The New Office 365: Changes in Policy and Practice
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The New Office 365: Changes in Policy and Practice

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Part of the Taking Care of Business virtual tradeshow, this presentation for Penton Media covers: ...

Part of the Taking Care of Business virtual tradeshow, this presentation for Penton Media covers:
- New portal overview
- Exchange Online transport rules
- Data loss prevention
- Rights management
- Product & branding confusion

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  • Minimalistic look & feelModern stylingCurrent health statusPlanned maintenanceDashboard showing service requests, issues, inactive email users, mail protection statisticsReportsMore access to features without having to change sections
  • Policy Tips – like MailTips
  • Limiting the interaction between recipients and senders, including interactions between departmental groups inside an organization.Applying separate policies for communications within and outside of an organization.Preventing inappropriate content from entering or leaving an organization.Filtering confidential information.
  • Windows Azure AD Rights Management provides the ability to safeguard sensitive information created using Office applications and services such as email or other memos or correspondence that requires confidential treatment.Rights are assigned to content when it is published and the content is distributed in an encrypted form that provides persistent protection wherever the content travelsRights that can be assigned include the ability to allow or deny viewing, printing, copying of messages or documents as needed using template-based assignment.Office IRM – Word, Excel, PowerPoint, Outlook and InfoPath

The New Office 365: Changes in Policy and Practice The New Office 365: Changes in Policy and Practice Presentation Transcript

  • The New Office 365 Changes in Policy and Practice
  • New portal overview Exchange Online transport rules Data loss prevention Rights management Product & branding confusion
  • About Loryan Strant  Microsoft Office 365 MVP & v- TSP  Author of “Microsoft Office 365: Exchange Online Implementation and Migration” (available on Amazon.com)  Blog: thecloudmouth.com  Twitter: @TheCloudMouth  Email: lstrant@paradyne.com.au  Founder of www.Paradyne.com.au www.paradyne.com.au 3
  • What’s new in the portal?  Cleaner UI  More information on the front page  Reporting  Perform common admin functions www.paradyne.com.au 4
  • Office 365 admin center www.paradyne.com.au 5
  • Office 365 service settings www.paradyne.com.au 6
  • Office 365 reports www.paradyne.com.au 7
  • www.paradyne.com.au 8 Protection Features
  • Transport Rules What are they?  Server-side  Conditions, Exceptions and Actions  Use common mail fields  Applied when mail traversed the organization  Available for all Exchange Online subscribers What can they do?  Prevent content from leaving the organization  Filter messages based on content  Track / archive / copy messages sent to / received from individuals  Redirect inbound & outbound messages for inspection before delivery  Apply disclaimers to messages www.paradyne.com.au 9
  • Transport Rules – out of the box www.paradyne.com.au 10
  • Data Loss Prevention What is it?  Policies that contain sets of conditions  Filter email messages  Enforce compliance requirements  Out of the box templates  Available in Exchange Online Plan 2 What does it do?  Performs deep content analysis  Keyword matches  Dictionary matches  Regular expression evaluation  Policy Tips – inform users of violation www.paradyne.com.au 11
  • DLP – a basic example www.paradyne.com.au 12
  • Extra Secure Transport Rules + DLP = If the message contains… Sensitive information www.paradyne.com.au 13
  • Windows Azure Active Directory Rights Management What is it?  Assign rights to content  Encrypts information  Define what actions can be applied to content  Works with Exchange Online Plan 2 & SharePoint Online Plan 2  Requires Office 2010 / 2013 What does it do?  Safeguards sensitive information  Provides persistent protection  Closer management of usage rights and conditions  Share information securely within and between organizations www.paradyne.com.au 14
  • Rights management – turn it on! www.paradyne.com.au 15
  • Rights management in Outlook 2013 www.paradyne.com.au 16
  • www.paradyne.com.au 17 Product & branding confusion
  • Office 365 Home Premium vs the rest Home Premium  Office 2013 (Word, Excel, PowerPoint, Outlook, OneNote, Access, Publisher) on up to 5 PCs or Macs  Extra 20GB SkyDrive storage  60 Skype world minutes per month  Office on Demand Small / Midsize Business, Enterprise  The Office 365 we already love & know  Exchange Online  SharePoint Online  Lync Online  Office Professional Plus  Office Web Apps  Project Online  Project Professional  Visio Professional  BlackBerry Cloud Services www.paradyne.com.au 18
  • SkyDrive vs SkyDrive Pro SkyDrive  Individual / consumer usage  7GB  Office Web Apps  SkyDrive apps for Windows 8 and desktop SkyDrive Pro (in Office 365)  Business usage  7GB  Offline sync part of Office Professional Plus  Sync multiple libraries  Not the same feature set as SharePoint Workspace 2010 www.paradyne.com.au 19
  • Yammer & Office 365  Replacing the SharePoint social components  Built into SharePoint Online Plan 1 (therefore is included in Plan 2, E1-E4)  Currently available only for Enterprise Agreement customers www.paradyne.com.au 20
  • www.paradyne.com.au 21 Questions?