Prince2 2009 & its benefits potifob stefan ondek


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Prince2 2009 & its benefits potifob stefan ondek

  1. 1. PRINCE2®: 2009 Project Management Method Introduction & Benefits Štefan Ondek Managing Partner, PRINCE2 Approved Trainer POTIFOB – Projects On Time In Full On Budget, © 2010 POTIFOB. PRINCE2® is a Registered Trade Mark and a Registered Community Trade Mark of the Office of Government Commerce in the UK and other countries, and is registered in the U.S. Patent and Trademark Office. The Swirl logo™ is a Trade Mark of the Office of Government Commerce. M_o_R®, ITIL® and P3O® are Registered Trade Marks of the Office of Government Commerce. MSPTM is a Trade Mark of the Office of Government Commerce. 1
  2. 2. Speaker Introduction Štefan Ondek • PRINCE2® Approved Trainer & Registered Practitioner • MSPTM Practitioner, P3O® Foundation, IPMA B+, PMI PMP®, TOCICO CoA • Managing Partner of POTIFOB, an international group of project management training & consulting companies • Board Member of the Slovak Project Management Association responsible for co-operation with SPŘ 2 ©Crown Copyright 2009 Reproduced under licence from OGC
  3. 3. Let’s start with… • What is PRINCE2 • What is its position • What are its benefits • How does it look like 3
  4. 4. PRINCE2 Introduction PRojects IN Controlled Environments Often cited as the world’s most largely used project management method! 4 ©Crown Copyright 2009 Reproduced under licence from OGC
  5. 5. OGC – Office of Government Commerce Standards Family Common Glossary Models Guides Refresh pending Portfolio, Programme and Project Gateway® M_o_R® ITIL Portfolio, Office Programme and (P3O™) Project Management Maturity Model Portfolio Guide (PfM) (P3M3™) MSP™ (programme) PRINCE2™ Maturity Model PRINCE2™ (project) (P2MM) 5 ©Crown Copyright 2009 Reproduced under licence from OGC
  6. 6. Office of Government Commerce (OGC) & PRINCE2 Profile • OGC is a UK government agency. Amongst its goals is delivery of projects to time, quality and cost, realising benefits. • OGC standards include PRINCE2, MSP, P3O, M_o_R, ITIL etc. • OGC’s project management standard – PRINCE2 (PRojects In Controlled Environments version 2), originally developed for public administration, has become increasingly popular also in the commercial sphere and is now the de facto standard for project management in the UK. Its use has spread beyond the UK to more than 50 other countries. • Current version of PRINCE2 standard is the “PRINCE2 Manual - Managing Successful projects with PRINCE2, 2009 edition”, released on 16.6.2009. • The certification body for PRINCE2 is the APM Group (APMG). • Accreditation is governed by the passing of two exams – the Foundation & Practitioner. • A number of accredited training organisations – ATOs offer courses, most of which also include exam entry in the fee. • All certified ones gain one year free access to the knowledge pool of the PRINCE2 user community – 6
  7. 7. Positioning PRINCE2 CMM TQM TOC PMI PRINCE2 HRM Six Sigma ERP ITIL 7 Based on OGC PRINCE2™ material, unless otherwise stated
  8. 8. PRINCE2 Benefits • Embodies established and proven best practice • Can be applied to any type of project • Non-proprietary • Provides a common vocabulary • Explicit recognition of project roles & responsibilities • Is product focussed • Plans that meet the needs of different levels of management • Based on management by exception • Participants focus on the viability of the project • The 2009 refresh makes PRINCE2 the most up-to-date project management standard 8
  9. 9. PRINCE2: 2009 Background • PRINCE2 launched in 1996 & evolved over time • Last previous version was from 2005 • Refresh project started in November 2006 • Main desired outcomes of the refresh: • Reflect evolution in project management • Make PRINCE2 more accessible/ less bureaucratic • An enhanced qualifications scheme • New PRINCE2 version launched on 16.6.2009 • Qualification according to it launched on 6.7.2009 • Transition period ended on 1.1.2010 • Now, the PRINCE2: 2009 version is the only valid one 9
  10. 10. The Four Integrated Perspectives of The PRINCE2 Method PROJECT ENVIRONMENT Progress Business Case Organization Change PRINCE2 PROCESSES Quality • Principles Risks Plans • Themes • Processes PRINCE2 THEMES • Tailoring PRINCE2 PRINCE2 PRINCIPLES 10 ©Crown Copyright 2009 Reproduced under licence from OGC
  11. 11. PRINCE2: 2009 Principles Continued business A PRINCE2 project has continued business justification justification Learn from experience PRINCE2 project teams learn from previous experience (lessons are sought, recorded and acted upon throughout the life of the project) Defined roles & responsibilities A PRINCE2 project has defined and agreed roles and responsibilities with an organization structure that engages the business, user and supplier stakeholder interests Manage by stages A PRINCE2 project is planned, monitored and controlled on a stage-by-stage basis Manage by exception A PRINCE2 project has defined tolerances for each project objective to establish limits of delegated authority Focus on products A PRINCE2 project focuses on the definition and delivery of products, in particular their quality requirements Tailor to suit the project PRINCE2 is tailored to suit the project‟s environment, size, environment complexity, importance, capability and risk 11 © Crown copyright 2009. Reproduced under licence from OGC.
  12. 12. PRINCE2 Themes Business Establish mechanisms to judge whether the project is (and Why? Case remains) desirable, viable and achievable as a means to support decision-making in its (continued) investment. Organization Define and establish the project‟s structure of accountability Who? and responsibilities. Quality Define and implement the means by which the project will What? create and verify products that are fit-for-purpose. Plans Facilitate communication and control by defining the means How? How much? of delivering the products When? Risk Identify, assess and control uncertainty and, as a result, What if? improve the ability of the project to succeed. Change Identify, assess and control any potential and approved What’s the impact changes to baselines. Progress Establish mechanisms to monitor and compare actual Where are we now? achievements against those planned in order to provide a Where are we forecast for the project objectives, including its continued going? viability. 12 © Crown copyright 2009. Reproduced under licence from OGC.
  13. 13. PRINCE2 Process Model 13 © Crown copyright 2009. Reproduced under licence from OGC.
  14. 14. PRINCE2 versus Body of Knowledge (e.g. PMI) PRINCE2 Body of Knowledge A project management method. A broad collection of „good practices‟ for project management. Prescriptive. Non-prescriptive. An integrated set of processes and Each topic area can be referred to in themes (they are not isolated silos that isolation of others. can be selectively applied). Covers all project management roles. Targeted at Project Managers. Does not cover interpersonal skills. Covers interpersonal skills. References techniques Describes techniques 14 ©Crown Copyright 2009 Reproduced under licence from OGC
  15. 15. PRINCE2 versus Body of Knowledge (e.g. PMI) • The differences between PRINCE2 (a method) and a BoK make them highly complementary. • PRINCE2 provides a framework of what needs to be done, by who and when. • The BoK provides a range of techniques of how those things can be done. • Tailoring PRINCE2 if the organization is aligned to any particular BoK (e.g. the Project Management Institute – PMI Project Management Body of Knowledge Guide – PMBOK and its superstructure standards) should include: • Agreeing a single set of terms to apply. For example, in the Project Management Institute’s Body of Knowledge the Project Sponsor is equivalent to PRINCE2’s Executive • Aligning PRINCE2’s management products with any management products recommended by the BoK. For example, the Project Charter in PMBOK is equivalent to PRINCE2’s Project Brief. 15 Based on OGC PRINCE2™ material, unless otherwise stated
  16. 16. Tailoring PRINCE2 • Embedding: Done by the organization to adopt PRINCE2 • Tailoring: Done by the project management team to adapt the method to the context of the specific project 16 © Crown copyright 2009. Reproduced under licence from OGC.
  17. 17. Tailoring PRINCE2 • Applying the principles (NOT tailored) • Adapting the themes • Applying the organisation’s terms and language • Adapting the management products • Adapting the roles • Adapting the processes 17
  18. 18. Summary of Practical Benefits of PRINCE2: 2009 • Non-proprietary • everybody is allowed to manage projects by PRINCE2 • Consistency & clearance • Clear process model and definition of roles & responsibilities • Focus on business • Attention to & constant checking against the business case • Number of processes & management products reduced to necessary minimum • Clear standards & tailorability • Clear definitions what is tailorable & what not • High quality training & certification systems • Comprehensive training accreditation system covering training materials, trainers & training organisations • Global certification of project management staff 18
  19. 19. Looks all nice, but… • Why should I care? • There must be some difficulties with implementing PRINCE2 – what are they • Where can I learn PRINCE2: 2009 • What is that PRINCE2 certification about • Where can I get help with implementing PRINCE2: 2009 19
  20. 20. Why & How Implement PRINCE2? C benefits A = uncontrolled chaotic environment Keep this as small B = controlled chaotic as possible environment C = expected benefits gained from A the project Don’t try to do everything the first time and see that you keep B commitment from top management time 20 Based on OGC PRINCE2™ material, unless otherwise stated
  21. 21. PRINCE2 Certification Levels Certificate Target Group Eligibility Requirements Examination PRINCE2 Project Managers •Foundation certificate •9 objective test questions, Practitioner •Project management with a scenario background experience recommended •Each of the 9 questions is Valid for 5 worth 12 marks years •An overall score of 55%+ is required to pass •2,5/ 3 hour duration •Open-book examination – only the PRINCE2 Manual is allowed PRINCE2 Project Managers •No formal requirements •Multiple-choice Foundation Team Managers, •75 questions - just 70 Project Team Members scored Unlimited Project Support staff •35+ correct answers are validity Line Managers required to pass •1/ 1,5 hour duration •Closed-book 21
  22. 22. POTIFOB Services In PRINCE2 & Related Areas • Accredited PRINCE2 training courses • PRINCE2: 2009 Foundation certification courses (3 days) • PRINCE2: 2009 Practitioner certification courses (2 days) • combined PRINCE2 Foundation + Practitioner certification courses • “Introduction To PRINCE2” courses • PRINCE2: 2009 Bridge courses • Accredited MSP, P3O & M_o_R training incl. certification • PMI & IPMA training courses from Basics to PMP/ CAPM/ IPMA level B-D certification preparation • Project management consulting & coaching with focus on PRINCE2, PMI & Critical Chain implementations 22
  23. 23. Why POTIFOB? •We are the only provider worldwide able to deliver accredited PRINCE2 training in English, German, Dutch, Slovak & Czech. • Our PRINCE2 courses are carried out in partnership with the Accredited Training Organisation (ATO) Stichting Partners in Business, what enables us to draw from experience gained by delivering project management training to over 6000 project management professionals from more than 20 countries. •Our quality guarantee: If you adhere to all trainer's instructions, participate in the whole course and in spite of that do not pass the PRINCE2 Foundation exam, you can repeat the PRINCE2 Foundation course with us once more for free. You pay just the re-exam fee (150 € as of end January 2010). • Our best price guarantee: if you get a better offer for an accredited PRINCE2: 2009 course in the same location & time period elsewhere, just show it to us & we'll beat it. 23
  24. 24. Your Questions? 24
  25. 25. Thank you for your time & attention! Stefan Ondek, Managing Partner PRINCE2 Approved Trainer E-mail: Skype: stefan.ondek Tel. CEE Office: +421-2-4524 1000 Tel. UK Office: +44-20-719 33 840, 25