Tips & Tricks from a (Wannabe) Productivity Geek


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This presentation, first presented at the Silicon Valley VMUG on May 1, 2013, offers some common sense and real-world tips and tricks for being productive and effective.

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Tips & Tricks from a (Wannabe) Productivity Geek

  1. 1. Tips & Tricks from a (Wannabe)Productivity GeekSome thoughts and ideas for being productive and effective in today’sfast-paced industryScott Lowe, VCDX 39vExpert, Author, Blogger, Geek / Twitter: @scott_lowe
  2. 2. Before we start•Get involved! Audience participation is encouraged andrequested.•If you use Twitter, feel free to tweet about this session (use@MyVMUG or hashtag #SVVMUG)•I encourage you to take photos or videos of today’s sessionand share them online•This presentation will be made available online after the event
  3. 3. •Know the metrics•Reduce the friction•Find a trusted system•Process your e-mail•Know when to stop•Some tools I useAgenda
  4. 4. Knowing is half the battle
  5. 5. Knowing is half the battle
  6. 6. •Try to understand where improvements can be made•Ask yourself questions like these:•What tasks am I constantly performing?•What takes up most of my time during the workday?•What causes the most disruption to my focus?•Once you know the answers, you can make progress onbeing more effectiveKnow the metrics
  7. 7. •Find ways to streamline and simplify common tasks•Use automation tools (macros, scripts)•Use text substitution applications (TextExpander, Breevy,AutoKey)•Use keyboard-based application launchers or search tools(Quicksilver, Launchy, Gnome Do)•Learn and use keyboard shortcutsReduce the friction
  8. 8. Demo time!
  9. 9. •Which system you use is less important than actually using it•David Allen’s Getting Things Done (GTD) is one populartrusted system•Lots of applications designed to fit into GTD, if that’s yourtrusted system•GTD isn’t for everyone, though—find what works for you!•Reduce the friction to make your trusted system easier touseFind a trusted system
  10. 10. •Don’t just manage e-mail, process e-mail!•Four rules for processing e-mail:•Rule #1: If you can do it in under 2 minutes, do it.•Rule #2: If it takes more than 2 minutes, put it in yourtrusted system.•Rule #3: If you need the information, archive the message.•Rule #4: Otherwise, delete the message.•Reduce the friction to make this process easierProcess your e-mail
  11. 11. •Pay it forward—help others process their e-mail•Useful subject lines help; consider these prefixes:•“Info:” for FYI-type messages•“Request:” when you’re asking them to do something•“Inquiry:” when you’re asking a question•“Confirmed:” to confirm the receipt of a request or task•“Delivered:” means you’re completing the request or taskand delivering the item(s)Process your e-mail
  12. 12. Know when to stop
  13. 13. •Quicksilver•FastScripts (with custom AppleScripts)•OmniFocus•Typinator•TextSoap•MarkdownSome tools I use
  14. 14. Questions &answers
  15. 15. Thank you!Don’t forget to provide feedback and rate this session on the lastpage of your Program Guide.