LogicalDOC White Paper

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The biggest problem experienced by organizations in all industries is the distribution of
information. Many documents are generated each day, and are co-authored and exchanged
among people in different teams. That’s why Document Management solutions have arisen
as a way to address the challenges of organizing the work and eliminating the chaos that
many workers experience when sifting through thousands of files for the right information.

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LogicalDOC White Paper

  1. 1. Where LogicalDOC can HELPThe biggest problem experienced by organizations in all industries is the distribution ofinformation. Many documents are generated each day, and are co-authored and exchangedamong people in different teams. That’s why Document Management solutions have arisenas a way to address the challenges of organizing the work and eliminating the chaos thatmany workers experience when sifting through thousands of files for the right information.Quick Information Retrieval ✔ Quick access to the information youSince disk costs are so low, your organization need through the use of a searchprobably has many storage devices filled with enginefiles. Each user also has his, or her, own rules ✔ No need to remember physicaland naming conventions for saving information locations of filesin folders and sub-folders. Regardless of yourcompany’s size, this results in a vast amount offiles, often with several duplicates, which isimpossible to control. Introducing an ElectronicDocument Management System (EDMS) is thebest way to organize your documents andimmediately find the data you need. This work is licensed under the Creative Commons Attribution-NoDerivs 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nd/3.0 www.LogicalDOC.com
  2. 2. Automated Data Entry LogicalDOC can immediately download all of your electronic correspondences directly toIf you need a Document Management System, the corporate Document Managementyou likely have thousands or even millions of System. No more filtering through old emaildocuments in your database. The first history.question employers ask when choosing aDocument Management System is, “How Control and Traceabilitymuch time and money is involved in movingmy incredibly large amount of historical data?” Disorganization prevents your company from achieving full control over documents and sensitive information. Are you sure your files are safe from access by the wrong people? Can you maintain complete control over your security? Do you feel the need to have duplicate copies in your database? ✔ Keep a history of all revisions for each document ✔ Receive notifications about relevant events in your document archive LogicalDOC can help by securing all of your information in a corporate encryptedWith a traditional system, it can take days to repository. All access to the system will bemanually transfer all of your data. However, a tracked, and you will always know who didmodern DMS like LogicalDOC allows you to what and when.automatically import your documents fromvarious sources including folders, email,WebDAV, and ZIP archives. Collaboration and Workflow ✔ Import from your existing folders and An automated document management email archives automatically solution will bring speed and efficiency to your company’s critical ✔ No need for training, as employees can business processes. LogicalDOC continue to save files as usual will fully support all ofThe synchronization can be configured to your automation needs inperiodically inspect shared folders and search this area. Our workflowfor updates without disrupting the work of module is being widelyyour employees. You can also create Hot used by companies,Folders in your PCs to synchronize the local both large and small,work with your online LogicalDOC Cloud – and throughout allaccessible from anywhere. Using this tool, This work is licensed under the Creative Commons Attribution-NoDerivs 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nd/3.0 www.LogicalDOC.com
  3. 3. departments from human resources to sales It is easy to see how collaboration tools and anand IT. One of the most appealing features easy to use workflow engine can simplify theoffered by LogicalDOC is the easy to use ‘drag most complex processes and make yourand drop’ workflow designer, which is everyday work quicker and easier.completely integrated into the user’s browser.This feature allows simple end-users to map About LogicalDOCworkflow processes without having to write asingle line of code, which other solutions LogicalDOC is an intuitive and widely adoptedrequire. solution that offers the power of an enterprise document management system to small, ✔ Visually design your business processes medium and large organizations at an without the pain of installing external affordable cost and easy implementation workflow editors process. LogicalDOC empowers companies ✔ Empower your system with the worldwide to gain control of their document coordination of all the people involved in management processes, with a strong focus the each workflow on quick content retrieval and businessAs an example, the finance department may process automation. Our solution will enableuse LogicalDOC’s workflow solution to manage your team to create, co-author and coordinateand automate the approval process for any amount of documents efficiently. Withpurchase orders and invoices. Other common LogicalDOC collaboration will be increased asuses include the automation of approvals for well as productivity via a next-generation web interface, seamless integration with Microsoft Office and Outlook, with automatic import from your shared folders. Next Steps In the US and Canada call toll-free 1 (800) 654- 2827 to arrange a demo of LogicalDOC or discuss our product in further details. You can also email us at sales@logicaldoc.com or visit www.logicaldoc.com, and sign up and use our online demo system or download the latestsales quotes, capital expenditures, expense install of LogicalDOC for a 30-day free trial.reports, repetitive task management andmore. In human resources departments,LogicalDOC’s workflow has been used to 14-25 Plaza Road Suite 3-N-5create online employee administration forms Fair Lawn, New Jersey, 07410 USAsuch as timesheets, expense reports, vacationapprovals, job applications and more. This work is licensed under the Creative Commons Attribution-NoDerivs 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nd/3.0 www.LogicalDOC.com

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