How to Avoid Information Overload


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How to Avoid Information Overload

  1. 1. How to avoid information overloadLeanne Rizzo
  2. 2. “There are many things of which a wise man might wish to be ignorant” ― Ralph Waldo Emerson
  3. 3. The quest for elegance Quest for elegance Less can be MOREEmpty space is OK!
  4. 4. Maintain a work/life balance Spirals
  5. 5. “…a bulging [email] in-box demoralizes users with feelings of overload” (Hurst, 2007,p. 25)
  6. 6. Practical Tips on Managing your Email In-box• Delete all spam• Save FYI emails or action items in appropriate digital folder• Finish 2 minute tasks immediately• Have a to do list for items that will take longer than 2 minutes• Empty out entire email inbox every day• “Induction” process may be needed
  7. 7. Hurst’s definition of the email Inductionprocess: “induction” definitionThe massive cleaning out of several emails that have piled up over a specific amount of time and therefore make your in-box a total count of 0.Hurst suggests that your inbox is a mere temporary holding place for communication and it’s not meant to live there.
  8. 8. Schedule certain times of day to check emails or return phone calls Time management Time Management Tips Schedule certain times of day to check emails and return phone calls
  9. 9. Be comfortable with silence Be comfortable with silence
  10. 10. Debrief after meetings• “Ask yourselves, ‘Did we accomplish everything we set out to do? Is everyone clear on the next steps?’ “ (Levine, 2006, p.113)• Schedule follow-up tasks that need to be completed• Stay in touch with the front lines. “Find some way to ‘meet’ with your customers and ask them about them about their needs” (Levine, 2006, p. 117).
  11. 11. Dance Schedule time not just for working, but for playing…
  12. 12. Mistakes Be OK with mistakesAnyone who has never made a mistakehas never tried anything new.~ Albert Einstein
  13. 13. Jump on 2- risk taking Be willing to take risks
  14. 14. “People today are in danger of drowning in information; but, becausethey have been taught that information is useful, they are more willing to drown than they need be. If they could handle information, they would not have to drown at all.” ― Idries Shah, Reflections
  15. 15. Other Resources: Resources 1) Blur: How to Know What’s True in the Age of Information Overload by Bill Kovach and Tom Rosenstiel 2) Bit Literacy: Productivity in the Age of Information and E-mail Overload by Mark Hurst 3) The Dip by Seth Godin 4) Cut to the Chase: And 99 Other Rules to Liberate Yourself and Gain Back the Gift of Time by Stuart R. Levine 5) The overflowing brain : information overload and the limits of working memory by Torkel Klingberg
  16. 16. Balance is the perfect state of still water. Let that be your model.Remembering balance It remains quiet within and is not disturbed on the surface. -Confucius
  17. 17. References Referencesba1969. (Photographer). (2012). Canvas texture 1, 2, 4, & 5. [Web Photo]. Retrieved from, M. (2007). Bit literacy: Productivity in the age of information and e-mail overload. New York: Good Experience Press.Levine, S. (2006). Cut to the chase: And 99 other rules to liberate yourself and gain back the gift of time. (pp. 113-117). New York: Doubleday.