggested to ensure NUMBER OF PARTICIPANTS the training economic viability. Minimum 30 students per workshop. TARGET AUDIENCE Executives, Strategic Planning Teams, Investment Planning Team, Project Managers and others involved in the selection of portfolio investments/projects. REQUIREMENTS None. You do not need prior knowledge on project and portfolio. The language in which the training is ministered. LANGUAGE(S) Portuguese and English. LOCAL Provided by the contractor. Worldwide attendance. Closed classes are hired by a particular organization CLOSED CLASSES or group. In this case all the participants are selected/ (IN COMPANY)? chosen by the contracting organization. Yes. Open classes offer public access in which the OPEN CLASSES? registration is done by each participant, individually. Yes. Casual. Professional Development Units are the measuring CERTIFICATION AND PDU units issued by the Project Management Institute for All training participants will receive a the credential holders. With these units the credential participation certificate with 8 PMI’s PDUs. (PMI holders can maintain their certifications. R.E.P. activity number: PMRank01) © Macrosolutions SA. All rights reserved. 6/9
  • 7. [WORKSHOPSTANDARDS ANDMETHODOLOGIES Project management standards and methodologies discussed and addressed in the training. Project Management Institute (PMI) UK Office of Government Commerce (OGC) PMBOK Guide — PRINCE2 (Projects in Controlled Environments) — PMI Practice Standard for Estimating — MSP (Managing Successful Programmes) PMI Practice Standard for Earned Value Management — M_O_R (Management of Risks) — PMI Practice Standard for Configuration P3M3 (Portfolio, Programme, and Project — — Management Management Maturity Model) PMI Practice Standard for Risk Management — P3O (Portfolio, Programme and Project Offices) PMI Practice Standard for Work Breakdown Structure — MoP (Management of Portfolios) PMI Practice Standard for Scheduling — MoV (Management of Value) — PMI Standard for Portfolio Management Scrum Alliance PMI Standard for Program Management Scrum Methodology — PMI Project Manager Development Competency — Framework International Project Management Association (IPMA) Organizational Project Management Maturity Model — ICB® IPMA Competence Baseline (OPM3®) — © Macrosolutions SA. All rights reserved. 7/9
  • 8. [WORKSHOP BASIC PROGRAM [ WORKSHOP OPENING [ THE IMPORTANCE OF PORTFOLIO MANAGEMENT IN BUSINESS STRATEGY [ PROJECTS ASSESSMENT, PRIORITIZATION AND BALANCING: FUNDAMENTAL CONCEPTS [ PMRANK® INTRODUCTION AND RULES [ TEAMS DEVELOPMENT [ TIGER SCREWS COMPANY [ POTENTIAL PROJECTS IDENTIFICATION AND INITIAL ASSESSMENT [ CRITERIA ASSESSMENT DEFINITION [ ASSESSMENT CRITERIA PRIORITIZATION AND ANALYTIC HIERARCHY PROCESS (AHP) [ PORTFOLIO BALANCING [ RESULTS PRESENTATION AND DISCUSSION [ PORTFOLIO COMMUNICATION, APPROVAL AND IMPLEMENTATION [ PORTFOLIO STRATEGIC MONITORING AND CONTROLLING [ FINAL CONCLUSIONS AND CLOSURE © Macrosolutions SA. All rights reserved. 8/9
  • 9. [WORKSHOP FURTHER INFORMATION For further information about this course, please contact: Phone: +55 31 3024-3003 Fax: +55 31 3024-3005 email: info@macrosolutions.com.br © Macrosolutions SA. All rights reserved. 9/9

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