AWD 2010 Presentation

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Presentation delivered by myself and William as part of the AWD module.

Presentation delivered by myself and William as part of the AWD module.

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Transcript

  • 1. Google Apps
  • 2. Company Profile
    CeX
    Around 100 stores
    UK, Spain and USA
    Around 12 employees per store
    Some larger, some smaller (2 per store)
    ~50 people “behind the scenes”
    HQ
    Estimate!
    Company deals in:
    Second-hand games, DVDs, CDs and computer / gaming equipment
    Operates as a franchise
    Company allows people with capital to start their own branded stores
  • 3. Intranet
    Contains all the information needed to operate the business on a day-to-day basis
    Complex mesh of information
    Testing guides for incoming devices
    Financial information for the company as a whole
    Day-to-day operations guides
    etc.
    Also provides information for franchises to start out
  • 4. Current system
    Someone employed to manage the system
    Costly to do
    One person
    A lot of work
    Sometimes updates are slow or behind time
  • 5. Google Apps
    Implemented to replace a lot of the Intranet system
    Saves time
    A lot of the infrastructure is replaced
    No maintenance for this from now on
    No hardware updates
    Taken care of by Google
    Cheaper in the long run
    More stable
    99.9% uptime guarantee from Google
  • 6. Google Apps
    Uses many of Google’s services
    Docs
    Testing guides
    Day-to-day information
    Spreadsheetsfor stock information
    Email
    Full-featured email
    Good spam filtering
    Instant messaging between stores
    “Can you hold this item? A customer is on their way to you”
  • 7. Google Apps
    Uses many of their services
    Sites
    Creates sections within the intranet
    Easier to manage content
    Calendar
    Shared between users
    Remember events, visits from managers, employee availability, etc.
  • 8. Advantages of Switching
    Current system
    Requires maintenance
    Hardware updates
    May have less features compared to Google Apps
    Google Apps
    Makes sharing data between the company easier
    No hardware updates
    Less time spent on maintenance
  • 9. Cost Advantages
    Initial costs:
    Costs for an Exchange server: £14,500
    Servers (£3,000 per server): £6,000
    Software licensing: £7525
    Setup / admin: £850
    Costs for Google Apps: £175
    Servers: £0
    Software licensing: £0
    Setup / admin: £175
  • 10. Cost Advantages
    Annual costs:
    Exchange Server:£6,700
    Maintenance: £2,850
    Admin labour: £3,900
    Google Apps: £3,750
    Licenses: £3,250
    Admin labour: £500
    Total cost over 3 years:
    Exchange Server: £35,000
    Google Apps: £11,250
  • 11. Conclusions
    Google Apps
    More features
    Cheaper to implement
    Cheaper to manage
    Uptime guarantee
  • 12. References
    Costs of Google Apps / Exchange Server:
    Google Cost Calculator
    http://www.google.com/apps/intl/en/business/messaging_value.html