© Ganesh Srinivasan, 2006. All international rights reserved.
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from me [sganesh13@yahoo.co.in ] or [sganesh13@gmail.com ]
Project Management
Successful Implementation
Project Structure, Key Roles and Responsibilities for

© Ganesh Srinivasan, 2006. All international rights reserved.
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from me [sganesh13@yahoo.co.in ] or [sganesh13@gmail.com ]
Core Implementation Team:
Key End Users
End Users
Steering Committee: Senior Management
Project Team: Key Functional Managers
Project Structure

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Key Roles and Responsibilities
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© Ganesh Srinivasan, 2006. All international rights reserved.
►Define the objectives - measurable &
Steering intangible
Committee: ►Define scope, plan funds, allocate resources
►Pro-actively determine organizational
Senior changes / plan for change management
Management ►Define and manage expectations
►Review progress and resolve issues
Appoint “Project Manager”
Project Manager in-turn builds “Project Team”

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Key Roles and Responsibilities
from me [sganesh13@yahoo.co.in ] or [sganesh13@gmail.com ]
© Ganesh Srinivasan, 2006. All international rights reserved.
Project Team:
Indispensable and ►Prepare an “Achievable Project Plan”
Key Functional ►Define and initiate organizational structures,
Managers to head, roles / responsibilities, processes, procedures
own and drive the
►Create necessary infra facilities
implementation of
each 'Value Chain
Process'
“Project Team” in-turn builds “Core Implementation Team”

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Key Roles and Responsibilities
from me [sganesh13@yahoo.co.in ] or [sganesh13@gmail.com ]
© Ganesh Srinivasan, 2006. All international rights reserved.
►Understand functionalities available in
ERP system
Core ►Do process modelling and “Gap Analysis”
Implementation ►Pilot run - build master data and walk
Team: through transactions with actual but sample
data
Indispensable and ►Estimate legacy data porting / conversion
Key End Users – each efforts
team headed by a ►Prepare plans for parallel, transition & live
Project Team Member runs
to implement the ►Communicate plans, involve & train end
chosen 'Value Chain users
Process'
►Act as “Change Agents” & drive the
implementation

© Ganesh Srinivasan, 2006. All international rights reserved.
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End Users:
on-line basis
Key Roles and Responsibilities
►Participate and implement transactions on an

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A Note on Key Roles
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© Ganesh Srinivasan, 2006. All international rights reserved.
Details were ►For example, for a Project to establish
given for an ERP factory, the 'Value Chain Processes' would
Project be to establish landscaping, layout of
buildings, architectural design, structural
Implementation design, facilities planning, various types of
plant and machinery, manufacturing process
The roles and planning, vendor development, production
responsibilities would planning, trial production etc.
vary for other types of ► A Project may also be for a specific
Projects – as the objective – for example to optimize inventory
'Value Chain across multiple locations. In this case, 'Value
Processes' would be Chain Process' is simple and the Project is to
different, based on the establish a fool proof and repeatable process
end results / to achieve the objective
objectives

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from me [sganesh13@yahoo.co.in ] or [sganesh13@gmail.com ] Project Structure – Value Chain
Processes and Six Sigma Methodology
© Ganesh Srinivasan, 2006. All international rights reserved.
Steering Committee: Senior Management
Project Team: Key Functional Managers
Core Implementation Team:
Key End Users
End Users
Each level has a Customer – Vendor relationship with other level(s)
I generally split the 'Value Chain' as Delivery Chain, Supply Chain and Internal Chains
I use 'Six Steps to Six Sigma' Methodology, to define critical activities at each level

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from me [sganesh13@yahoo.co.in ] or [sganesh13@gmail.com ] Project Structure – from Consulting
Company
© Ganesh Srinivasan, 2006. All international rights reserved.
Steering Committee: Senior Management
Project Team: Key Functional Managers
Core Implementation Team:
Key End Users
End Users
If using Services from a Consulting Company, qualified Professions from Consulting
Company would be involved at Three Levels – Steering Committee, Project Team and
Core Implementation Team

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Some of my Projects
from me [sganesh13@yahoo.co.in ] or [sganesh13@gmail.com ]
© Ganesh Srinivasan, 2006. All international rights reserved.
Establishing Factories for a large Earth
Moving Equipment Manufacturer in India –
with Japanese and American Collaboration
Planned, Project Monitored over 800,000
sq. ft of built area spread across 1,000 acres
of land – manufacturing & assembly floors
with internal facilities, office buildings with
interiors, landscaping etc.
Achieved high levels of productivity - $ 80
million revenues with 1,000 employees,
Ganesh Srinivasan compared to $ 100 million revenues of
another factory of the same company with
6,000 employees

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Some of my Projects
from me [sganesh13@yahoo.co.in ] or [sganesh13@gmail.com ]
© Ganesh Srinivasan, 2006. All international rights reserved.
Information Technology Projects for the same
company: Developed and implemented OLTP
systems for Production Division (covering all
manufacturing functions) and Marketing
Division (Spare Parts Operations) at 20 sites
$ 40 million worth of annual procurement
used to be handled by 100 persons in
Purchase and Accounts, compared to $ 60
million worth of annual procurements by
600 persons in another factory
Reduction of $ 4 million inventory per year
Ganesh Srinivasan
with an incremental investment of $ 300,000
on VSAT based network and implementing
inventory optimization processes

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Some of my Projects
from me [sganesh13@yahoo.co.in ] or [sganesh13@gmail.com ]
© Ganesh Srinivasan, 2006. All international rights reserved.
For a third party computer maintenance
company
Reduced repair cycle time, reduced dormant
stocks, optimized inventory, enabled
collection of Receivables to the extent of $
150’000 when the company’s revenues were
$ 600’000
For a large IT Services company HQ in India
While implementing Six Sigma projects,
Ganesh Srinivasan enabled reduction of “Quotation to
Collection” cycle time from 540 days to 150
days

This information cannot be reproduced or distributed without legal permission
Some of my Projects
from me [sganesh13@yahoo.co.in ] or [sganesh13@gmail.com ]
© Ganesh Srinivasan, 2006. All international rights reserved.
For a large pigment manufacturer HQ in Saudi
Arabia – while implementing SAP
Reduced order to delivery cycle time by 30
days, from 90 days
Optimized stock levels of plant and
machinery spare parts – implementing
suitable codification schemes, defining
stocking policy etc.
For a large petrochemical conglomerate HQ in
Saudi Arabia
Ganesh Srinivasan Optimized inventories of millions of
installation and project items, by
implementing UNSPSC codification scheme