Contemporary Business Practice
Table of Contents
Page 1: Introduction
Page 2: Day One Chart
Page 3: Day One Analysis
Page 4: Day One Strengths vs. Weaknesses
Page 5: Day Two Chart
Page 6: Day Two Analysis
Page 7: Day Two Strengths vs. Weaknesses
Page 8: Efficient Time Management
Page 9: Inefficient Time Management
Page 10: Conclusion
I tracked my time management over a two day span to
determine how wisely I am spending my time
4 quadrants are used to organize results
Quadrant 1: Important/Urgent
Quadrant 2: Important/Not Urgent
Quadrant 3: Not Important/Urgent
Quadrant 4: Not Important/Not Urgent
Day One Analysis
I spent 4 hours in Quadrant 1
Exam preparation and studying
I spent 6 hours in Quadrant 2
Studying for upcoming but not last minute quizzes
I spent 2 hours in Quadrant 3
Became distracted by conversation with friends
Day One: Strengths vs. Weaknesses
Spent a fair amount of time preparing
for important exams and timed projects
Took time to myself in order to relieve
stress and engage in physical activity
Essentially “wasted” a small amount of
time due to distractions from friends
Overall, managed time well
Day Two Analysis
I spent 6 hours in Quadrant 1
Continued to study for exams
I spent 3 hours in Quadrant 2
Grocery shopping and television
I spent 3 hours in Quadrant 3
More distractions than day one (ex: conversing with friends frequently)
Day Two: Strengths vs. Weaknesses
Spent 6 hours of my day motivated and
performing tasks that required
Became distracted by television which
resulted in a failed completion of
Quadrant 2 tasks
Spent 3 hours performing tasks that
were not top priority but that I had been
putting off for some time beforehand
Spent at least 2 hours talking about
unimportant subjects and ignored
Performed less efficiently than day 1
Efficient Time Management
In regards to the Rules for Effective Time Management, I found that I follow
many of the rules. Over the two day span, I unintentionally followed:
Rule 2: Making a list of daily tasks.
I made post-it notes every morning to remind me of the important tasks I had to perform
throughout the day. I continue to make them in order to stay organized.
Rule 10: Reserve time when others do not have access to you.
I ensured that I would work on my most important, difficult assignments when my roommate was
in class. This allowed me to stay focused and avoid distraction.
Rule 13: Set deadlines.
I created a time slot for all deadline driven projects to ensure that I completed them early enough
to avoid last minute cramming and stress.
Inefficient Time Management
Some of the important rules listed in the Rules for Effective Time Management
did not occur to me while completing the project. Some rules I should have
followed but did not are as listed:
Rule 7: Divide up large projects.
As a force of habit, I frequently work on large projects all at once rather than dividing them,
although dividing them would be much simpler and more efficient in the end.
Rule 11: Do not procrastinate.
I have always procrastinated since grade school. However, I have never failed to get my work
done on time. Since college began, I have been working toward procrastinating less but I would
be lying if I said I do not ever procrastinate.
The two day time management project forced me to see how much time I spend
both efficiently and inefficiently.
It made me realize that although I spend the majority of my time in Quadrant 1
or Quadrant 2, I still spend crucial time performing unimportant tasks.
I did not spend any time in Quadrant 4 which is a positive result.
I learned that recreational activities are not an escape from priority. They are
important to allow your mind to relax and take a break from work.
I learned that putting off work until the day before it is due is more harmful than