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Excel finishing
Excel finishing
Excel finishing
Excel finishing
Excel finishing
Excel finishing
Excel finishing
Excel finishing
Excel finishing
Excel finishing
Excel finishing
Excel finishing
Excel finishing
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Excel finishing

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Transcript

  • 1. Microsoft Excel
    Finishing Up
  • 2. Functions: Average, count, max, min
    • Common statistical functions you may use are average, count, max, and min
    • 3. Average- adds all numbers and finds the average
    • 4. Count- gives the number of cells that contain numbers. Empty cells, text labels, or errors are not counted
    • 5. Max- gives the largest value
    • 6. Min- gives the smallestvalue
    • 7. What do functions and formulas always begin with?
    • 8. Example: =Name(Argument)
    • 9. Example: =AVERAGE(A58:A61)
  • Date functions
    • Functions that contain date and time values are found in the Date and Time category in the Function dialog box
    • 10. Cells that have dates and times can be formatted using the Number Format drop down from the Home tab
    • 11. Possible use of date functions: used to calculate due dates when given a start date for bills, invoice, etc…
    • 12. Example date functions
    • 13. =now()
    • 14. =today()
    • 15. =e7+30 (will calculate 30 days from today)
  • Working with numbers
    • Financial Function uses: calculate depreciation, interest rates, payments, terms, present values, future values, etc…
    • 16. PMT function: used to calculate a payment loan based on constant payments, a constant interest rate, and a set period of time
    • 17. PPMT function: calculate the principal portion of a specific payment for a loan
    • 18. The good part? Once you start typing in what you want to do in the Insert Function dialogue box, Excel will provide descriptions of what each function does
  • Logical if function
    • This function gives one of two values in a cell based on a true or false answer
    • 19. Format: =IF(logical_test, value_if_true, value_if_false)
    • 20. Example? A realtor earns a different percentage based on how much they sale
  • Changing margins, centering, and scaling
    • A margin is the blank space on the top, bottom, left, and right edges of the page
    • 21. To make a worksheet look good, center a smaller one or scale down a larger one
    • 22. Print Preview allows you to see how a worksheet will look once printed
    • 23. After clicking Print Preview, you can change the layout by clicking Page Setup
    • 24. Page Setup
    • 25. Adjust the Margins
    • 26. Center Horizontally or Vertically
    • 27. Change Page Orientation
    • 28. You can also adjust these options by clicking on the Page Layout tab
  • Headers and Footers
    • It is easy to work with Headers and Footers in Page Layout view
    • 29. Header: text that prints at the top of the worksheet
    • 30. Footer: text that prints at the bottom of each worksheet
    • 31. Once you insert a header or footer, you will see the design tab. This is where you can change the design and features of your header and footer.
  • charts
    • Column Charts
    • 32. Compares values across categories
    • 33. Pie Chart
    • 34. Illustrate each data point’s size in proportion to the total of all items in the range. Each pie slice is displayed as a percentage of the whole pie. Only use when you have one data series and there are no negative or zero values.
    • 35. Modifying Charts
    • 36. Click on the chart to see the Chart Tools Design, Layout, and Format Tabs
  • Worksheet formatting
    • Each new worksheet usually contains 3 sheets: Sheet 1, Sheet 2, and Sheet 3
    • 37. You can insert new sheets by clicking the Insert Worksheet button or by right clicking on the worksheet bar and choosing Insert
    • 38. Right clicking on the tab for each sheet will allow you to delete, rename, or change the tab color for the sheet
    • 39. To move a worksheet, simply drag the tab to the new position
    • 40. Always check your formulas after copying or moving a sheet
  • Printing
    • To print multiple worksheets, choose Entire workbook in the Print dialogue box or select the worksheets you need before pressing print
    • 41. The Page Break View will allows you to drag page breaks to different places
    • 42. You can set a specific area to print by selecting it with your mouse, right clicking, and choosing “Set Print Area”
  • tables
    • Creating a table allows you to manage data effectively
    • 43. Tables allow you to sort and filter with ease
    • 44. Filter arrows appear in the first row of the table and a border appears around the table by default
    • 45. Excel includes predefined table styles grouped into categories. This allows you to add color, borders, and shading. You can also create custom table styles.
    • 46. If you type data into a row or column adjacent to a table, Excel automatically resizes the table to include new data
  • Sorting data in tables
    • To sort by a single column, click in a cell and use the Sort Ascending or Descending option from the Sort and Filter drop down list
    • 47. To Sort multiple columns, choose Custom Sort and then add our criteria. To use multiple levels of sorting, you will use the “Add Level” button. For example, if looking at a list of houses sold, you may want to sort by State, then by Selling Price, then by Date
  • Filtering data in Tables
    • A filter is used when you need to display certain records in your table. The ones you don’t need are hidden, but not deleted.
    • 48. Once you are finished working with filtered data, you can remove the filter to redisplay all the rows.
    • 49. Data not in a table can be filtered using the Sort and Filter buttons.

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