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# Excel finishing

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### Excel finishing

1. 1. Microsoft Excel <br />Finishing Up<br />
2. 2. Functions: Average, count, max, min<br /><ul><li>Common statistical functions you may use are average, count, max, and min
3. 3. Average- adds all numbers and finds the average
4. 4. Count- gives the number of cells that contain numbers. Empty cells, text labels, or errors are not counted
5. 5. Max- gives the largest value
6. 6. Min- gives the smallestvalue
7. 7. What do functions and formulas always begin with?
8. 8. Example: =Name(Argument)
9. 9. Example: =AVERAGE(A58:A61)</li></li></ul><li>Date functions<br /><ul><li>Functions that contain date and time values are found in the Date and Time category in the Function dialog box
10. 10. Cells that have dates and times can be formatted using the Number Format drop down from the Home tab
11. 11. Possible use of date functions: used to calculate due dates when given a start date for bills, invoice, etc…
12. 12. Example date functions
13. 13. =now()
14. 14. =today()
15. 15. =e7+30 (will calculate 30 days from today)</li></li></ul><li>Working with numbers<br /><ul><li>Financial Function uses: calculate depreciation, interest rates, payments, terms, present values, future values, etc…
16. 16. PMT function: used to calculate a payment loan based on constant payments, a constant interest rate, and a set period of time
17. 17. PPMT function: calculate the principal portion of a specific payment for a loan
18. 18. The good part? Once you start typing in what you want to do in the Insert Function dialogue box, Excel will provide descriptions of what each function does</li></li></ul><li>Logical if function<br /><ul><li>This function gives one of two values in a cell based on a true or false answer
19. 19. Format: =IF(logical_test, value_if_true, value_if_false)
20. 20. Example? A realtor earns a different percentage based on how much they sale</li></li></ul><li>Changing margins, centering, and scaling<br /><ul><li>A margin is the blank space on the top, bottom, left, and right edges of the page
21. 21. To make a worksheet look good, center a smaller one or scale down a larger one
22. 22. Print Preview allows you to see how a worksheet will look once printed
23. 23. After clicking Print Preview, you can change the layout by clicking Page Setup
24. 24. Page Setup
26. 26. Center Horizontally or Vertically
27. 27. Change Page Orientation
28. 28. You can also adjust these options by clicking on the Page Layout tab</li></li></ul><li>Headers and Footers<br /><ul><li>It is easy to work with Headers and Footers in Page Layout view
29. 29. Header: text that prints at the top of the worksheet
30. 30. Footer: text that prints at the bottom of each worksheet
31. 31. Once you insert a header or footer, you will see the design tab. This is where you can change the design and features of your header and footer.</li></li></ul><li>charts<br /><ul><li>Column Charts
32. 32. Compares values across categories
33. 33. Pie Chart
34. 34. Illustrate each data point’s size in proportion to the total of all items in the range. Each pie slice is displayed as a percentage of the whole pie. Only use when you have one data series and there are no negative or zero values.
35. 35. Modifying Charts
36. 36. Click on the chart to see the Chart Tools Design, Layout, and Format Tabs</li></li></ul><li>Worksheet formatting<br /><ul><li>Each new worksheet usually contains 3 sheets: Sheet 1, Sheet 2, and Sheet 3
37. 37. You can insert new sheets by clicking the Insert Worksheet button or by right clicking on the worksheet bar and choosing Insert
38. 38. Right clicking on the tab for each sheet will allow you to delete, rename, or change the tab color for the sheet
39. 39. To move a worksheet, simply drag the tab to the new position
40. 40. Always check your formulas after copying or moving a sheet</li></li></ul><li>Printing <br /><ul><li>To print multiple worksheets, choose Entire workbook in the Print dialogue box or select the worksheets you need before pressing print
41. 41. The Page Break View will allows you to drag page breaks to different places
42. 42. You can set a specific area to print by selecting it with your mouse, right clicking, and choosing “Set Print Area”</li></li></ul><li>tables<br /><ul><li>Creating a table allows you to manage data effectively
43. 43. Tables allow you to sort and filter with ease
44. 44. Filter arrows appear in the first row of the table and a border appears around the table by default
45. 45. Excel includes predefined table styles grouped into categories. This allows you to add color, borders, and shading. You can also create custom table styles.
46. 46. If you type data into a row or column adjacent to a table, Excel automatically resizes the table to include new data</li></li></ul><li>Sorting data in tables<br /><ul><li>To sort by a single column, click in a cell and use the Sort Ascending or Descending option from the Sort and Filter drop down list
47. 47. To Sort multiple columns, choose Custom Sort and then add our criteria. To use multiple levels of sorting, you will use the “Add Level” button. For example, if looking at a list of houses sold, you may want to sort by State, then by Selling Price, then by Date</li></li></ul><li>Filtering data in Tables<br /><ul><li>A filter is used when you need to display certain records in your table. The ones you don’t need are hidden, but not deleted.
48. 48. Once you are finished working with filtered data, you can remove the filter to redisplay all the rows.
49. 49. Data not in a table can be filtered using the Sort and Filter buttons.</li>