A Reviewers Guide
to the New Office
2. Table of Contents
Welcome to your modern Office 1
Get Office in the way that works for you 2
Modern user interface 3
Experience Office at its best on Windows 8 devices 3
Office on Phone, Tablet and PC 4
Office 365: The Office you love with the power
of the cloud 5
Choose the Office 365 subscription that's right for you 5
Office 365 for everyone 6
Settings move with you 6
Always have the latest innovations 6
Stream Office to any Windows 7- or Windows 8-based PC with Office on Demand 6
Connect to social networks easily 6
Office 365 Home Premium and SkyDrive: any file,
anywhere, automatically 7
Office 365 for businesses: turbocharge your productivity 8
Keep people connected 8
Gain insights anywhere with Excel and SharePoint 10
Deploy it your way 10
Word: Create beautiful documents and enjoy the read 12
Work together 13
Excel: Discover and share insights from your data 16
3. Visualize 17
PowerPoint: Design and deliver beautiful presentations
with ease and confidence 20
Work together 22
Outlook: Manage your emails, schedules, contacts
and to-dos 25
OneNote: Take notes and have them where you want
when you need them 30
Publisher: Create professional and impactful
Visio: Simplify complex information with professional
Create professional diagrams quickly 37
Collaborate with your team 38
Link diagrams to dynamic data 38
Use a powerful diagramming platform 38
Project Pro for Office 365: A new subscription project management offering 41
4. Project Online: A new online PPM solution 42
Getting started with the new Office 45
Top 10 New and Improved Features of Exchange 49
Top 10 New and Improved Features of Lync 50
Top 10 New and Improved Features of SharePoint 52
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Welcome to your
The new Office is personalized, cloud-connected and simpler than ever. The new Office works the way you
do and helps you get more done at home, on the job and on the go.
Take Office with you and share and collaborate on documents with friends, family and colleagues. Your
Office applications, documents and personal settings go wherever you go. Consumers can store Office
documents on SkyDrive, and businesses can post documents to SharePoint and access them anywhere,
share them at will and even work together on them in real time. Office works across devices and
platforms, from smartphones and tablets to desktops and from PCs to Macs, and even on popular
The new Office is designed to work closely with Windows on PCs, tablets and phones. The fast and fluid
experience lets you do more in less time, with minimalist styling and an intuitive touch and inking
experience built into all the Office applications. Create a Word document on your PC and edit it on your
Windows Phone with great fidelity, move from a keyboard to using touch seamlessly, or stream a full-
featured version of Office to any Windows 7- or Windows 8-based PC with an Internet connection—with
your personal settings intact.
The sleek and modern interface gives you faster
access to the tools you use every day with the
ability to customize your experience in every
Office application. New tools help you make
beautiful modern documents, lead productive
meetings and transform data into insight in a
matter of clicks. The new Office user interface is
also easy on the eyes, with a clean, functional
appearance—less chrome and more touch
friendly, more get-it-done.
Making your documents look their best is now easier than ever. Office helps you create quickly with a
menu of enhanced, professional templates and a list of your recent documents. Use new alignment guides
to place pictures and other visual elements in perfect alignment within the paragraph, or experiment with
your layout and see text flow around your images and other content with live layout functionality.
With Peeks, Office gives you the information you need at a glance without leaving your current view. View
your schedule, a specific appointment or details about the person you’re emailing, all without opening
additional windows or adding clicks to your workflow.
See Office.com/preview for supported devices.
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Get Office in the way that
works for you
The new Office is available in a number of editions to suit business, home and educational needs.
• Office 365:Delivers the new Office as a
subscription service, constantly updated
and connected to Microsoft cloud services.
It is available in business, consumer,
education and government editions.
• Office 2013: Office as traditional desktop
software with a perpetual license.
Combined with a free Microsoft Account,
Office 2013 offers many conveniences of
a cloud-connected Office such as online
document storage and sharing.
• Office on Windows RT: Devices running
Windows RT will come with Word, Excel,
PowerPoint and OneNote.
• Office servers: Exchange,SharePoint,
Project and Lync are available hosted in
the cloud as part of Office 365 for
businesses, deployed on-premises, or a
combination of both in a hybrid
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Modern user interface
The new Office is more than just another pretty face. It’s designed to get out of the way and help you get
things done. It’s sleek, streamlined and easy on the eyes with crisp animations, vivid colors and easy
navigation with a mouse or touch. With a familiar, highly intuitive user experience it’s easy to get up and
running whether you’re an Office power user or you’ve never used it before.
Experience Office at its best on Windows 8 devices
Office was made for Windows 8 on PCs and tablets, aswell as Windows Phones. Try them together for the
ultimate productivity experience. The beautiful design is optimized for a range of hardware:from compact,
touch-enabled tablets and lightweight laptops to powerful all-in-ones with big high-definition screens. It’s
smooth and intuitive and gives you instant access to your people, apps and documents, so you spend less
time searching and more time doing.
Fresh, fast and fluid user interface
Windows 8 and the new Office both have a bold, beautifully designed new style that’s sleek and modern.
From the clean look of the words on your screen to the way apps animate, the experience is fresh and the
way it works is intuitive. The streamlined, user-focused design creates a productivity experience that is
both functional and gorgeous.
Touch, pen, keyboard—your choice
Office is optimized for different experiences. When you’re on the go with your tablet or mobile phone, the
new Office touch experience makes it easy to communicate, consume content and perform lightweight
editing with the flick of your finger or the stroke of a pen. When you are at your desk with a keyboard and
mouse, you have the full range of fine-tuned Office controls at your command for the most demanding
content creation tasks.
Type naturally, error-free, with the Windows 8touch keyboard
The touch keyboard in Windows 8 helps you speed up your typing and makes it more accurate. If you
mistype a word, Windows will suggest words as you type so you can get it right with a single tap. Two
keyboard modes—a full-size touch keyboard and a thumb keyboard—help keep you productive anywhere.
On touch-enabled PCs, the keyboard layout automatically adjusts to the language you choose for Windows.
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Leading touch experience with OneNote
Ready for a re-imagined touch experience when brainstorming and taking notes? The OneNote Windows
8 appdelivers with touch-and-hold radial menus that put useful commands at your fingertips, one-tap
search and sharing, and finger-friendly zooming and panning through pictures.
Office on Phone, Tablet and PC
Use Windows 8 across devices and get a full-featured Office experience anywhere. Each experience is
tailored for the way you work, whether you are at your desk or on the go.
Edit across devices while preserving formatting
Create a document on your desktop; edit it on your browser, phone or tablet fearlessly. When you use
Office on a Windows 8-based PC or tablet or a Windows Phone, formatting and styles remain intact no
matter where you work on documents. All the hard work you put into making your document look its best
will pay off.
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Office 365: The Office
you love with the power
of the cloud
Office 365 brings Office on the desktop together with cloud-based services so you can take your ideas
wherever life takes you. Your documents and settings — even your Office applications themselves —
roam with you. You can stream Office 365 to any Windows 7 or Windows 8 Internet-connected computer.
Pick up reading a Word document where you left off. Work with others in real time. With the new cloud-
powered Office, the world is at your fingertips.
Choose the Office 365 subscription that's right for you
Office 365 plans are simple to understand and even simpler to buy, with one per-user price for everything
you need. Office 365 is designed to deliver a complete package with no hidden fees. From firms of one to
the Fortune 500,from homes to schools to government agencies, there's an Office plan that's right for
There are several Office 365 plans available in the customer preview, providing you with the flexibility to
choose one that best fits your needs.
• Office 365 Home Premium Preview: Install Office on up to five PCs and get an additional 20GB of
online storage on SkyDrive so that you can save and share your documents online. Home Premium
includes Word, PowerPoint, Excel, Outlook, OneNote, Access and Publisher.
• Office 365 Small Business Premium Preview: Ideal for businesses with up to 10 employees, each user
can install Office, getting the same applications that are included in Office 365 ProPlus on up to five PCs
per user, and enjoy professional email, shared documents and HD videoconferencing in an easy-to-
manage solution that is hosted by Microsoft.
• Office 365 ProPlus Preview: Create up to 25 user accounts, with five installations of Office 365 ProPlus
per user. It includes Word, PowerPoint, Excel, Outlook, OneNote, Access, Publisher, InfoPath and Lync.
• Office 365 Enterprise Preview: Get the benefits of Office 365 ProPlus combined with Exchange Online,
including archiving and legal hold to fully manage your company's email in the cloud. It also includes
SharePoint Online to manage and share documents andLync Online to allow you to conduct meetings
and collaborate across remote teams and team members.
The final version of Office 365, when available, will include Office for Mac.
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Office 365 for everyone
Office 365 is now available to
home as well as business and
organizational users. Here are
some of the features that are
available to all Office 365 users.
Settings move with you
If you use Office a lot, you
probably have things set up the
way you like it—your Ribbon,
your styles and other default
settings. Even if you sign in to
Office 365 on a different PC,
everything will be ready for you
to get to work right away.
Always have the latest innovations
Office is continually evolving. New and enhanced features and services are added all the time, and thanks
to the cloud, Microsoft has greatly increased the pace of innovation. Because Office 365 is a subscription
service, you always have the most up to date Office at your fingertips. You get the latest ways to work as
soon as they are available, automatically downloaded and synched with Office on your desktop. With the
subscription service, there’s no need to buy a new edition or upgrade.
Stream Office to any Windows 7- or Windows 8-based PC with Office on Demand
Ever wanted to get something done on a PC that’s not your own? With an Office 365 subscription you
can. You don’t even have to have Office installed on the PC. Stream a full-featured Office application to
any Internet-connected PC running Windows 7 or Windows 8 using Office on Demand. When you’re
done, close the application and it will be removed from the PC.
Connect to social networks easily
Bring your online social networks to Office, complete with pictures, contact information and status
updates. Rekindle old connections, ask questions, boost your business and more. It’s all possible with the
latest version of Office, which includes built-in connectors that bring LinkedIn and Facebook into more of
your Office experience.
Office 365 is easy for anyone to manage.
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Office 365 Home Premium
and SkyDrive: any file,
You want to access and share your documents and other files, but you don’t always have your PC with
you. No problem—when you are signed in, Office 365 Home Premium saves your documents to SkyDrive
by default. You can access them from any Internet-connected device. Want to save them to your local
drive? You can do that, too. (Office 365 editions for business use SharePoint for document sharing,
storage and collaboration. For more information, see the section on Office 365 for businesses.)
With your documents stored on SkyDrive, you
have what you need wherever you go—whether
it’s a home to-do list or the latest version of a
sales presentation. Putting your files on SkyDrive
has other benefits, too. For one thing, they aren’t
stored on a PC hard drive with a limited lifespan. If
your computer goes down, your files stay up. And,
if you’re collaborating with other people, you only
have to keep track of one version instead of
sending revisions back and forth by email. Going
mobile? Access your SkyDrive files quickly and
easily from your smartphone. Use the SkyDrive
apps for Windows Phone and other compatible
mobile phones, or just sign in from your browser.
Either way, you’ll get your docs to go.
Accelerate your creative process with collaboration built in. With Office 365 Home Premium and SkyDrive,
people can work together even when they’re not together. Work on a vacation plan in OneNote with a
family member. Post it on SkyDrive and invite others to review and do basic editing in their browser with
the free Office Web Apps. They don’t have to have Office installed to get a great experience.
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Office 365 for businesses:
Office 365 for businesses gives your business the productivity tools it needs to succeed in a fast-moving
world. With up-to-date Office applications for Windows-based PCs, tablets and mobile phones, you can
keep things moving forward from anywhere. Powerful, easy-to-manage online services including
Exchange, SharePoint and Lync give any business enterprise-gradecapabilities. Plans are available to suit
organizations of all sizes. Best of all, you don’t have to deploy or manage servers onsite, and Microsoft
provides a99.99 percent financiallybacked uptime guarantee for Office 365 services.
Keep people connected
Office 365 for businesses helps you stay connected with new tools such as high-definition, multiparty
videoconferencing in Lync,
SharePoint Team Sites to keep
team communications and
documents in a single place,
and newsfeeds to follow sites,
documents and discussions to
get answers in real time.
With SharePoint, Office 365 delivers business-centric social networking designed to help people stay
connected and innovate together. You can follow people, teams, documents and sites to stay on top of
the latest happenings. Keep track of what your colleagues are up to through their activity feed. SharePoint
even recommends people and documents to follow based on your interests and responsibilities. Ratings
and reputation scores enable you to recognize colleagues and develop expert communities.
Easily create SharePoint Team Sites with built-in guidance.
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Enterprise social networking with SharePoint
Email, contacts, calendars everywhere
The more places you can access email, the faster your business can move. Office 365 gives you the power
of Exchange, the world’s most used email server, in a hosted service that is easy enough for even solo
professionals and small businesses but powerful enough for the largest enterprise organizations.
Exchange helps protect your email and data with powerful anti-spam and anti-malware services that are
always up to date, as well as policy-based information protection.
Now you can take enterprise-grade email with you anywhere. The improved Outlook Web App works on
all major browsers and is optimized for touch navigation. And with Exchange ActiveSync, users can get
email, contacts, calendars and tasks on a wide variety of mobile devices.
Work together across your business
Office 365 for businesses keeps everyone in your organization connected no matter where they are. Find
the expertise you need with a SharePoint search. Detailed contact cards and presence, now integrated
into all Office applications, help you connect and work with people from anywhere within the Office
experience. When you find who you’re looking for, join in rich, interactive discussions and meetings with
audio, video and instant messaging (IM) capabilities of Lync. You can start the conversation spontaneously
by hopping from IM to voice to video, or send out online meeting invitations with a couple of clicks.
Share ideas and content
SharePoint helps you keep track of what your colleagues are doing by following people, sites and
documents. You can get instant feedback on the documents and projects you’re working on delivered in
realtime to your activity feed. Sharing documents or presentations with the people you work with should
be simple, intuitive and always available. With SkyDrive Pro you can share content with the people you
work with without leaving your document library and track who you’re sharing with at a glance. You can
publish and share documents directly to SharePoint from any Office application via the Office Backstage
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View. When you need to work with colleagues, you can co-author documents in the browser using Office
Keep teams in sync
Prescriptive guidance is now built right into SharePoint. It guides you through setting permissions,
creating document libraries, and adding a custom theme to your site so you can quickly set up a new
team site. You can even provide external partners and vendorsaccess to SharePoint sites or documents
with robust security while helping to meet the data governance and protection policies set by your IT
department. To help your team stay in sync, all your team documents and emails can be accessible from
Outlook and SharePoint using a Site Mailbox.
Gain insights anywhere with Excel and SharePoint
Empower everyone in your
organization to gain business
insights. Mash up big data from
multiple sources using
PowerPivot. Explore data,
visualize it and tell a compelling
story using PowerView. When
it’s decision time, share business
and dashboards with SharePoint
to give everyone access to the
Deploy it your way
The cloud is the future of Office, but you can go there at your own pace. Not only can you install
Exchange, SharePoint or Lync in your own datacenter, the latest releases of Office servers are built on the
very same technology that powers Office 365. That means you can keep some users on-premises while
others consume services from the cloud. Move to the cloud at your own pace. Test different
configurations before deploying. Keep sensitive data within your firewall. Whatever the reason, it’s your
Office—deploy it how you want to. And, you can even still get traditional, perpetual Office client licenses
to install on desktops and PCs in your organization.
With PowerView you can see actionable data at a glance.
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documents and enjoy
The new Word gives you a new, clean view so you can enjoy the read right from your screen. Of course, you
still get professional-grade tools for creating beautiful documents and working with others. Stay on top of the
latest changes to a shared document and all the conversations in the document. Have your documents saved
and stored online so you know you're using the right version. Add polish and style with new, compelling
templates and tools and support for online videos and photos. Polish. Work together. And enjoy the read.
Get absorbed in Word documents with the new on-screen read mode.
It looks great and provides you with the right tools to enhance your
Read mode: Enjoy easy and pleasant reading with text reflowing
automatically in columns to fit the screen. Distractions are
removed, providing you with only tools that add value to your
reading (such as Define, Translate and Search on the Web).
Object zoom: Just tap your finger or click your mouse to zoom in
and make tables, charts and images in your document fill the
screen. Focus on and take in the information, then tap again to
zoom out and continue reading.
Resume reading: Word automatically bookmarks your last
position in a document. Take a break from reading your document;
when you reopen it, you can pick up right where you left off, even
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on a different PC or tablet when signed into your SkyDrive account.
Online video: When you have an Internet connection, you can watch online videos right in Word without
having to leave the document, so you can stay focused on the content.
Expand and collapse: Have
the option to collapse and
expand sections of your
document with just a tap or
click. Easily manage your
reading by collapsing
paragraphs you are done with,
or expand to explore more.
Navigation pane: Know at a
glance where you are in your
document. You can see the
contents, search the document
and track your place by
heading all from the navigation
Share and work easily with others using improved reviewing and online presentation tools.
Simplified sharing: When you are online and signed in with your Microsoft Account or organizational or
school ID, your documents are saved to the cloud by default. You can share and collaborate just by
sending a link. Manage and track only one version of your document.
Reply comment: Debate and easily track comments right next to the relevant text. You can see who
replied to whom and when, so you can have helpful conversations where they matter.
Present Online: When you're online, you can share the document on your screen with others, even if they
don't have Word. Send them a link, and they can follow you in the browser as you scroll through the
document on your screen.
Simple markup: See a clean version of documents that have been marked up, with subtle hints indicating
changes and comments. In one click, you can see all the changes and then hide them again for easy
reading and easy tracking.
Lock tracking: Add a password to the ability to stop tracking changes to ensure that all changes to your
document are being tracked. No change can get by without you seeing it.
Mark comment as done: When a comment or a conversation has been addressed, mark it as "done" to
collapse and gray it out. It will remain out of your way, yet easily accessible for future reference.
The new read mode in Word makes reading a pleasure.
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Add flair to your documents with online photos and videos.
PDF reflow: Use content from PDFs easily and make it look great. Word now opens PDFs and makes
content, such as paragraphs, lists and tables, act as familiar Word documents.
Automatically reflow PDF content into an editable Word document.
Alignment guides: The new alignment guides make it easy to line up charts, photos and diagrams with
your text for a polished and professional look. Guides pop into place when you need them and disappear
when you're done using them.
Live layout: Watch photos, videos and shapes move through text as you drag them in your document.
Release the mouse button and your object and the text around it are already in their final place—no need
to guess the result.
Online video: You can say more and type less by adding online videos to your documents. Readers can
watch these videos right in Word when they are online.
Start: The new Start experience gives you easy access to inspiration, with new, compelling templates and
a list of your recently viewed documents so you can get back to where you were in no time.
Design tab: The new Design tab helps you make all your design changes from one place, saving time
searching for what you need.
New building blocks: Choose from a new set of cover page, header and footer styles to give your
Online pictures: When you're online, you can use Word to search your online albums on Flickr and other
services and add pictures directly to the document, without having to save them first to your desktop,
laptop or tablet.
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Discover and share
insights from your data
The new Excel gives you intuitive ways to explore your data, inspiring you to get to new insights. In one
click, discover new ways to visualize your data, and see your information with new depth. Enjoy working
with and analyzing your data—the new Excel guides you with charts and tables based on your data and
helps you get the job done faster. A new clean view made as much for the tap, touch and turn of your
fingers as the click of your mouse or keyboard means you can move naturally through your information.
Unleash the insights hidden in your data with new tools that make it easy to extract what you need from
imported information and quickly perform complex analysis.
Flash Fill: Reformatting and rearranging your data just got easier. Watch Excel learn and recognize your
pattern and auto-complete the remaining data, with no formulas or macros required.
Recommended PivotTable: Find the best summary for your data. Excel suggests options for how to
summarize your data into a PivotTable. See a quick peek of your data in tables that use different pivots,
and pick the one that lets the insights flow.
Available with Office Professional Plus
Quick Explore: Explore different cuts and views of your data in a click, and discover new insights hidden
in your data. In a click, conduct a cross-tab analysis of large datasets and get a 360-degree view of what
your data can show you.
Quick Trend: Trying to predict future trends? A good place to start is to look at the historical time series
data. Now, you can pull up a chart showing the trend based on the historical data.
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Spreadsheet Inquire & Compare: This new
Excel Add-in scans spreadsheets and performs
diagnostics for errors, hidden information and
broken links, and compares workbooks looking
for inconsistencies to help prevent fraud. Rest
easy knowing that during an audit, you have an
audit trail of the changes in a spreadsheet.
Bring your analysis to life with a click of the
mouse with easy-to-use new visualization tools
that make your data look great.
Quick Analysis Lens: In one click, discover
different ways to visually represent your data.
Love what you see? Apply the formatting,
Sparklines, chart or table with just one more click.
Recommended Charts: Find the best ways to
visualize your data in charts. Excel recommends
the most suitable charts based on patterns in
your data. See a quick peek of your data in
different charts and graphs and pick the one that
shows the insights you want.
Chart Formatting Control: Fine-tune your charts quickly and easily. Change the title, layout or other
elements of your charts from a new and interactive interface.
Chart Animations: Watch every change in the chart as you adjust the numbers or add new data points.
With animations, you can see clearly the changes applied to your charts so you can better understand
movement in your data.
Timeline Slicer: Quickly see your data over different periods. Now you can apply a visual time filter on
your data, charts or PivotTables or move through rolling month-to-month performance with just a click.
Get started quickly: Don't draw a blank on how to structure or format your spreadsheet. When
beginning a new document, pick from a collection of professionally designed templates including
budgets, calendars, forms and reports.
Excel App Animations: Enjoy working in the new Excel with smooth animations that help you focus on
the changes clearly.
Touch-enabled: Get in touch with Excel. Use your fingers and hands to move through your charts, graphs
Apps for Excelintegration: Now you can create custom add-ons to help you mash up your data with
data and visualizations available on the Web, such as Bing Maps.
Flash Fill automatically completes your data without macros or
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Available with Office Professional Plus
Power View: Discover new insights at the speed of thought with highly interactive, familiar data
exploration, visualization and presentation for all levels of skills. Power View lets you compile data, charts
and graphs into a single view to bring your data to life.
PowerPivot: The Excel Add-in provides groundbreaking in-memory database technology to allow fast
manipulation of large data sets, streamlined integration of data and the ability to effortlessly share your
Work together or show off your results with the new sharing capabilities of Excel. Send a link to co-
workers and post to your social network using Office Web Apps.
Simplified sharing: Sharing a workbook is now much simpler. You can share and collaborate just by
sending a link to your workbooks saved in the cloud.
Post to social network: You can now share part of your spreadsheet on the Web by simply embedding it
on your social network pages.
Present online: You can share your workbook and collaborate in real time with others via Lync
conversation or meeting. You can also allow them to take control of your workbook.
Send by instant message:You can also share your workbook by attaching it to an instant message.
Everyone will receive a separate copy of your workbook.
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Design and deliver
with ease and confidence
Easily work with others and design beautiful presentations. Intuitive design tools make it easy to start
from a theme, apply variants, align text and media, and even build customized icons. When collaborating,
co-authoring and replying comments make it easy to work with one version and keep all important
conversations in context. Sharing online is simple: Even if your audience doesn't have PowerPoint, you can
project to their browser. And, when you present, you are in complete control behind the scenes, keeping
track of your notes, zooming in on specific slides and easily navigating among them.
Getting started on your presentation and making it look great
has never been easier.
Start screen: Get started with ease and polish. When opening
PowerPoint, you are immediately presented with a collection of
compelling wide-screen themes from which to create your
Alignment guides: Enhanced alignment guides make it easy
and intuitive to line up shapes, text boxes and other graphics, so
your presentations look as if they were polished by a designer.
Smart guides: See in realtime how your graphics line up and
intuitively drop objects into the right place.
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Master-level guides: Set fixed guides for specific slides from the master, making it easy to achieve visual
consistency across slides.
Theme variants: Change the look and feel of your presentation in one click, making your presentation
Merge shapes: Select two or more shapes on your slide and easily create new custom shapes with union,
combine, fragment, intersect or subtract. You can create amazing new shapes for diagrams and icons.
Eyedropper: Grab the exact color you need to make your slides great. Match the color of a title to an
accompanying picture, or ensure you are using your exact logo color in three simple clicks.
Online pictures: When online, you can use PowerPoint to search your online albums on Flickr and other
services and add pictures directly to the document, without having to save them first to your desktop,
laptop or tablet.
Insert pictures from online sources without saving them to your desktop first.
Media support: Add life to your presentations with videos and enjoy support for even more formats.
Play in Background: Have music and sound play across several slides or your whole presentation.
Format Object task pane: A new pane holds all the shape, picture and text design decisions for you.
Easily navigate among all the formatting options and see their immediate effect.
Modify Data Layout: Fine-tune your charts quickly and easily, without affecting the underlying data.
Filter the data presented using a new intuitive menu.
Stay effortlessly and intuitively in control so you can focus on your audience, not your slides.
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Presenter View: When presenting with a second screen (such as with a projector), new behind-the-scenes
tools keep you in control and allow you to focus on and connect with your audience.
Effortlessly control your presentation with the improved Presenter View.
Slide zoom: Help focus your audience on your ideas. Just click to zoom in and out on a specific diagram,
chart or graphic.
Navigation grid: Easily navigate between slides using a visual grid showing your slides at a glance: Your
audience only sees the slide you're presenting.
Auto-extend: When you connect to a second screen, PowerPoint will apply the right settings to enable
Presenter View and ensure it is projected on the correct screen.
Swap displays: If Presenter View is projected on the big screen and the presentation on your personal
monitor, one click flips the settings and keeps you in control.
Create and edit presentations with others in real time and share online easily
Simplified sharing: When you are online and signed in with your Microsoft Account or an organization
or school ID, your presentations are saved to the cloud by default. You can share and collaborate just by
sending a link, which also grants read or edit permissions. With online sharing, you can easily manage a
single version of your presentation.
Reply comment: Debate and easily track comments right next to the relevant text or graphics. You can
see who replied to whom and when, so you can have helpful conversations where they matter.
Comments pane: The new comments pane makes it easier to review all the comments and conversations
in a given slide.
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PowerPoint Web App Coauthoring: Co-authoring comes to the PowerPoint Web App. When you're
online, you and your team can work together on the same presentation at the same time from the
desktop or free via the PowerPoint Web App on SkyDrive.
Resume Reading: PowerPoint automatically bookmarks your last position in a presentation. When you
reopen a presentation, you can pick up right where you left off, even on a different device when signed
Present Online: You can share your presentation with anyone, even if they don't have PowerPoint. Send
them a link, and when you are online they can follow you in their browser as you advance through the
presentation on your screen.
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Manage your emails,
Outlook empowers you to take control of your day. It's the place to go to communicate, manage your
schedule and to-do list, and find the information you need to get your work done quickly. With Outlook,
you can send emails and files from all your email accounts and quickly find messages and attachments
with the information you're looking for. It's also more social than ever—improved connection with
LinkedIn and Facebook give you access to more of your contacts from one place.
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Quickly connect and share files with the people and groups that matter most.
Inline replies: Reply to email in one click, and check quick replies off your list so you can focus on the
Animation: Smooth transitions between email, calendar and tasks intuitively help you understand
Navigation bar: Get easy access to email, calendar, people and tasks with a navigation bar that takes up
Ribbon: See the Ribbon when you need it, and hide it when you don't.
Social connectors: See social updates from the people you're in contact with. LinkedIn, Facebook and
other updates are incorporated automatically so you have the right context to start, add toor change the
Exchange ActiveSync support: Connect Outlook using Exchange ActiveSync and access push-based
email, appointments and contacts across many popular email servers and services.
Site mailboxes: Create a single folder, calendar and task list for everyone on your team. Using the
combined power of Outlook, Exchange and SharePoint, you can assign an email folder to a team project,
and give everyone on the team access to that folder. Store team emails and links to supporting
documents, and manage team communication as you go.
Take control of your email and schedule with tools that help you more easily organize your life.
Peeks: Take a peek at your schedule, a specific appointment or details about the person you're emailing
with, without moving screens or losing context.
People Card: Multiple contacts are transparently joined into one view, reducing distracting duplicates and
offering social context.
Multiple email accounts: See, create and respond to all your email in one place, just like you do on your
phone, including Hotmail and third-party webmail. You don't have to download anything or install add-
ons; Outlook can now connect directly with your other email and calendars.
Share your calendar: Make your calendar available for others to see so meeting scheduling becomes a
Exchange Fast Access: See new email fasterwith Outlook powered by Exchange.
Sync slider: Control your disk space usage with an easy way to choose how much email is stored on your
Office sidebyside: DeployOutlook 2013 side by side with your previous version of Outlook so pilot
testing doesn't impact your current plugins and experiences.
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Peeks show you important information without leaving your current view.
Find the important information that you need so you can make the right decision fast.
Search: Find the information you need fast. Search is available for email, attachments, calendar
appointments and contacts so you can find the information you need fast.
MailTips: Find out important
information before you send
your email. MailTips lets you
know if someone is out of the
office, if you forgot an
attachment, if you are sending
information outside your
organization and much more
before you ever send the
message. MailTips saves you
time, helps you avoid mistakes
and enables you to find the right
contact for your email quickly.
Conversation view quickly shows you all thread-related messages.
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Policy tips: Easily be reminded of company information policies before you might make a mistake. Policy
tips notify you when there is information in your email that might be tied to a policy so you can make
informed decisions about what you are sending. (New, requires Exchange.)
Fast filters and context commands: Get one-click context: Instantly see what's happening today, next
week or next year. View emails by who sent them, or whether you've responded, or go straight to what
you haven't read. Easily file, flag or delete emails.
Clear view: See more of your information with a clean, clear viewing area.
Weather bar: See the weather while you ponder your calendar, for easy planning of your day or next trip.
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Take notes and have them
where you want when you
OneNote is your digital notebook that holds your notes, pictures, Web pages and media. Access your
information wherever you go, using your favorite devices.
Create notes, sketch a diagram and record a
lecture and connect them to related presentation files, photos, videos, Web links, charts and more right in
your notes. Everything you capture is saved and searchable without having to do anything extra. With
OneNote, your notes travel seamlessly with you. Download the OneNote app so you can access your
latest OneNote notebooks from your favorite devices including Windows Phone, Windows 8, iPhone, iPad
and Android phones. OneNote is also available through your browser using the OneNote Web App. You
don't have to remember, because OneNote's got it.
Have your ideas in one spot: Keep all your notes,
links, Web pages and media together. Take notes,
sketch a diagram or record a presentation, all in
Embed files: Add a presentation file, document,
spreadsheet, Web link, video file or other media
right into your notes. You'll always have the
information you need right at hand.
App availability varies by device and country/region. See Office.com/preview for details.
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Auto-Updating File Views: When you embed Excel and Visio files, you'll be able to see content previews
from within your notebook. Made a change? The preview will automatically update. You'll be able to see
the information you care about right next to your notes.
Tables: Do more with tables. OneNote now has more powerful table tools, which allow you to make
headers and quickly move around rows and columns. Want to create data visualizations or do more
advanced data work? With one click, you can convert tables in your notes into embedded Excel
Inking: OneNote's improved inking allows you to draw, erase and edit seamlessly, whether using your
finger, stylusor mouse. Like writing instead of typing? OneNote also converts handwriting into text.
Meetings (with Outlook): Connect your notes with corresponding meetings scheduled through Outlook.
Go to your meeting, and pull up the corresponding notes on the given topic. Embed a presentation for a
meeting, pull it up during the meeting, and make your notes right alongside every slide.
Linking/audio: Go back and hear just what was said. Record audio right in your notes. Type while you're
recording. Your notes will link with the specific part of the audio recorded while you were typing. Find
your note, hit playand listen to what was said.
Snip photos: Add cropped screenshot images from any type of file or image to your notes.
Snip anything from your screen and add it to your notes.
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In OneNote, your notes are automatically saved and searchable. You can even find the words you're looking
for in audio and pictures. You don't have to remember where you put anything—OneNote's got it.
Auto-save: OneNote saves as you go (just like a paper notebook) so you never need to remember to hit
the "save" button. Of course, you can still save as a new version or under a new name.
Search: You can search the notes and files you've added to find anything you've captured—a page in a
presentation, text in a picture or a comment in an audio clip—just type in a keyword or phrase.
Simplified sharing: Your notes are saved to the cloud by default when you're online. You can share and
collaborate just by sending a link. Manage and track only one version of your notebook, all from within
OneNote. And, when it's in the cloud, it's backed up, so you don't have to worry about losing your work.
FullPage View: Have the tools you want when you need them. When you want just your notes, full screen
mode will hide the Ribbon and page navigation so you have no distractions. Need to go to a different
page or access the Ribbon? They're just a click away.
OneNote is your digital notebook that travels with you. Download the OneNote app so you can access
your latest OneNote notebooks from your favorite devices,
including Windows Phone, Windows 8,
iPhone, iPad and Android phones.
OneNoteon Windows 8: Draw, type, click and swipe: OneNote is reimagined for Windows 8. Your notes
are saved and searchable, and sync to OneNote apps on your other devices.
Touch: Get in touch with OneNote. Use your fingers and hands to move through your pages and notes
when you don't have a keyboard.
In sync:OneNote syncs with SkyDrive and SharePoint, so you know you always have the latest on all your
devices. You can find what you need, or add more from the OneNote client or from SkyDrive/SharePoint.
On your devices: There will be OneNote apps available
on Windows Phone, iPhone, iPad, Android
phones, and Nokia Symbian phones. If you have a supported browser, you'll have the free OneNote Web
Application. OneNote is there.
App availability varies by device and country/region. See Office.com/preview for details.
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Create professional and
Use familiar, simple tools to create professional-looking publications that make an impact. With the
unique layout and print capabilities in Publisher, you can easily and quickly make brochures, newsletters,
calendars, posters, flyers and more. Publisher makes it easy to grab the attention of your audience with
simple personalization tools so you can customize names, photos and links. And, you can easily share
publications in the way that suits your audience the best.
Make an impact in a highly visual world overloaded with content. Publisher has simple tools that make it
easy to stand out and grab attention.
Swap picture: Import all your pictures to a single canvas in Publisher, and swap them in and out of your
design with a simple drag and drop. Experiment to find the right image without wasting time.
Effects: Use professional-looking effects for text, shapes and pictures, including softer shadows,
reflections and OpenType features such as ligatures and stylistic alternates. These effects are familiar to
use because they work like the effects in other Office applications that support them.
Start: The new Start experience gives you easy access to inspiration, with new, compelling templates, as
well as a list of your recently viewed documents, so you can get back to where you were in no time.
Picture background: Use your photos as high-resolution page backgrounds, and make your publications
look professional and polished.
Online pictures: When online, you can use Publisher to search your online albums on Flickr and other
services and add pictures directly to the document, without having to save them first to your desktop,
laptop or tablet.
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Make your professional publications personal for your audience through text, photos and links. It's simple
to customize with Publisher using familiar tools such as mail merge.
Mail merge: Include photos and links in the familiar mail merge tools, and boost the personalization of
your newsletters, cards and emails.
Mailings tab: All your personalization needs are in one place in the Ribbon.
Share and work easily with others. Email, PDF, XPS or high-quality prints: Publish in the way that suits your
Simplified sharing: Your documents are saved to the cloud by default when you're online and signed in
with your Microsoft Account or organizational or school ID. You can share and collaborate just by sending
Photo printing: It's now even easier to print your great-looking publications or photo albums at any
printshop with the ability to save all your pages to a common picture format, such as JPEG.
Email: Share a page as an email or send the entire publication in the email message as HTML. All the
pages will be combined into one message for you.
PDF and XPS: Save your publications as PDF and XPS, and even send them directly as PDF or XPS
attachments without saving them first.
Print: The print tab in the backstage view makes it easier to preview your publications and ensure your
printing comes out just as you intend.
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Visio 2013 provides new features to help you create diagrams more easily—including new and updated
shapes and stencils, improved themes and effects, and options to make teamwork simpler. You can also
make your diagrams more dynamic by linking shapes to real-time data and then sharing them through a
browser with others—even if they don't have Visio—using Visio Services in SharePoint.
Create professional diagrams quickly
Visio 2013 adds all-new features that make it easy and intuitive to create professional diagrams in just a
Quickly customize the look and feel of your diagram: Use new and updated shapes and apply themes
and effects to quickly make your diagrams look professional and engaging with just a few clicks.
Create great-looking organization charts more easily: Take advantage of several new organization
chart styles and the option to import people's photos. Create your organization chart quickly by importing
information from Outlook, Exchange or a spreadsheet.
Change shapes without affecting your diagram layout: Replace shapes in your diagrams with new
ones without having to re-do the layout or losing any information you've added to the shapes.
Get started with ease and polish: When opening Visio, immediately be presented with a collection of
compelling stencils to get started, and a list of my most recently used documents.
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Collaborate with your team
Visio 2013 makes it easier than ever for teams to work together on diagrams and share their information.
Work together on a single diagram at the same time: Work on a diagram at the same time as your
colleagues without having to worry about merging multiple versions or managing version conflicts. See
who else is working on different parts of the diagram, get notifications on what has changed, and choose
when to merge those changes with the version you are working in.
View diagrams through a browser on any PC and virtually any device: Save your diagrams to Office
365 or SharePoint so that others can view them through a browser on virtually any device, even if they
don't have Visio installed.
Share feedback with improved commenting: Add and reply to comments in diagrams through either
Visio 2013 or in your browser using Visio Services. See when diagram authors are online and get real-time
feedback from them through an instant messaging conversation—which you can initiate right from
within Visio. (Presence integration requires a compliant IM application, such as Lync 2013.)
Link diagrams to dynamic data
With Visio 2013, you can use the shapes in your diagram to show real-time data.
Link diagram shapes to data with a simple wizard: Make complex information easier to understand by
linking your shapes to data that stays up to date. Use formatting and data graphics—icons, symbols and
bar charts—that automatically adjust when your data changes to make patterns in the data evident at a
Use a range of common data sources: Link to business data from common data sources, including Excel,
Excel Services, SQL Server, SQL Azure and SharePoint External Lists.
Create no-code dashboards with SharePoint: Create powerful dashboards without writing any code by
saving your data-linked diagrams to Office 365 or SharePoint 2013.
Use a powerful diagramming platform
Visio 2013 provides an extensible, flexible and fully up-to-date platform for creating powerful diagrams
Get support for updated diagramming standards: Create diagrams that comply with the BPMN 2.0
standard while continuing to open and update diagrams that use older versions of BPMN. Plus, create
diagrams that comply with UML 2.4.
Validate diagrams to make sure they make follow business rules: Use a built-in validation engine to
make sure that BPMN diagrams have all required elements. The validation engine may also be extended
for other types of diagrams using XML.
Create visual workflows and publish them to SharePoint: Take advantage of updated support for
Windows Workflow Foundation 4.0 (including support for stages and steps) and better integration with
SharePoint Designer to visually create and publish workflows.
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Improve governance and control in Project2013: Create visual workflows in Visio for demand
management in Project 2013and Project Online.
Extend Visio through a rich application programming interface (API): Create add-ins to help users
visualize data from other business systems through Visio diagrams.
Maintain IT control: Use Group Policy to control what users can do in both Visio 2013 and Visio Services
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Project offers flexible online and on-premises solutions for project portfolio management (PPM) and
everyday work, enabling you to effectively execute and achieve strategic priorities.
Tools for project management
• Project Pro for Office 365: Effectively plan, manage and collaborate with others from virtually
anywhere to deliver winning projects. Offered as a subscription so you always have the most up-to-date
version on your PC or other devices.
• Project Professional 2013: Easily collaborate with others to quickly start and deliver winning projects.
Offered with a perpetual license.
• Project Standard 2013: Keep your project organized and on track. Offered with a perpetual license.
Tools for PPM
• Project Online: An online PPM and everyday work solution for team members, project participants and
• Project Online with Project Pro for Office 365: An online PPM and everyday work solution for project
managers and business decision-makers.
• Project Server 2013: An on-premises PPM and everyday work solution.
An overview of the new Project cloud offerings (Project Online and Project Pro for Office 365) is provided
Project Pro for Office 365: A new project management subscription
Microsoft introduces Project Pro for Office 365, a project management subscription that offers flexible
plans and simplified IT management. Improved functionality between Project Pro for Office 365 and
SharePoint Online makes project collaboration fast and easy for nearby or geographically distributed
teams. Project Pro for Office 365 works seamlessly with Office 365 to help you share project details and
effectively communicate progress without having to reformat or re-do work. And because Project Pro for
Office 365 supports lightweight and more robust project management systems for small teams and
departments, you can more reliably and successfully deliver projects.
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Give your teams a better way to stay organized with simple and engaging ways to get started, quickly
plan and easily keep projects on track.
• Offering simple and straightforward ways to get started, Project Pro for Office 365 enables you to easily
begin planning and managing your projects.
• The enhanced visual experience in Project Pro for Office 365 helps you quickly focus on what matters,
select actions to take and browse functions.
• New project templates in Project Pro for Office 365 help guide you to create your best plan, and Project
Pro for Office 365 makes it easy to quickly find recent files every time you get started.
Deliver projects successfully
Avoid costly breakdowns in teamwork with effective ways to see and share the data you want to present
to team members and executives.
• Project Pro for Office 365 provides the ability to visualize and print project reports beautifully, helping
you easily and effectively share and discuss progress.
• Powerful, out-of-the-box reporting tools in Project Pro for Office 365 delivered within a familiar Excel-
like experience help you quickly and easily measure progress and resource allocation.
• Project Pro for Office 365 provides enhanced tools for “what-if” scenario planning, helping you see
potential problems and make changes to assess impact, without re-creating your entire project plan.
Improve everyday collaboration
Effectively track status, receive changes and use more out-of-the-box features that work seamlessly with
other Microsoft applications to improve team collaboration.
• Project Pro for Office 365 is designed to work with Office 365, SharePoint Online and Lync Online,
creating a complete collaborative project management system.
• Improved list synchronization between SharePoint Online and Project Pro for Office 365 helps you
deliver project information, effectively track status and receive changes from virtually anywhere.
• The social capabilities of SharePoint Online are designed to work with your project site to facilitate
discussions and facilitate information sharing so you can get projects and everyday work done.
• The search capabilities of SharePoint Online enable you to find the right information in the right
context to execute everyday work and projects effectively.
Project Online: A new online PPM solution
Microsoft introduces Project Online, a flexible, online PPM solution to achieve strategic priorities as well as
manage tactical project execution and everyday work. Built on SharePoint Online, Project Online provides
new choices for teams, departments and large organizations to adopt lightweight or rigorous approaches
to PPM. Delivered through Office 365, Project Online increases agility and control while helping all types
of organizations to get started—to define and prioritize project portfolio investments and deliver the
intended business value.
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Complete your work from virtually anywhere on almost any device.
• Get started quickly. Visual tiles identify important steps and provide a simple guide for you and your
organization to begin (or hone) PPM capabilities.
• Focus on what matters most.Project Online aggregates everyday work, project tasks, important details
and timelines in a visually rich and contextual user interface.
• Extend your PPM experience to smartphones and stay uptodate while you're on the go with an
interface suited to small formfactors. Project Online also works on popular browsers.
Achieve strategic goals with a flexible PPM solution that enables you and your team to effectively set
priorities, execute projects and complete everyday work.
• Capture all demand to accurately measure capacity — even when your people are managing everyday
work or adhoc projects in SharePoint Online task lists.
• Evaluate portfolio investment and select optimal project portfolios for your organization by analyzing
constraints, demand and dynamic resources.
• Enable your people to effectively manage the tactical details of execution and delivery, while ensuring
alignment with business priorities.
Strengthen everyday collaboration
Avoid costly breakdowns in teamwork with new ways to collaborate and act quickly.
• Project Online is designed to work with Lync Online, enabling your people to have real-time
conversations and IMs from within their projects.
• Project Online uses the social, search and collaborative capabilities of SharePoint Online to help your
people facilitate discussions and find and share the information they need. You can better manage your
project pipeline and more effectively measure your team's ideas.
• Enable business decision-makers and analysts to quickly mine and aggregate project and portfolio data to
understand risk and align long-term planning and short-term execution needs with business priorities.
Increase agility and control
Take advantage of the online platform that combines agility, control, robust security features and
• Project Online uses industry standards such as Open Data Protocol (OData) for data mining and
• Project Online and SharePoint Online offer an integrated administrative experience that simplifies IT
• Project Online enables you to bring together different disciplines such as Application Lifecycle
Management, New Product Development and Innovation Process Managementthrough a connected
and scalable PPM platform.
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Getting started with the
Getting your Office 365 Preview up and running is simple. Just follow these steps.
Choose the Office 365
description that suits
Click Get Started to begin
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Sign in with your Microsoft
Account or organizational
or school ID.
Click Continue to activate
Your account will be ready
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Install Office on your devices,
access SkyDriveand manage
your Office 365 subscription
from the My Account page.
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Top 10 New andImproved
Features of Exchange
Helps keep your organization safer: The new Data Loss Prevention features in
Exchange help identify, monitor and protect sensitive data through deep content
Easier eDiscovery: Compliance officers can use the new Exchange eDiscovery
Center to discover and analyze Exchange, SharePoint and Lync data stored in
Exchange from a single interface.
Keep your data in one place: Large mailboxes and in-place archiving enable you to
manage storage needs and compliance in cost-effective ways.
Manage team and project communications more easily: Allow users to see old
communications on a project as soon as they join, have access to the current
versions of their team documents, and access all that information right from within
Unified user experience: Co-authoring, document storage and versioning are
provided by SharePoint while messaging is handled by Exchange with a complete
user experience within Outlook.
Touch-enabled inbox: The same thoughtful design in the Outlook desktop
interface has been applied to both the browser and mobile interfaces.
Move to the cloud on your terms: Onboard to the cloud overnight, move in
stages, or maintain a hybrid deployment with mailboxes on-premises and online to
meet your business needs.
Simplify management: Do it all from the Exchange Administration Center—
a single, easy-to-use Web-based administration interface.
Web content in Outlook: Customize Exchange by incorporating relevant, Web-
based Office Apps into the desktop and browser-based Outlook experiences with
Unified contacts: Enable users to bring contacts in from other networks. Exchange
automatically consolidates duplicates into one contact card.
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Top 10 New andImproved
Features of Lync
Stay in touch anywhere: Lync enables users to communicate with robust security
anywhere they have network connectivity and automatically adapts to network
Unified client: Lync integrates voice and video calls, Lync meetings, presence and
instant messaging in one easy-to-use client.
Consistent experience: Lync makes
communicating easier with a consistent and
familiar experience that's optimized for the
device, OS or browser being used, including
Windows 7 and Windows 8, Windows
Phone, iOS, and Android smartphones.
Connect with the outside world: Lync
Federation extends unified communications
with robust security over the Internet to
customers, suppliers and partners across the
most common messaging platforms,
including Skype, Windows Live Messenger,
Yahoo! Messenger, AOL Instant
Messengerand Google Talk.
Take notes in OneNote: OneNote Share
allows users to create and share OneNote
digital meeting notes within Lync meetings.
Hold virtual conferences or ad-hoc
conversations with interactive video: See
multiple video streams simultaneously and
see the active speaker automatically.
Adaptive videoconferencing: Lync uses
open standards including H.264 SVCto
enable video compression, which adapts to
bandwidth for a high-quality experience for
Click to join: Joining a Lync meeting
requires only a single click or touch on PCs and mobile devices.
Browser-based access: The Lync Web App allows PC and Mac users to join a Lync
meeting from a browser and delivers a full LyncMeeting experience, including IM,
voice, multiview video, data collaboration and sharing.
Hold highly interactive videoconference calls.
Communicate in multiple ways with one easy-to-use Lync app.
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Quickly and intuitively find the best way to communicate: Quick Lync is a menu
that appears over a contact in the Lync contact list and shows available
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Top 10 New andImproved
Features of SharePoint
A new and simplified user experience:Drag and drop content into document
libraries, see live previews of your content, edit lists inline and create sites in a few
simple clicks. SharePoint puts you in control.
Put social to work: New social features let you share what you’re working on, ask
questions and keep track of what your colleagues are doing. SharePoint puts social
Grow your network:New search profile
features help you connect with people
across your organization and easily discover
interests, past projects and documents
they’ve worked on. SharePoint helps you
find answers to questions and discover
experts you never knew.
Store and sync your documents:SkyDrive
Pro sync’s your content in SharePoint to
your desktop, so if you’re working remotely
or about to jump on a plane your docs are
just a mouse click away. SharePoint keeps
your content in sync from virtually
Share your stuff:Share documents from
Office or SkyDrive Pro with people inside
and outside of your organization puts
working together with anyone just a couple
of clicks away. SharePoint helps you get
Keep your teams in sync:Set up a new
team site in minutes with wizards built into
SharePoint to help you set permissions, track meeting notes and bring together all
your team’s email and documents in one place. SharePoint 2013 makes teamwork
Keep your projects on track:Organize your projects and tasks giving you a view
into upcoming deliverables across SharePoint, Outlook and Microsoft Project.
SharePoint helps you prioritize and get stuff done.
Store, share and manage all your documents in one place with
Easily find the expertise you need with SharePoint people search.
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Find what you’re looking for:Quickly customize and narrow your search to deliver
more relevant results, and also provides recommendations on people and
documents to follow. SharePoint makes it easy to discover answers and take action.
Take SharePoint with you on the go:If you’re running from meetings or out of the
office you can share documents, or update your activity feed from your mobile
phone or tablet. SharePoint keeps you connected from virtually anywhere.
Do more with SharePoint apps:The SharePoint store is an online marketplace to
discover and install apps that’s designed to work with SharePoint. If you need a
specific business solution to help you get even more out of SharePoint the store is
just a click away.