02b project scope management

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02b project scope management

  1. 1. Session 2bProject ScopeManagement
  2. 2. Agenda  Project Scope Management  Project Scope vs. Product Scope  5 Processes  Collect Requirements  Define Scope  Create WBS  Verify Scope  Control ScopeProject Scope Management 2
  3. 3. Goals  By the end of this session, you will be able to:  Have an overview of Project Scope Management;  Have a deep understanding of Inputs, T&Ts, and Outputs of 5 processes in Project Scope Management;  Create WBSProject Scope Management 3
  4. 4. Copyright  Most of the material of this presentation has been taken from the PMBOK® Guide 4th Edition of PMI (Project Management Institute)  The material is for LARION Computing internal use only, NOT for reproduction or distribution.Project Scope Management 4
  5. 5. Progress  Project Scope Management  Project Scope vs. Product Scope  5 Processes  Collect Requirements  Define Scope  Create WBS  Verify Scope  Control ScopeProject Scope Management 5
  6. 6. Project Scope Management  Includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully  Defining and controlling what is, and what is not included in the projectProject Scope Management 6
  7. 7. Progress  Project Scope Management  Project Scope vs. Product Scope  5 Processes  Collect Requirements  Define Scope  Create WBS  Verify Scope  Control ScopeProject Scope Management 7
  8. 8. Project Scope vs. Product Scope  Project Scope  The work that needs to be accomplished to deliver a product, service, or result with the specified features and functions  Product Scope  The features and functions that characterize the product, service, or result  Exercise 01Project Scope Management 8
  9. 9. Progress  Project Scope Management  Project Scope vs. Product Scope  5 Processes  Collect Requirements  Define Scope  Create WBS  Verify Scope  Control ScopeProject Scope Management 9
  10. 10. 5 Processes (1 of 6)Project Scope Management 10
  11. 11. 5 Processes (2 of 6)  aProject Scope Management 11
  12. 12. 5 Processes (3 of 6)  aProject Scope Management 12
  13. 13. 5 Processes (4 of 6)  aProject Scope Management 13
  14. 14. 5 Processes (5 of 6)  aProject Scope Management 14
  15. 15. 5 Processes (6 of 6)  aProject Scope Management 15
  16. 16. Progress  Project Scope Management  Project Scope vs. Product Scope  5 Processes  Collect Requirements  Define Scope  Create WBS  Verify Scope  Control ScopeProject Scope Management 16
  17. 17. Collect Requirements (1 of 14)  Inputs, Tools & Techniques, and OutputsProject Scope Management 17
  18. 18. Collect Requirements (2 of 14)  Data Flow DiagramProject Scope Management 18
  19. 19. Collect Requirements (3 of 14)  Stakeholder RegisterProject Scope Management 19
  20. 20. Collect Requirements (4 of 14)  Interviewing  Focus Groups  Facilitated WorkshopsProject Scope Management 20
  21. 21. Collect Requirements (5 of 14)  Group Creativity Techniques  Brainstorming  Nominal group technique  Delphi technique  (to be continued)Project Scope Management 21
  22. 22. Collect Requirements (6 of 14)  Group Creativity Techniques (cont.)  Idea/mind mapping  A diagram of ideas or notes to help generate, classify or record information  A good way to visualize the way your ideas related to each other  Starts from a central core wordProject Scope Management 22
  23. 23. Collect Requirements (7 of 14)  Group Creativity Techniques (cont.)  Idea/mind mapping (cont.)Project Scope Management 23
  24. 24. Collect Requirements (8 of 14)  Group Creativity Techniques (cont.)  Idea/mind mapping (cont.)Project Scope Management 24
  25. 25. Collect Requirements (9 of 14)  Group Creativity Techniques (cont.)  Affinity DiagramsProject Scope Management 25
  26. 26. Collect Requirements (10 of 14)  Group Decision Making Techniques  Unanimity  Majority  Plurality  DictatorshipProject Scope Management 26
  27. 27. Collect Requirements (11 of 14)  Questionnaires and Surveys  Observations  PrototypesProject Scope Management 27
  28. 28. Collect Requirements (12 of 14)  Requirement DocumentsProject Scope Management 28
  29. 29. Collect Requirements (13 of 14)  Requirements Traceability MatrixProject Scope Management 29
  30. 30. Collect Requirements (14 of 14)  Requirements Management PlanProject Scope Management 30
  31. 31. Progress  Project Scope Management  Project Scope vs. Product Scope  5 Processes  Collect Requirements  Define Scope  Create WBS  Verify Scope  Control ScopeProject Scope Management 31
  32. 32. Define Scope (1 of 5)  Inputs, Tools & Techniques and OutputsProject Scope Management 32
  33. 33. Define Scope (2 of 5)  Data Flow DiagramProject Scope Management 33
  34. 34. Define Scope (3 of 5)  Product Analysis  Alternatives IdentificationProject Scope Management 34
  35. 35. Define Scope (4 of 5)  Project Scope Statement  Product Scope Description  Product Acceptance Criteria  Project Deliverables  Project Exclusions  Project Constraints  Project AssumptionsProject Scope Management 35
  36. 36. Define Scope (5 of 5)  Project Scope Statement (cont.)  Example: 02b Define Scope - Project Scope Statement.pdfProject Scope Management 36
  37. 37. Progress  Project Scope Management  Project Scope vs. Product Scope  5 Processes  Collect Requirements  Define Scope  Create WBS  Verify Scope  Control ScopeProject Scope Management 37
  38. 38. Create WBS (1 of 11)  Inputs, Tools & Techniques and OutputsProject Scope Management 38
  39. 39. Create WBS (2 of 11)  Data Flow DiagramProject Scope Management 39
  40. 40. Create WBS (3 of 11)  Decomposition  A subdivision of project deliverables into smaller, more manageable components until the work and deliverables are defined to a work package level  Work package is a lowest level in the WBSProject Scope Management 40
  41. 41. Create WBS (4 of 11)  WBS (Work Breakdown Structure) Project Scope Management 41
  42. 42. Create WBS (5 of 11)  WBS (cont.) Project Scope Management 42
  43. 43. Create WBS (6 of 11)  WBS (cont.)  ExercisesProject Scope Management 43
  44. 44. Create WBS (7 of 11)  WBS (cont.)  Work Package  Control Account  A management control point where scope, cost, schedule are integrated and compared to the earned value for performance measurement  Each control account may include one or more work packages; Each work package must be associated with only one control account  ComponentProject Scope Management 44
  45. 45. Create WBS (8 of 11)  WBS Dictionary  Supports the WBS  Provides more detailed descriptions of the components in the WBSProject Scope Management 45
  46. 46. Create WBS (9 of 11)  WBS Dictionary (cont.)Project Scope Management 46
  47. 47. Create WBS (10 of 11)  WBS Dictionary (cont.)Project Scope Management 47
  48. 48. Create WBS (11 of 11)  Scope Baseline  Project Scope Statement  WBS  WBS DictionaryProject Scope Management 48
  49. 49. Progress  Project Scope Management  Project Scope vs. Product Scope  5 Processes  Collect Requirements  Define Scope  Create WBS  Verify Scope  Control ScopeProject Scope Management 49
  50. 50. Verify Scope (1 of 4)  Inputs, Tools & Techniques and OutputsProject Scope Management 50
  51. 51. Verify Scope (2 of 4)  Data Flow DiagramProject Scope Management 51
  52. 52. Verify Scope (3 of 4)  Validated Deliverables  Completed and checked for correctness by the Perform Quality Control process  Inspection  Measuring, examining, verifying to determine whether work and deliverables meet requirements and product acceptance criteria  Accepted Deliverables  Formally signed off and approved by the customer or sponsorProject Scope Management 52
  53. 53. Verify Scope (4 of 4)  Verify Scope vs. Perform Quality ControlProject Scope Management 53
  54. 54. Progress  Project Scope Management  Project Scope vs. Product Scope  5 Processes  Collect Requirements  Define Scope  Create WBS  Verify Scope  Control ScopeProject Scope Management 54
  55. 55. Control Scope (1 of 5)  Inputs, Tools & Techniques and OutputsProject Scope Management 55
  56. 56. Control Scope (2 of 5)  Data Flow DiagramProject Scope Management 56
  57. 57. Control Scope (3 of 5)  Variance Analysis  This is where you constantly compare the information that you’re gathering about the way the project’s going to your scope baselineProject Scope Management 57
  58. 58. Control Scope (4 of 5)  Work Performance MeasurementsProject Scope Management 58
  59. 59. Control Scope (5 of 5)  Scope Creep & Gold PlatingProject Scope Management 59
  60. 60. Recap  Project Scope Management  5 processesProject Scope Management 60
  61. 61. Questions?Project Scope Management 61
  62. 62. Thank you!Project Scope Management 62

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