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Time Management


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  • 1. Time Management Logan Alucci Contemporary Business Practice Professor Nankin
  • 2. Table of Contents • Page 1: Introduction • Page 2: Day One Chart • Page 3: Day One Analysis • Page 4: Day One Strengths vs. Weaknesses • Page 5: Day Two Chart • Page 6: Day Two Analysis • Page 7: Day Two Strengths vs. Weaknesses • Page 8: Efficient Time Management • Page 9: Inefficient Time Management • Page 10: Conclusion
  • 3. Introduction • I tracked my time management over a two day span to determine how wisely I am spending my time • 4 quadrants are used to organize results  Quadrant 1: Important/Urgent  Quadrant 2: Important/Not Urgent  Quadrant 3: Not Important/Urgent  Quadrant 4: Not Important/Not Urgent
  • 4. Day One
  • 5. Day One Analysis • I spent 4 hours in Quadrant 1  Exam preparation and studying • I spent 6 hours in Quadrant 2  Studying for upcoming but not last minute quizzes  Recreational activities • I spent 2 hours in Quadrant 3  Became distracted by conversation with friends
  • 6. Day One: Strengths vs. Weaknesses • Strengths: • Weaknesses: • Spent a fair amount of time preparing for important exams and timed projects • • Took time to myself in order to relieve stress and engage in physical activity Essentially “wasted” a small amount of time due to distractions from friends and television • Overall, managed time well
  • 7. Day Two
  • 8. Day Two Analysis • I spent 6 hours in Quadrant 1  Continued to study for exams • I spent 3 hours in Quadrant 2  Grocery shopping and television • I spent 3 hours in Quadrant 3  More distractions than day one (ex: conversing with friends frequently)
  • 9. Day Two: Strengths vs. Weaknesses • Strengths: • Weaknesses: • Spent 6 hours of my day motivated and performing tasks that required immediate attention • Became distracted by television which resulted in a failed completion of Quadrant 2 tasks • Spent 3 hours performing tasks that were not top priority but that I had been putting off for some time beforehand • Spent at least 2 hours talking about unimportant subjects and ignored pressing matters • Performed less efficiently than day 1
  • 10. Efficient Time Management • In regards to the Rules for Effective Time Management, I found that I follow many of the rules. Over the two day span, I unintentionally followed:  Rule 2: Making a list of daily tasks.  I made post-it notes every morning to remind me of the important tasks I had to perform throughout the day. I continue to make them in order to stay organized.  Rule 10: Reserve time when others do not have access to you.  I ensured that I would work on my most important, difficult assignments when my roommate was in class. This allowed me to stay focused and avoid distraction.  Rule 13: Set deadlines.  I created a time slot for all deadline driven projects to ensure that I completed them early enough to avoid last minute cramming and stress.
  • 11. Inefficient Time Management • Some of the important rules listed in the Rules for Effective Time Management did not occur to me while completing the project. Some rules I should have followed but did not are as listed:  Rule 7: Divide up large projects.  As a force of habit, I frequently work on large projects all at once rather than dividing them, although dividing them would be much simpler and more efficient in the end.  Rule 11: Do not procrastinate.  I have always procrastinated since grade school. However, I have never failed to get my work done on time. Since college began, I have been working toward procrastinating less but I would be lying if I said I do not ever procrastinate.
  • 12. Conclusion • The two day time management project forced me to see how much time I spend both efficiently and inefficiently. • It made me realize that although I spend the majority of my time in Quadrant 1 or Quadrant 2, I still spend crucial time performing unimportant tasks. • I did not spend any time in Quadrant 4 which is a positive result. • I learned that recreational activities are not an escape from priority. They are important to allow your mind to relax and take a break from work. • I learned that putting off work until the day before it is due is more harmful than helpful.