Tips For Ms Word

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Interview presentation for NiSoft

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Tips For Ms Word

  1. 1. Tips for Creating a Document in MS Word Louise Kelly Saturday 13 th February 2010
  2. 2. Objective <ul><li>To show how MS Word can be used to efficiently produce a more easily readable document by using the following features: </li></ul><ul><ul><li>Automatically insert the date; </li></ul></ul><ul><ul><li>Create a table of contents; </li></ul></ul><ul><ul><li>Keep paragraphs together; </li></ul></ul><ul><ul><li>Print report double sided; </li></ul></ul>
  3. 3. Automatically Update The Date <ul><li>Many document templates are frequently re-used, only requiring the update of the date and time; </li></ul><ul><li>Save time on this by getting the document to update date automatically; </li></ul>
  4. 4. Automatically Update The Date (2) <ul><li>Set cursor to where you want the date; </li></ul><ul><li>On the Insert tab, select Date and Time; </li></ul><ul><li>Set your preferred format; </li></ul><ul><li>Check ‘Update Automatically’ and click ‘Ok’; </li></ul>
  5. 5. Insert Table of Contents <ul><li>Benefits include ability to go directly to section by ‘ctrl+click’ on the heading in the table; </li></ul><ul><li>Easy to add new sections, and update the data in the table of contents automatically; </li></ul>
  6. 6. Insert Table of Contents (2) <ul><li>First, ensure that all headings are set using one of the default heading styles from the style bar; </li></ul><ul><ul><li>Select your heading </li></ul></ul><ul><ul><li>For a main heading, select the ‘Heading 1’ Style from the style bar; </li></ul></ul><ul><ul><li>For sub headings, use ‘Heading 2’ or Heading 3’ Styles; </li></ul></ul>
  7. 7. Insert Table of Contents (3) <ul><li>Place cursor where you would like the table of contents to appear; </li></ul><ul><li>Go to References>Table of contents; </li></ul><ul><li>Select the style of Table of contents that you want; </li></ul>
  8. 8. Keep Paragraphs Together <ul><li>For presentation effect and ease of reading, its better that a sentence or paragraph continues without a page break; </li></ul><ul><li>Normal rectification method is to use carriage return, however this may disrupt pages in the rest of the document; </li></ul>
  9. 9. Keep Paragraphs Together (2) <ul><li>On the ‘Home’ tab, select the entire document by using the ‘Select All’ button in the Editing function. </li></ul><ul><li>Click on the small square on the bottom right hand side of the paragraph box </li></ul><ul><li>When the Paragraph window appears, select the ‘Line and Page’ break tab, and check ‘Keep with next’ and ‘Keep lines together’ </li></ul><ul><li>Then Click ‘OK’ </li></ul>
  10. 10. Double Sided Printing <ul><li>Print on both sides of the paper, saving the amount of paper you need; </li></ul><ul><li>No need for a printer with this feature; </li></ul><ul><li>Use settings in Word to accomplish this; </li></ul>NB: Will require manual flipping of the paper
  11. 11. Double Sided Printing (2) <ul><li>Select File>Print </li></ul><ul><li>Check the ‘Manual Duplex’ option, and hit ‘OK’; </li></ul><ul><li>After the first side prints, you will be prompted on screen to put the paper from the outbox tray back into the Inbox tray. Click ‘OK’; </li></ul>
  12. 12. Conclusion <ul><li>Using Microsoft Word you can now </li></ul><ul><ul><li>Update Date Automatically; </li></ul></ul><ul><ul><li>Insert Automatic Table of contents; </li></ul></ul><ul><ul><li>Ensure no page breaks in paragraphs or sentences; </li></ul></ul><ul><ul><li>Print Double sided; </li></ul></ul>

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