Time Management M.Saravana

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M.Saravana
Training Officer
Bangalore, RVTI

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  • Competing – challenging demand
  • Delegation – allocation
  • Business & work activities
  • Crunch – critical situation
  • Too many things at once – Many of our tasks are not routines. They require concentration to detail. When we are attempting to do too many different things at one time, each individual task suffers as a result Stress and fatigue – Everyone experiences stress from time to time, and sometimes we actually operate a little better when there is some level of stress. Too much stress, on the other hand, causes our work to suffer and wears us down physically and mentally. Dealing with stress is an important part of time management All work and no play – Most successful people know how to balance work and play. When work takes over your life, you not only give your body little time to re-energize, but you may end up sacrificing the really important things in life like family and friends
  • The obstacles that we face are not insurmountable. Sometimes, the hardest thing to do is to identify that these obstacles exist and are affecting your ability to manage your time When you have identified your obstacles you can begin to overcome them Here are some strategies you can use to overcome the obstacles we just examined:
  • If you can manage your time more effectively, you will be rewarded in a variety of ways: You will be more efficient in serving your district and will be able to support your clubs better You will achieve greater success in your very important, and highly visible, role as a Lions Leader On a personal level, you will certainly feel healthier, more energetic, and in a generally better mood
  • Note: Review the strategies for time management that you have presented.
  • Note: You can either perform the demonstration described or discuss the short story below to conclude the session. One day an expert in time management was speaking to a group of business students and, to make a point, he used this illustration. As he stood in front of the group he pulled out a large wide-mouthed Mason jar and set it on the table in front of him. Then he produced about a dozen rocks and placed them, one at a time, into the jar. When the jar was filled to the top and no more rocks would fit inside, he asked, "Is this jar full?" Everyone in the class said, "Yes." Then he said, "Really?"  He reached under the table and pulled out a bucket of gravel. He dumped some gravel in and shook the jar causing pieces of gravel to work themselves down into the space between the rocks. Then he asked the group once more, "Is the jar full?" By this time the class began to understand. "Probably not," one of them answered. "Good!" he replied. He reached under the table and brought out a bucket of sand. He started dumping the sand in the jar and it went into all of the spaces left between the rocks and the gravel. Once more he asked the question, "Is this jar full?" No!" the class shouted. Once again he said, "Good." Then he grabbed a pitcher of water and began to pour it in until the jar was filled to the brim. Then he looked at the class and asked, "What is the point of this illustration?“ One student raised his hand and said, “No matter how full your schedule is, if you try really hard you can always fit some more things in it!" "No," the speaker replied, "that's not the point. The truth this illustration teaches us is: If you don't put the big rocks in first, you'll never get them in at all." What are the 'big rocks' in your life? Your children; Your loved ones; Your education; Your dreams; A worthy cause; Teaching or mentoring others; Doing things that you love; Time for yourself; Your health; Your mate (or significant other). Remember to put these BIG ROCKS in first or you'll never get them in at all. If you sweat about the little stuff (the gravel, sand, and water) then you'll fill your life with little things you worry about that don't really matter, and you'll never have the time you need to spend on the big, important stuff (the big rocks). So, tonight, or in the morning, when you are reflecting on this short story, ask yourself this question: What are the 'big rocks' in my life? Then, put those in your jar first.
  • Time Management M.Saravana

    1. 1.  You do not manage time!  You manage:  Yourself,  others  and work.
    2. 2. What is Time Management?
    3. 3. Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities,especially to increase effectiveness, efficiency or productivity.
    4. 4. What does “Time”Management do foryou, your job, yourgroup and/oryour organization?
    5. 5. Systematic, priority- based structuring oftime allocation and distribution amongcompeting demands.Since time cannot be stored, and itsavailability can neither be increasedbeyond nor decreased from the 24 hours,the term time budgeting is said to be themore appropriate one!
    6. 6. • Skills, tools, and techniques used tomanage time• Planning, allocating, setting goals,delegation, analysis of time spent,monitoring, organizing, scheduling, andprioritizing.
    7. 7. Only business &work activities?
    8. 8. Time management is asystem –combination ofprocesses, tools,techniques, andmethods.
    9. 9. Multi-tasking means multi- pressures!
    10. 10. Multi-Tasking…!
    11. 11. Multi-Tasking…!
    12. 12. to become themaster of yourown time…
    13. 13. • Take the first 30 minutes of every day to planyour day.• Dont start your day until you complete yourtime plan.• The most important time of your day is thetime you schedule your time.
    14. 14. •Carry a schedule and record all yourthoughts, conversations and activities.• See how much time is actually spentproducing results and how much time iswasted on unproductive thoughts,conversations and actions• To-do lists get longer and longer to thepoint where theyre unworkable.• Assign, share workload.
    15. 15. •Schedule your task when they will beginand end.• Plan to spend at least 50 percent of yourtime engaged in the thoughts, activities andconversations that produce most of yourresults.•Put up a "Do not disturb" sign when youabsolutely have to get work done.•Remember that its impossible to geteverything done.
    16. 16. What they sayabout time ….
    17. 17. “Live as ifyou were todie tomorrow.Learn as ifyou were tolive forever.”
    18. 18. Education isa continuingprocess fromthe minutewe are bornuntil we die.
    19. 19. “The product beinginternationally competitive it isable to service a large marketwith availability in time andstate of the art performance atreduced costs per unit.”
    20. 20. Nothing is a waste of time if you use the experience wisely. RodinTime = life; therefore, waste your timeand waste of your life, or master yourtime and master your life. Alan Lakein
    21. 21. Time ManagementPlanning Scheduling Organizing Meetings Delegating And other things…
    22. 22. Too many things at onceStress and fatigue All work and no play
    23. 23. Recognize that obstacles exist Identify themEmploy strategies to overcome
    24. 24. EfficientSuccessfulHealthy
    25. 25. • Set goals• Prioritize• Organize• Learn when to say “NO”• Use your waiting time• Concentrate on the task at hand• Consider your personal prime time• Celebrate success
    26. 26. Not THE END! To be continued in Stress!

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