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Tips For Ms Word

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Tips For Ms Word Tips For Ms Word Presentation Transcript

  • Tips for Creating a Document in MS Word Louise Kelly Saturday 13 th February 2010
  • Objective
    • To show how MS Word can be used to efficiently produce a more easily readable document by using the following features:
      • Automatically insert the date;
      • Create a table of contents;
      • Keep paragraphs together;
      • Print report double sided;
  • Automatically Update The Date
    • Many document templates are frequently re-used, only requiring the update of the date and time;
    • Save time on this by getting the document to update date automatically;
  • Automatically Update The Date (2)
    • Set cursor to where you want the date;
    • On the Insert tab, select Date and Time;
    • Set your preferred format;
    • Check ‘Update Automatically’ and click ‘Ok’;
  • Insert Table of Contents
    • Benefits include ability to go directly to section by ‘ctrl+click’ on the heading in the table;
    • Easy to add new sections, and update the data in the table of contents automatically;
  • Insert Table of Contents (2)
    • First, ensure that all headings are set using one of the default heading styles from the style bar;
      • Select your heading
      • For a main heading, select the ‘Heading 1’ Style from the style bar;
      • For sub headings, use ‘Heading 2’ or Heading 3’ Styles;
  • Insert Table of Contents (3)
    • Place cursor where you would like the table of contents to appear;
    • Go to References>Table of contents;
    • Select the style of Table of contents that you want;
  • Keep Paragraphs Together
    • For presentation effect and ease of reading, its better that a sentence or paragraph continues without a page break;
    • Normal rectification method is to use carriage return, however this may disrupt pages in the rest of the document;
  • Keep Paragraphs Together (2)
    • On the ‘Home’ tab, select the entire document by using the ‘Select All’ button in the Editing function.
    • Click on the small square on the bottom right hand side of the paragraph box
    • When the Paragraph window appears, select the ‘Line and Page’ break tab, and check ‘Keep with next’ and ‘Keep lines together’
    • Then Click ‘OK’
  • Double Sided Printing
    • Print on both sides of the paper, saving the amount of paper you need;
    • No need for a printer with this feature;
    • Use settings in Word to accomplish this;
    NB: Will require manual flipping of the paper
  • Double Sided Printing (2)
    • Select File>Print
    • Check the ‘Manual Duplex’ option, and hit ‘OK’;
    • After the first side prints, you will be prompted on screen to put the paper from the outbox tray back into the Inbox tray. Click ‘OK’;
  • Conclusion
    • Using Microsoft Word you can now
      • Update Date Automatically;
      • Insert Automatic Table of contents;
      • Ensure no page breaks in paragraphs or sentences;
      • Print Double sided;