PowerPoint Project 4 Modifying Visual Elements and Presentation Formats
Objectives <ul><li>Create a presentation using the AutoContent Wizard </li></ul><ul><li>Create and scale a WordArt element...
Objectives <ul><li>Revise and customize individual slides </li></ul><ul><li>Use the Thesaurus </li></ul><ul><li>Modify a p...
Objectives <ul><li>Add an action button and action setting </li></ul><ul><li>Apply transition effects to a presentation </...
Using the AutoContent Wizard <ul><li>Click the Create a new presentation link in the Open area of the Getting Started task...
Using the AutoContent Wizard <ul><li>Click the Marketing Plan presentation type </li></ul><ul><li>Click the Next button </...
Using the AutoContent Wizard
Using the AutoContent Wizard <ul><li>Allows the user to Create </li></ul><ul><li>No Knowledge of PowerPoint needed </li></...
Using the AutoContent Wizard <ul><li>Create and save the presentation that you want to put in the AutoContent Wizard. (In ...
Using the AutoContent Wizard <ul><li>Start the AutoContent Wizard by clicking From AutoContent Wizard on the New Presentat...
Using the AutoContent Wizard <ul><li>Choose the category most appropriate to your presentation. General, Corporate, Projec...
Selecting a WordArt Style <ul><li>Click the Insert WordArt button on the Drawing toolbar </li></ul><ul><li>When the WordAr...
Entering the WordArt Text <ul><li>If necessary, select the text in the Edit WordArt Text dialog box </li></ul><ul><li>Type...
WordArt Toolbar Button Functions
Changing the WordArt  Height and Width <ul><li>Click the Format WordArt button on the WordArt toolbar </li></ul><ul><li>Cl...
WordArt  <ul><li>WordArt </li></ul><ul><li>Text – Right? </li></ul>Text
WordArt  <ul><li>WordArt – Objects </li></ul><ul><li>You can Change </li></ul><ul><ul><li>Height </li></ul></ul><ul><ul><l...
WordArt  <ul><li>What is the difference between dragging an object and scaling it? </li></ul>Text
WordArt  <ul><li>What is the difference between dragging an object and scaling it? </li></ul>Text
Changing the WordArt  Height and Width
WordArt  <ul><li>Scaling will keep the aspect ratio. </li></ul><ul><li>If I have a ratio of height to width of 4 to 3, sca...
WordArt  <ul><li>On the toolbar for WordArt, we can also select the grouping that we want for the spacing of the object. <...
WordArt  <ul><li>Try it from Very Tight to Customizing the spacing of the object.  </li></ul>Text
WordArt  <ul><li>What is Kern Characters? </li></ul>Text
WordArt  <ul><li>The spacing will be even though different fonts or characters are used. </li></ul>Text
WordArt  <ul><li>If you Add additional WordArt, can you layer or Order the objects? </li></ul>Your Text  Text
WordArt  <ul><li>Right Click your new Object. Select Order and Send it to the Back. </li></ul>Text  Your Text
Adding a Sound Effect <ul><li>Click Insert on the menu bar and then point to Movies and Sounds </li></ul><ul><li>Point to ...
Adding a Sound Effect <ul><li>When the Microsoft Office PowerPoint dialog box is displayed, click the Automatically button...
Inserting a Chart and Replacing Sample Data <ul><li>Select a slide layout with a content placeholder, and click the Insert...
Inserting a Chart and Replacing Sample Data <ul><li>Enter the remaining figures and data labels </li></ul><ul><li>Click th...
Inserting a Chart and Replacing Sample Data
Inserting an Excel Chart <ul><li>Click Insert on the menu bar and then point to Object </li></ul><ul><li>Click Object </li...
Inserting an Excel Chart <ul><li>Click the OK button </li></ul><ul><li>When the Insert Object dialog box is redisplayed, c...
Inserting a Word Table <ul><li>Click Insert on the menu bar and then click Object </li></ul><ul><li>When the Insert Object...
Inserting a Word Table
Hiding a Slide <ul><li>Click the Slide Sorter View button at the lower left of the PowerPoint window </li></ul><ul><li>Rig...
Finding a Word  and Using the Thesaurus <ul><li>Click the Normal View button at the lower left of the PowerPoint window </...
Finding a Word  and Using the Thesaurus <ul><li>Click Tools on the menu bar and then click Thesaurus </li></ul><ul><li>Whe...
Finding a Word  and Using the Thesaurus
Changing the Presentation Template Color Scheme <ul><li>Click the Slide Design button on the Formatting toolbar </li></ul>...
Changing the Presentation Template Color Scheme
Modifying the Footer  on the Slide Master <ul><li>Click View on the menu bar, point to Master, and then click Slide Master...
Modifying the Footer  on the Slide Master
Adding an Action Button  and an Action Setting <ul><li>Click Slide Show on the menu bar, point to Action Buttons, and then...
Adding an Action Button  and an Action Setting <ul><li>Click the Play sound box arrow, click the down scroll arrow, and th...
Adding a Slide Transition Effect  to a Slide Show <ul><li>On the Slides tab, select the slides you wish to add transitions...
Adding a Slide Transition Effect  to a Slide Show <ul><li>Click Shape Diamond </li></ul><ul><li>Click the Modify Transitio...
Adding a Slide Transition Effect  to a Slide Show
Rehearsing Timings <ul><li>Click Slide Show on the menu bar and then click Rehearse Timings </li></ul><ul><li>Point to the...
Rehearsing Timings <ul><li>When the black slide displays, point to the Yes button in the Microsoft PowerPoint dialog box <...
Printing Speaker Notes <ul><li>Click File on the menu bar and then click Print </li></ul><ul><li>When the Print dialog box...
Printing Speaker Notes
Saving the Presentation  in Rich Text Format <ul><li>Click File on the menu bar and then click Save As </li></ul><ul><li>W...
Saving the Presentation  in Rich Text Format
Slide Show Navigation  Shortcut Keys
Slide Show Toolbar Buttons
Summary <ul><li>Create a presentation using the AutoContent Wizard </li></ul><ul><li>Create and scale a WordArt element an...
Summary <ul><li>Revise and customize individual slides </li></ul><ul><li>Use the Thesaurus </li></ul><ul><li>Modify a pres...
Summary <ul><li>Add an action button and action setting </li></ul><ul><li>Apply transition effects to a presentation </li>...
PowerPoint Project 4 Complete
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Power Point Project 4

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Power Point Project 4

  1. 1. PowerPoint Project 4 Modifying Visual Elements and Presentation Formats
  2. 2. Objectives <ul><li>Create a presentation using the AutoContent Wizard </li></ul><ul><li>Create and scale a WordArt element and add it to a slide </li></ul><ul><li>Add sound effects and hyperlinks to slides </li></ul><ul><li>Insert a chart, an Excel chart, and a Word table </li></ul>
  3. 3. Objectives <ul><li>Revise and customize individual slides </li></ul><ul><li>Use the Thesaurus </li></ul><ul><li>Modify a presentation template by changing the color scheme </li></ul><ul><li>Add information to the slide master Footer Area </li></ul>
  4. 4. Objectives <ul><li>Add an action button and action setting </li></ul><ul><li>Apply transition effects to a presentation </li></ul><ul><li>Rehearse presentation timings and run a slide show with hyperlinks </li></ul><ul><li>Print speaker notes and save slide presentations as Rich Text Format outlines </li></ul>
  5. 5. Using the AutoContent Wizard <ul><li>Click the Create a new presentation link in the Open area of the Getting Started task pane </li></ul><ul><li>Click From AutoContent wizard </li></ul><ul><li>If necessary, hide the Office Assistant </li></ul><ul><li>Click the Next button </li></ul><ul><li>When the Presentation type panel is displayed, click the Sales / Marketing button </li></ul>
  6. 6. Using the AutoContent Wizard <ul><li>Click the Marketing Plan presentation type </li></ul><ul><li>Click the Next button </li></ul><ul><li>Click the Next button </li></ul><ul><li>When the Presentation options panel is displayed, click the Footer text box and then type as the footer text </li></ul><ul><li>Click the Next button, then click the Finish button </li></ul>
  7. 7. Using the AutoContent Wizard
  8. 8. Using the AutoContent Wizard <ul><li>Allows the user to Create </li></ul><ul><li>No Knowledge of PowerPoint needed </li></ul><ul><li>You can add your own presentations to the AutoContent Wizard by following these steps: </li></ul>
  9. 9. Using the AutoContent Wizard <ul><li>Create and save the presentation that you want to put in the AutoContent Wizard. (In particular, you can start with one of PowerPoint’s built-in presentations, available by choosing File, New, and selecting from the files listed on the presentation tab.)You can save it either Presentation format (*.ppt) or Design Template (*pot). </li></ul>
  10. 10. Using the AutoContent Wizard <ul><li>Start the AutoContent Wizard by clicking From AutoContent Wizard on the New Presentation pane. </li></ul><ul><li>Click Next to jump to the second step, Presentation Type </li></ul>
  11. 11. Using the AutoContent Wizard <ul><li>Choose the category most appropriate to your presentation. General, Corporate, Projects, and Sales/Marketing work; All, and Carnegie presentations are under license. Click Add. </li></ul>
  12. 12. Selecting a WordArt Style <ul><li>Click the Insert WordArt button on the Drawing toolbar </li></ul><ul><li>When the WordArt Gallery dialog box is displayed, click the WordArt style in row 5, column 4 </li></ul><ul><li>Click the OK button </li></ul>
  13. 13. Entering the WordArt Text <ul><li>If necessary, select the text in the Edit WordArt Text dialog box </li></ul><ul><li>Type Cash for College in the Text text box </li></ul><ul><li>Click the OK button </li></ul><ul><li>Display the WordArt toolbar by right-clicking a toolbar and then clicking WordArt </li></ul>
  14. 14. WordArt Toolbar Button Functions
  15. 15. Changing the WordArt Height and Width <ul><li>Click the Format WordArt button on the WordArt toolbar </li></ul><ul><li>Click the Size tab in the Format WordArt dialog box </li></ul><ul><li>Click Lock aspect ratio </li></ul><ul><li>Triple-click the Height text box in the Size and rotate area </li></ul><ul><li>Type 2.5 in the Height text box and click the OK button </li></ul>
  16. 16. WordArt <ul><li>WordArt </li></ul><ul><li>Text – Right? </li></ul>Text
  17. 17. WordArt <ul><li>WordArt – Objects </li></ul><ul><li>You can Change </li></ul><ul><ul><li>Height </li></ul></ul><ul><ul><li>Width </li></ul></ul><ul><ul><li>Line Style </li></ul></ul><ul><ul><li>Fill Color </li></ul></ul><ul><ul><li>Shadows </li></ul></ul>Text
  18. 18. WordArt <ul><li>What is the difference between dragging an object and scaling it? </li></ul>Text
  19. 19. WordArt <ul><li>What is the difference between dragging an object and scaling it? </li></ul>Text
  20. 20. Changing the WordArt Height and Width
  21. 21. WordArt <ul><li>Scaling will keep the aspect ratio. </li></ul><ul><li>If I have a ratio of height to width of 4 to 3, scaling keeps the ratio, by locking the aspect ratio. </li></ul>Text
  22. 22. WordArt <ul><li>On the toolbar for WordArt, we can also select the grouping that we want for the spacing of the object. </li></ul>Text
  23. 23. WordArt <ul><li>Try it from Very Tight to Customizing the spacing of the object. </li></ul>Text
  24. 24. WordArt <ul><li>What is Kern Characters? </li></ul>Text
  25. 25. WordArt <ul><li>The spacing will be even though different fonts or characters are used. </li></ul>Text
  26. 26. WordArt <ul><li>If you Add additional WordArt, can you layer or Order the objects? </li></ul>Your Text Text
  27. 27. WordArt <ul><li>Right Click your new Object. Select Order and Send it to the Back. </li></ul>Text Your Text
  28. 28. Adding a Sound Effect <ul><li>Click Insert on the menu bar and then point to Movies and Sounds </li></ul><ul><li>Point to Sound from File on the Movies and Sounds submenu </li></ul><ul><li>Click Sound from File </li></ul><ul><li>Locate and select the Marketing Music file in the Insert Sound dialog box, and select it </li></ul><ul><li>Click the OK button </li></ul>
  29. 29. Adding a Sound Effect <ul><li>When the Microsoft Office PowerPoint dialog box is displayed, click the Automatically button </li></ul><ul><li>Drag the speaker icon off the slide to the lower-right corner of the screen </li></ul>
  30. 30. Inserting a Chart and Replacing Sample Data <ul><li>Select a slide layout with a content placeholder, and click the Insert Chart button in the content placeholder </li></ul><ul><li>Right-click the letter D at the top of column D in the datasheet and then point to Clear Contents on the shortcut menu </li></ul><ul><li>Click Clear Contents </li></ul><ul><li>Click cell A1, which is the intersection of column A and row 1 </li></ul><ul><li>Type 1234 in cell A1 and then press the RIGHT ARROW key </li></ul>
  31. 31. Inserting a Chart and Replacing Sample Data <ul><li>Enter the remaining figures and data labels </li></ul><ul><li>Click the Close button on the datasheet </li></ul><ul><li>Click the slide anywhere except the chart window </li></ul><ul><li>Drag the middle sizing handle on the bottom edge of the chart window down until it is above the bulleted paragraph in the text placeholder </li></ul>
  32. 32. Inserting a Chart and Replacing Sample Data
  33. 33. Inserting an Excel Chart <ul><li>Click Insert on the menu bar and then point to Object </li></ul><ul><li>Click Object </li></ul><ul><li>When the Insert Object dialog box is displayed, click Create from file </li></ul><ul><li>Click the Browse button </li></ul><ul><li>Select the College Expenses file on your floppy disk from the Browse dialog box </li></ul>
  34. 34. Inserting an Excel Chart <ul><li>Click the OK button </li></ul><ul><li>When the Insert Object dialog box is redisplayed, click the OK button </li></ul>
  35. 35. Inserting a Word Table <ul><li>Click Insert on the menu bar and then click Object </li></ul><ul><li>When the Insert Object dialog box is displayed, click Create from file. Click the Browse button </li></ul><ul><li>Select the Average Income file located on your floppy disk when the Browse dialog box is displayed </li></ul><ul><li>When the Insert Object dialog box is displayed, click the OK button </li></ul>
  36. 36. Inserting a Word Table
  37. 37. Hiding a Slide <ul><li>Click the Slide Sorter View button at the lower left of the PowerPoint window </li></ul><ul><li>Right-click the slide you wish to hide and then click Hide Slide on the shortcut menu </li></ul>
  38. 38. Finding a Word and Using the Thesaurus <ul><li>Click the Normal View button at the lower left of the PowerPoint window </li></ul><ul><li>Click Edit on the menu bar and then click Find </li></ul><ul><li>When the Find dialog box is displayed, type Costs in the Find what box </li></ul><ul><li>Click the Find Next button </li></ul><ul><li>Click the Close button in the Find dialog box </li></ul>
  39. 39. Finding a Word and Using the Thesaurus <ul><li>Click Tools on the menu bar and then click Thesaurus </li></ul><ul><li>When the Research task pane is displayed, point to the word, expenses, in the Thesaurus list and then click the arrow to the right of that word </li></ul><ul><li>Point to Insert </li></ul><ul><li>Click Insert </li></ul><ul><li>Click the Close button in the Research task pane </li></ul>
  40. 40. Finding a Word and Using the Thesaurus
  41. 41. Changing the Presentation Template Color Scheme <ul><li>Click the Slide Design button on the Formatting toolbar </li></ul><ul><li>Point to Color Schemes in the Slide Design task pane </li></ul><ul><li>Click Color Schemes </li></ul><ul><li>Click the top-right color scheme template </li></ul><ul><li>Click the Close button in the Slide Design task pane title bar </li></ul>
  42. 42. Changing the Presentation Template Color Scheme
  43. 43. Modifying the Footer on the Slide Master <ul><li>Click View on the menu bar, point to Master, and then click Slide Master on the Master submenu </li></ul><ul><li>If necessary, click the Marketing Plan Slide master thumbnail on the left slide of the screen </li></ul><ul><li>Click the word, <footer>, in the Footer Area on the slide master </li></ul><ul><li>Type Eastwood Financial Aid Office in the footer text box </li></ul>
  44. 44. Modifying the Footer on the Slide Master
  45. 45. Adding an Action Button and an Action Setting <ul><li>Click Slide Show on the menu bar, point to Action Buttons, and then point to Action Button: End on the Action Buttons submenu </li></ul><ul><li>Click Action Button: End </li></ul><ul><li>Click the bottom-right corner of the slide master </li></ul><ul><li>If necessary, when the Action Settings dialog box is displayed, click the Mouse Click tab </li></ul><ul><li>Click Play sound </li></ul>
  46. 46. Adding an Action Button and an Action Setting <ul><li>Click the Play sound box arrow, click the down scroll arrow, and then click Cash Register </li></ul><ul><li>Click the OK button </li></ul>
  47. 47. Adding a Slide Transition Effect to a Slide Show <ul><li>On the Slides tab, select the slides you wish to add transitions to </li></ul><ul><li>Right-click the first slide in your selection and click Slide Transition on the shortcut menu </li></ul><ul><li>When the Slide Transition task pane is displayed, click the down scroll arrow in the Apply to selected slides list until Shape Diamond is displayed </li></ul>
  48. 48. Adding a Slide Transition Effect to a Slide Show <ul><li>Click Shape Diamond </li></ul><ul><li>Click the Modify Transition Speed box arrow and then click Slow </li></ul><ul><li>Click the Close button in the Slide Transition task pane </li></ul>
  49. 49. Adding a Slide Transition Effect to a Slide Show
  50. 50. Rehearsing Timings <ul><li>Click Slide Show on the menu bar and then click Rehearse Timings </li></ul><ul><li>Point to the Next button on the Rehearsal toolbar </li></ul><ul><li>When the Elapsed Time box displays 0:40, click the Next button </li></ul><ul><li>Repeat the previous step for the remaining slides, setting an acceptable time to spend for each slide </li></ul>
  51. 51. Rehearsing Timings <ul><li>When the black slide displays, point to the Yes button in the Microsoft PowerPoint dialog box </li></ul><ul><li>Click the Yes button </li></ul>
  52. 52. Printing Speaker Notes <ul><li>Click File on the menu bar and then click Print </li></ul><ul><li>When the Print dialog box is displayed, click the Print what box arrow and then click Notes Pages </li></ul><ul><li>Click the OK button </li></ul>
  53. 53. Printing Speaker Notes
  54. 54. Saving the Presentation in Rich Text Format <ul><li>Click File on the menu bar and then click Save As </li></ul><ul><li>When the Save As dialog box is displayed, click the Save as type box arrow scroll down, and then click Outline/RTF </li></ul><ul><li>Click the Save button </li></ul>
  55. 55. Saving the Presentation in Rich Text Format
  56. 56. Slide Show Navigation Shortcut Keys
  57. 57. Slide Show Toolbar Buttons
  58. 58. Summary <ul><li>Create a presentation using the AutoContent Wizard </li></ul><ul><li>Create and scale a WordArt element and add it to a slide </li></ul><ul><li>Add sound effects and hyperlinks to slides </li></ul><ul><li>Insert a chart, an Excel chart, and a Word table </li></ul>
  59. 59. Summary <ul><li>Revise and customize individual slides </li></ul><ul><li>Use the Thesaurus </li></ul><ul><li>Modify a presentation template by changing the color scheme </li></ul><ul><li>Add information to the slide master Footer Area </li></ul>
  60. 60. Summary <ul><li>Add an action button and action setting </li></ul><ul><li>Apply transition effects to a presentation </li></ul><ul><li>Rehearse presentation timings and run a slide show with hyperlinks </li></ul><ul><li>Print speaker notes and save slide presentations as Rich Text Format outlines </li></ul>
  61. 61. PowerPoint Project 4 Complete
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