Time Management     Basics          Lynda Kellam  Staff Development Workshop            3/4/2011
Lots of options!
Basic Tips
Photo by David Goehring (http://www.flickr.com/photos/carbonnyc/3589049775/)Clear your head
Photo by Tabata Kotowiski (http://www.flickr.com/photos/happy-batatinha/3456217960/in/photostream/)Actionable to do
Mom!       Becomes...buy mom a birthday gift...  Decide on appropriate     birthday gift...Call dad and ask what mom      ...
Find a buddy
Photo by Luis Argerich (http://www.flickr.com/photos/lrargerich/3203435803/)Weekly review
Basic GTD WorkflowCollectProcessOrganizeReviewDo
CollectCapture anything by writing it downUse inboxes to collectMinimize number of inboxesEmpty inboxes daily (or every ot...
I’m like water...
ProcessMake decision about meaning (remembermom?)Not actionable? Toss, Tickle, FileActionable? Do it! Delegate! Create a p...
OrganizeFour key areas:  Project lists  Calendar  Next Actions list  Waiting forA filing system is yourfriend              ...
A FewOrganizing Tools
iSpartan LabelsGreat way to make a listTo use: Click on an email --> Click onMove to --> Click on label or Create New
iSpartan CalendarRemember you cancheck schedules &invite people to eventsEvents from othercals can be copied toyour ownSha...
Remember   the milkhttp://www.rememberthemilk.com/       Track to do lists
Evernote  http://evernote.com/Online notebook applicationGood for project management
Google DocsUse for project management  for self or a committee Use to make next action          lists
Go analog  Notebook  Calendar    Files
ReviewReview calendar and action lists daily(or whenever you have time)Conduct a weekly review
Weekly ReviewTake an hour each week (usually end)Empty inboxesEmpty your headReview calendar, lists, waiting for list,proj...
Do!Choose actions based on ... What can you do? What you have time for? What you have energy for? Priorities?
What about those pesky projects?
Project PlanningDefine principlesEnvision the outcomeBrainstorm ideasOrganize your timeDecide on next steps
Project Planning Time! Pick a project you are working on Go through the steps on the sheet Find a next action that you can...
What’s yournext action?    Thanks!
Staff Dev Workshop: Time Management
Staff Dev Workshop: Time Management
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Staff Dev Workshop: Time Management

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Time management workshop for Jackson Library staff

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  • Staff Dev Workshop: Time Management

    1. 1. Time Management Basics Lynda Kellam Staff Development Workshop 3/4/2011
    2. 2. Lots of options!
    3. 3. Basic Tips
    4. 4. Photo by David Goehring (http://www.flickr.com/photos/carbonnyc/3589049775/)Clear your head
    5. 5. Photo by Tabata Kotowiski (http://www.flickr.com/photos/happy-batatinha/3456217960/in/photostream/)Actionable to do
    6. 6. Mom! Becomes...buy mom a birthday gift... Decide on appropriate birthday gift...Call dad and ask what mom wants!
    7. 7. Find a buddy
    8. 8. Photo by Luis Argerich (http://www.flickr.com/photos/lrargerich/3203435803/)Weekly review
    9. 9. Basic GTD WorkflowCollectProcessOrganizeReviewDo
    10. 10. CollectCapture anything by writing it downUse inboxes to collectMinimize number of inboxesEmpty inboxes daily (or every other day)
    11. 11. I’m like water...
    12. 12. ProcessMake decision about meaning (remembermom?)Not actionable? Toss, Tickle, FileActionable? Do it! Delegate! Create a project!
    13. 13. OrganizeFour key areas: Project lists Calendar Next Actions list Waiting forA filing system is yourfriend Photo by Guy & Heather Thomas (http://www.flickr.com/photos/guyandheather/752125029/#/)
    14. 14. A FewOrganizing Tools
    15. 15. iSpartan LabelsGreat way to make a listTo use: Click on an email --> Click onMove to --> Click on label or Create New
    16. 16. iSpartan CalendarRemember you cancheck schedules &invite people to eventsEvents from othercals can be copied toyour ownShare with yourclosest colleagues
    17. 17. Remember the milkhttp://www.rememberthemilk.com/ Track to do lists
    18. 18. Evernote http://evernote.com/Online notebook applicationGood for project management
    19. 19. Google DocsUse for project management for self or a committee Use to make next action lists
    20. 20. Go analog Notebook Calendar Files
    21. 21. ReviewReview calendar and action lists daily(or whenever you have time)Conduct a weekly review
    22. 22. Weekly ReviewTake an hour each week (usually end)Empty inboxesEmpty your headReview calendar, lists, waiting for list,projects, etc.
    23. 23. Do!Choose actions based on ... What can you do? What you have time for? What you have energy for? Priorities?
    24. 24. What about those pesky projects?
    25. 25. Project PlanningDefine principlesEnvision the outcomeBrainstorm ideasOrganize your timeDecide on next steps
    26. 26. Project Planning Time! Pick a project you are working on Go through the steps on the sheet Find a next action that you can do immediately!
    27. 27. What’s yournext action? Thanks!
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