Leadership and Administrative DynamicsEckerd Spring 2011
Agenda                 Examination of needs assessment tools  PEST/SWOT DATA Analysis                 How to analyze and p...
SWOT Analysis     Strengths     Qualified Staff                      Weakness     Strong Board leadership              Fun...
PEST• Political• Economic• Social• Technological• Break out session. Perform this testfor the agency you work for and pres...
six fundamental principles of analyticaldesign• Show comparisons, contrasts, differences.• Show causality, mechanism, expl...
• “The purpose of an evidence presentation is to assist thinking”, and that these six principles of analytical design “are...
PowerPoint Is Evil• Ina business setting, a PowerPoint slide typically shows 40 words, which is about eight seconds worth ...
• Visual       reasoning usually works more effectively when relevant information is shown side by side.
Tufte emphatically•   Do not write bullets with incomplete sentences.•   Remember the journalism rule: include    who, wha...
COLOR!• Avoidcolors that don’t match.• Nature provides suggestions• Remember to use the theme color available in  Microsof...
Sparklines• tinyvisual device Tufte calls a “sparkline.” It’s intended to convey a bunch of data, perhaps a couple of hund...
Sparklines
Sparklines
Gapminder• Africais not a country• Child mortality
554                                          3                     2          23                                          ...
100%90%80%70%60%                                                           Series 350%                                    ...
543                                                                       Series 12                                       ...
654                                                        Series 13                                                      ...
Sales            1.2      1.4                                1st Qtr                                2nd Qtr               ...
Revise and Edit                               Default Microsoft Powerpoint Chart                        90                ...
Revise and Edit                                   Remove Decorative Effects                       100                     ...
Revise and Edit                                       Remove Clutter                       100                        90  ...
Revise and Edit             Make Legends and Titles Simple to Interpret          100   East           90       West       ...
Revise and Edit                              Eliminate Superfluous Ink          100   East           90          West     ...
Revise and Edit                       Eliminate Red/Green Distinctions          100   East           90          West     ...
Revise and Edit                              Choose Better Fonts          100   East           90          West           ...
Leadership and-administrative-dynamics-seventh class
Leadership and-administrative-dynamics-seventh class
Leadership and-administrative-dynamics-seventh class
Leadership and-administrative-dynamics-seventh class
Leadership and-administrative-dynamics-seventh class
Leadership and-administrative-dynamics-seventh class
Leadership and-administrative-dynamics-seventh class
Leadership and-administrative-dynamics-seventh class
Leadership and-administrative-dynamics-seventh class
Leadership and-administrative-dynamics-seventh class
Leadership and-administrative-dynamics-seventh class
Leadership and-administrative-dynamics-seventh class
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Leadership and-administrative-dynamics-seventh class

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Leadership and-administrative-dynamics-seventh class

  1. 1. Leadership and Administrative DynamicsEckerd Spring 2011
  2. 2. Agenda Examination of needs assessment tools PEST/SWOT DATA Analysis How to analyze and present data Techniques Read memos in class. Memo Writing
  3. 3. SWOT Analysis Strengths Qualified Staff Weakness Strong Board leadership Funding sources unstable Good community relationships High turnover Poor measurement of outcomes Threats Opportunities Recession will worsen to depression New federal funding available Competition from for profit entities New interest in homeless families Need exceeds ability to respond
  4. 4. PEST• Political• Economic• Social• Technological• Break out session. Perform this testfor the agency you work for and presentit to the class.
  5. 5. six fundamental principles of analyticaldesign• Show comparisons, contrasts, differences.• Show causality, mechanism, explanation, systematic structure.• Show multivariate data; that is, show more than 1 or 2 variables.• Completely integrate words, numbers, images, diagrams.• Thoroughly describe the evidence. Provide a detailed title, indicate the authors and sponsors, document the data sources, show complete measurement scales, point out relevant issues.• Analytical presentations ultimately stand or fall depending on the quality, relevance, and integrity of their content.
  6. 6. • “The purpose of an evidence presentation is to assist thinking”, and that these six principles of analytical design “are derived from the principles of analytical thinking.” (BE, p. 137). He claims that these design principles are universal and “not tied to any particular language, culture, style, century, gender, or technology of information display.”
  7. 7. PowerPoint Is Evil• Ina business setting, a PowerPoint slide typically shows 40 words, which is about eight seconds worth of silent reading material. With so little information per slide, many, many slides are needed. Audiences consequently endure a relentless sequentiality, one damn slide after another.
  8. 8. • Visual reasoning usually works more effectively when relevant information is shown side by side.
  9. 9. Tufte emphatically• Do not write bullets with incomplete sentences.• Remember the journalism rule: include who, what, where, when and why• Calculate the knowledge level, work and educational backgrounds of your audience
  10. 10. COLOR!• Avoidcolors that don’t match.• Nature provides suggestions• Remember to use the theme color available in Microsoft products.
  11. 11. Sparklines• tinyvisual device Tufte calls a “sparkline.” It’s intended to convey a bunch of data, perhaps a couple of hundred numbers’ worth, in a space no larger than would be required for a couple of words, like this bit of medical monitoring:
  12. 12. Sparklines
  13. 13. Sparklines
  14. 14. Gapminder• Africais not a country• Child mortality
  15. 15. 554 3 2 23 Series 12 Series 2 Series 31 Series 30 Series 2 Series 1 Category 1 Category 2 Category 3 Category 4
  16. 16. 100%90%80%70%60% Series 350% Series 240% Series 130%20%10% 0% Category 1 Category 2 Category 3 Category 4
  17. 17. 543 Series 12 Series 2 Series 31 Series 30 Series 2 Series 1 Category 1 Category 2 Category 3 Category 4
  18. 18. 654 Series 13 Series 2 Series 3210 Category 1 Category 2 Category 3 Category 4
  19. 19. Sales 1.2 1.4 1st Qtr 2nd Qtr 3rd Qtr3.2 8.2 4th Qtr
  20. 20. Revise and Edit Default Microsoft Powerpoint Chart 90 80 70 Quarterly Sales 60 50 East 40 West 30 North 20 10 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr32
  21. 21. Revise and Edit Remove Decorative Effects 100 90 80 Quarterly Sales 70 60 East 50 West 40 North 30 20 10 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr33
  22. 22. Revise and Edit Remove Clutter 100 90 80 Quarterly Sales 70 60 East 50 West 40 North 30 20 10 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr34
  23. 23. Revise and Edit Make Legends and Titles Simple to Interpret 100 East 90 West 80 70 North 60 Sales 50 40 30 20 10 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr35
  24. 24. Revise and Edit Eliminate Superfluous Ink 100 East 90 West 80 70 North 60 Sales 50 40 30 20 10 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr36
  25. 25. Revise and Edit Eliminate Red/Green Distinctions 100 East 90 West 80 70 North 60 Sales 50 40 30 20 10 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr37
  26. 26. Revise and Edit Choose Better Fonts 100 East 90 West 80 70 North 60 Sales 50 40 30 20 10 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr38

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