Professional Committee Work The Wiki Way

You are Appointed Chair of an Awards Committee Your major responsibilities: Coordinate all committee members located in several institutions in several states Call for reviewing and judging applications and nominations Update committee members on committee tasks Update committee manual as needed

Your major responsibilities:

Coordinate all committee members located in several institutions in several states

Call for reviewing and judging applications and nominations

Update committee members on committee tasks

Update committee manual as needed

How do You go about doing those things? Set up conference calls for Committee members? Send out numerous emails with documents attached? Send out emails with comments on documents back and forth?

Set up conference calls for Committee members?

Send out numerous emails with documents attached?

Send out emails with comments on documents back and forth?

Typical Procedure Committee Chair uses email to: Form the committee Send out committee roster for members to verify their contact information Inform committee members what they need to do in their appointed period Send documents to committee members as attachments Seek input and suggestions from committee member on issues and concerns about committee work

Committee Chair uses email to:

Form the committee

Send out committee roster for members to verify their contact information

Inform committee members what they need to do in their appointed period

Send documents to committee members as attachments

Seek input and suggestions from committee member on issues and concerns about committee work

Typical Committee Communications Mostly via emails Everyone knows a little bit about the committee work as a whole Not everyone knows about everything and be able to see the whole picture of the committee work progress Committee work timeline is not accessible and visible to everyone

Mostly via emails

Everyone knows a little bit about the committee work as a whole

Not everyone knows about everything and be able to see the whole picture of the committee work progress

Committee work timeline is not accessible and visible to everyone

My Solution: Created a Wiki using Google Sites

My Solution:

Created a Wiki using Google Sites

Why Wiki? Web-based and secure log in Collaboration in one location Visible edits and comments All documents viewable and downloadable from one location Less emails and attachments Committee work visible to all members Ability to link to documents, pages, and websites Date and time stamp Archived and backup and searchable

Web-based and secure log in

Collaboration in one location

Visible edits and comments

All documents viewable and downloadable from one location

Less emails and attachments

Committee work visible to all members

Ability to link to documents, pages, and websites

Date and time stamp

Archived and backup and searchable

Wiki is not 100% Good Some learning curve Forgot how to access the Wiki Forgot login and password

Some learning curve

Forgot how to access the Wiki

Forgot login and password

What did Committee Members Comment about the Wiki? Excellent job! Thanks for your outstanding leadership Convenient access to documents I need Great example applying Web 2.0 tools

Excellent job!

Thanks for your outstanding leadership

Convenient access to documents I need

Great example applying Web 2.0 tools

I can do it and you can, too. Create your own Wiki to make it work for you! Questions and Discussions are welcome! [email_address]

Questions and Discussions are welcome!

[email_address]