SupplierSuite 2010


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The ShipServ Supplier Suite contains everything you need to get trading with the ShipServ buying community of 150 ship owners operating 5,000+ vessels

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SupplierSuite 2010

  1. 2. ShipServ SupplierSuite <ul><li>June 2010 </li></ul><ul><li>Prepared By:Lawrence Ortiz </li></ul><ul><li>Account Manager </li></ul>
  2. 3. ShipServ is the leading maritime e-marketplace, helping the buyers and sellers of ship supplies to reduce the costs associated with doing business together. In 2009 ShipServ helped its members save an estimated $400m and transformed the way they do business. Whether a Buyer needs to streamline its purchasing operations or a Supplier wants to reduce the cost of attracting or retaining customers, ShipServ is unique in helping businesses of all sizes to find each other easily, connect cost effectively and trade efficiently. Today the ShipServ community numbers nearly 150 buying organizations, 5,000 vessels and 30,000 suppliers. For more information visit . About ShipServ
  3. 4. How ShipServ Can help your Business?
  4. 5. The Answer: ShipServ Supplier Suite <ul><li>The ShipServ Supplier Suite contains everything you need to get trading with the world’s largest maritime buying community. Within hours you could be marketing your products and services on ShipServ Pages, the on­line supplier directory and be ready to receive and respond to RFQs and orders through ShipServ TradeNet, the online trading platform </li></ul><ul><li>SmartSupplier is the next step up from StartSupplier. It adds additional order management capabilities, allowing you to better automate the fulfilling of orders. You also get management information tools, giving you greater visibility and control of your customer’s orders. </li></ul><ul><li>While a Premium listing helps your firm gain wide range of exposure not only in ShipServ Pages but also in Google. it also comes best with a catalogue up load so this will allow you to promote your products </li></ul>
  5. 6. The benefits of the SupplierSuite <ul><li>ShipServ Pages </li></ul><ul><li>A Premium Listing is the most advanced listing level on ShipServ Pages. You will be at the top of Search results,but also in Google. </li></ul><ul><li>You can maximize your exposure by listing more brands and product categories that you carry or even more ports you serve. </li></ul><ul><li>You can include more detailed company info including a company description, logo, link to website, contact person details and full style company information. </li></ul><ul><li>You can upload up to 10 documents, e.g. catalogues, price lists and product descriptions. </li></ul><ul><li>Up load all products you offer to your catalogue with great picture, discription, part number and price </li></ul><ul><li>For best result have a banner ads </li></ul><ul><li>ShipServ TradeNet SmartSupplier </li></ul><ul><li>Utilizes an &quot;Outlook style&quot; order management dashboard that organizes your transactions and allows you to group/filter by various criteria. </li></ul><ul><li>Simplify procedure for preparing, sending and receiving sales order documents RFQ’s, QTS and PO’s </li></ul><ul><li>Trade electronically with 150 ship owners and yards worldwide and over 5000 vessels </li></ul><ul><li>Achieve accurate product specification on orders </li></ul><ul><li>Eliminate manual re-typing, faxing and emailing </li></ul><ul><li>Reduce communication costs </li></ul><ul><li>Improve data quality </li></ul><ul><li>Immediate delay-free access to all data, even when disconnected from the internet </li></ul><ul><li>Reduce quote to order cycle time </li></ul><ul><li>There is only one login ID and password for you to access the software the whole day </li></ul>
  6. 7. Fresh Water Supplies Norway Please see full view of live trading activity map Every day of the year, every hour of the day & every minute in the hour, some kind of transaction is being conducted on TradeNet. We continuously analyze that data, understanding who’s buying what from whom.
  7. 8. Up Grade your SupplierSuite to Spotlight Banner and have this opportunity to be seen in the number one spot in your preferred category you just need to purchase a targeted banner ads for a minimum of 3 months and this kind of search result will be showed Your Premium Listing Your Targeted Banner Ads
  8. 9. The Traditional Ship Supply Communication using StartSupplier “the one you’re using” <ul><li>The vendor receives the (RFQ) order via fax or email in an old traditional way </li></ul><ul><li>Your email receives a lot of messages every single day like Spam messages, personal messages, proposal, invitations and a lot more </li></ul><ul><li>The suppliers use a Fax machine, a Phone line and computer to received orders and to send quotes </li></ul><ul><li>If the vendor or the Supplier fails to view the RFQ the order will be lost </li></ul><ul><li>Each and every time you received an RFQ as a StartSupplier a user ID and password is required and you need to put it each and every time you open an RFQ </li></ul><ul><li>If you got disconnected to your internet its either you start all over again or forget about it </li></ul><ul><li>And if you send it by fax or mail there’s no way the your buyers will manually put it in their TradeNet System to confirm </li></ul><ul><li>Those TradeNet buyers are using ShipServ’s TradeNet platform to enable all suppliers like to quote online </li></ul><ul><li>So the price can be reflected instantly in their purchasing system </li></ul><ul><li>If you choose to send the quote via fax or email, there is no guarantee that the purchaser will re-enter it in their system on time which may lessen your business opportunity. </li></ul>
  9. 10. Short introduction about SmartSupplier <ul><li>SmartSupplier is a tool for suppliers to transact with buyers on ShipServ </li></ul><ul><li>TradeNet that lets you receive Requests for Quotations and Purchase Orders and to send Quotations, Order Acceptances and Order Confirmations. </li></ul><ul><li>SmartSupplier also lets you manage catalogues, customer profile and contracts and lets you export and import documents to and from Excel. </li></ul><ul><li>SmartSupplier keeps all your transactions permanently and safely on the TradeNet server. </li></ul><ul><li>However, SmartSupplier behaves like a fully functional Windows program (e.g., like Microsoft Outlook), making it much more powerful and easier to use than a browser-based solution. </li></ul><ul><li>A unique feature of SmartSupplier is the way it downloads your transactions to local storage on your computer disk. This provides immediate delay-free access to your transactions, even if you are temporarily disconnected from the Internet. </li></ul>
  10. 11. The SmartSupplier TradeNet tool and click the Run button to view Create a quote in SmartSupplier and more
  11. 12. Optimize Trading with TradeNet SmartSupplier <ul><li>One-to-many connection </li></ul><ul><li>Outlook-style order management system </li></ul><ul><li>Archiving function </li></ul><ul><li>TradeNet member </li></ul><ul><li>Microsoft .Net technology </li></ul><ul><li>Continuous and easy upgrades </li></ul><ul><li>Access to updated contact list </li></ul><ul><li>Update supplier information in Pages </li></ul><ul><li>Upload and update catalogues in Pages </li></ul><ul><li>There is one Login ID and Password per user to use it in a daily basis </li></ul><ul><li>Easy filing and retrieving of documents and HISTORY of transactions are kept </li></ul><ul><li>Easy to archive and retrieve transactions, also automatic archive settings to suit your needs </li></ul><ul><li>Full Tradenet membership for one full year to ad credibility </li></ul><ul><li>Faster retrieval of transactions, easier to handle RFQs/POs with many items </li></ul><ul><li>ShipServ upgrades SmartSupplier periodically with better features and functions </li></ul><ul><li>Gives you updated contact information of 150 TradeNet buyers, including names and email of contact person, so that you can market yourself pro-actively </li></ul><ul><li>Up date your Premium listing every time you have new promotions and events </li></ul><ul><li>Your new products can easily be promoted and searchable in pages with great details </li></ul>
  12. 13. Other Features of the SmartSupplier Sales Folder Folder Structure Connection Status
  13. 14. Sales Folder <ul><li>Inbox Folder </li></ul><ul><li>The Inbox Folder holds your incoming transactions: Requests for Quotation (RFQs/Enquiries), Orders (POs/Purchase Orders.) </li></ul><ul><li>Sent Folder </li></ul><ul><li>The Sent Folder holds your sent Quotes (Quotations), and Order Conf. (Order Confirmations). </li></ul><ul><li>Draft Folder </li></ul><ul><li>The Draft Folder stores your Draft Quotes (Quotations), and Order Conf. (Order Confirmations). </li></ul>
  14. 15. Folder Structure <ul><li>Catalogues Folder </li></ul><ul><li>The Catalogues Folder stores your catalogues, customer profiles, and contracts for different customers. This folder and the functionality it affords you could benefit you greatly as a tool to attract new business and to simplify the quoting process. </li></ul><ul><li>Marketing Folder </li></ul><ul><li>The Marketing Folder contains information, tools and suggestions from ShipServ on how you can market your company to the current TradeNet shipping companies and to the greater global maritime purchasing community so that you benefit from increased market exposure as well as improved process efficiency. </li></ul><ul><li>Contacts Folder </li></ul><ul><li>The Contacts Folder contains a list of the current 150 TradeNet buyers, their contact persons and their e-mail addresses, all updated periodically. We encourage you to write directly to them to promote yourself. </li></ul>
  15. 16. Status <ul><li>Connection Status </li></ul><ul><li>This icon shows you the connection status of SmartSupplier. SmartSupplier is “Connected” to the Internet currently. The latest pop-up advised you that you received one RFQ. </li></ul><ul><li>Taskbar Service </li></ul><ul><li>You can set SmartSupplier to run continuously in the background, constantly checking for new documents, even when you close the main SmartSupplier window. </li></ul><ul><li>Working Offline </li></ul><ul><li>Like Outlook or Outlook Express, SmartSupplier downloads a copy of all received and sent documents to your computer, letting you continue working on those documents (reading and replying) even when you are not connected to the Internet, that is, when you are “working offline.” If you send any new documents while working offline, they will be held in the Outbox folder until the next time you connect. Switch to and from offline mode with the menu option FileWork Offline. </li></ul>
  16. 17. Features <ul><li>Filter lets you hide or show certain documents based on the status of a document. Click on it to see a drop-down selection list. For example, you can select to see only RFQs with no reply or archived RFQs only. You can add a filter to column headings by choosing Column Filtering on the drop-down list, </li></ul><ul><li>Group lets you display transactions based on multiple criteria, for example first by Buyer, then by Vessel. The view will automatically collapse to show each group heading. Click the plus + next to the group heading to expand the view and show the documents under that heading. </li></ul><ul><li>Group and Filter settings reset to the default settings when you close and restart SmartSupplier. </li></ul><ul><li>Grey and Black Documents Documents are black if you have not opened it for review or reply. Recent documents will download automatically in the background. </li></ul><ul><li>Bold (Unread) and Not Bold (Read) Documents A document changes from Unread to Read as soon as you open it or create a reply. Read/unread status is specific to each individual user. </li></ul><ul><li>Archive Function You can Archive documents by highlighting the document (or multiple documents) and using ArchiveArchive Selected Documents on the tool bar at the top (or by right-clicking the selected document or documents). </li></ul>
  17. 18. Creating a Quotation <ul><li>View and Print RFQ - Double click on the row listing the RFQ to view the RFQ. If you wish, click on the printer icon on the upper left hand corner of the screen. </li></ul><ul><li>Quoting - From within the displayed RFQ, click Create Quote in the upper left hand corner. The drop-down list shows the choices of Auto Match or Blank Document . </li></ul><ul><li>Tabs - You can either click on the tab itself to go from one to the other, or click on the Previous (Left) arrow or the Next (Right) arrow to go back and forth. Familiarize yourself with each of the tabs, but recognize that you need not view all tabs and that you need not enter information in tabs, other than in the pricing tab. </li></ul><ul><li>Save and Send - Click Save as Draft to save an unfinished quotation or Send to send it to your customer. You need not go through all the tabs before clicking these buttons. </li></ul><ul><li>Export and Import - You can export line items to or import them from Excel at any tab, letting you send the Excel worksheet as an e-mail attachment to the manufacturers or your sub-suppliers. Click Export and Import at the top of the screen when creating the quote. Note that only line items will be exported. </li></ul><ul><li>Enter Prices Manually - Here you can enter the Unit Price and Disc % (Discount Percentage for that particular line item) manually; the Total for that line item, which is (Unit Price less Disc %) x Qty (Quantities), is calculated automatically. </li></ul><ul><li>Data in other boxes that are already filled in or blank, such as </li></ul><ul><ul><li>Part Type (IMPA number, ISSA number, Manufacturer’s Part Number, etc.) </li></ul></ul><ul><ul><li>Part No. (IMPA, ISSA or Manufacturer’s Part Number, etc. itself) </li></ul></ul><ul><ul><li>Item Description </li></ul></ul><ul><ul><li>Qty (Quantity) </li></ul></ul><ul><ul><li>Unit (Unit of Measurement – pieces, sets, pairs, kilograms, litre) </li></ul></ul><ul><li>Automatic Pricing - If you have mapped items in this RFQ to an item in one of your catalogues, the item will be priced automatically. This is also indicated by a blue book icon in the Mat box under the line item number. The pricing convention described in the previous section and the Catalogue section below applies. </li></ul><ul><li>Refer to the section titled “Pricing for Individual Items under a Catalogue / Customer Profile / Contract” for more details. </li></ul>
  18. 19.
  19. 20. Should you have further concerns please feel free to contact me <ul><li>Lawrence Ortiz </li></ul><ul><li>ShipServ Account Manager </li></ul><ul><li>Phone +442031119714 </li></ul><ul><li>FAX +44 203 111 9729 </li></ul><ul><li>Skype lortizshipserv </li></ul><ul><li>Email [email_address] </li></ul><ul><li>Thank You </li></ul>